Human Resources Coordinator

Pea Ridge School District; Pea Ridge (AR); On-site; USD 36,000 - 48,000; Full time

Job summary

Pea Ridge School District is seeking a dedicated Human Resources Coordinator to support day-to-day HR operations at its Administration location in Pea Ridge, AR.

This contract role focuses on maintaining personnel records, coordinating onboarding and employment documentation, administering benefits, and supporting HR reporting and compliance workflows.

Qualifications

• 3 to 5 years human resources or related experience required.

Responsibilities

• Maintain physical and electronic employee files and onboarding documents.
• Fingerprint new employees and conduct background screenings.
• Process monthly benefit invoices and assist with HR reporting.
• Coordinate with Payroll and IT for onboarding and system updates.
• Handle employment contract requests and open enrollment periods.
• Maintain confidentiality and provide professional support to staff and administration.

Skills

HR experience

Organizational skills

Interpersonal skills

Attention to detail

Education

High School Diploma

Tools

Spreadsheets

Databases

Word processing

eFinance

Job description

Pea Ridge School District is seeking a dedicated Human Resources Coordinator to support day-to-day HR operations at its Administration location in Pea Ridge, AR. This contract role focuses on maintaining accurate personnel records, coordinating onboarding and employment documentation, administering benefits, and supporting HR reporting and compliance workflows.

Working onsite, the Human Resources Coordinator will help ensure staffing processes run smoothly across employee files, payroll-adjacent onboarding activities, and district systems used for HR and insurance information. The position reports to the Director of Finance/Superintendent and is classified as Non-Exempt.

Key Responsibilities

• Initiate and maintain physical and computerized departmental files for employees and applicants, including verifying file completeness.
• Fingerprint new employees and conduct background screenings.
• Work directly with new hires to complete required employment paperwork.
• Review, reconcile, and process monthly benefit invoices.
• Collaborate with Technology consultants regarding email additions, changes, and related issues.
• Partner with the Payroll Coordinator to plan and implement onboarding activities.
• Handle employment contract requests for new employees, employee changes, and educational increment requests.
• Serve as a point-of-contact for employees regarding HR programs, practices, and procedures.
• Review contracts for accuracy prior to issuance, periodically throughout the school year, and again at contract renewal time.
• Administer personnel procedures and practices such as applications processing, employment verification, contract support, and compensation schedule processing in alignment with district policies, applicable laws, contracts, and agreements.
• Maintain employee information in the eFinance and insurance portals used by the HR department, including entering employee deductions.
• Prepare HR surveys and reports, including salary surveys, educational increment reports, and educational level reports, and assist with monthly Cycle Reports updates to the Division of Elementary and Secondary Education.
• Coordinate with Third Party Benefit Companies (insurance representatives).
• Oversee employee benefits during new hire and open enrollment periods.
• Maintain the EEO-5 reporting process, including records, reports, and logs to meet EEO regulations.
• Maintain emotional control under stress and support professional, collaborative working relationships.
• Work with administrators, attend meetings/training as required, and complete additional hours as directed.
• Maintain confidentiality, provide prompt and regular attendance, communicate professionally, and perform other duties as assigned by administration.

Requirements

• Human Resources or related experience required (3 to 5 years secretarial and/or human resources experience).
• High School Diploma.
• Strong motivation with organizational skills and effective interpersonal and organizational abilities.
• Ability to develop spreadsheets, use databases, and perform word processing.

Technology

• Spreadsheets
• Databases
• Word processing
• eFinance

Work Schedule and Employment Terms

• Contract: 240 Day Contract (contract will be prorated based on the actual start date).
• FLSA Status: Non-Exempt.
• Location: Administration (onsite).

Physical Requirements

• Ability to lift at least 20 pounds occasionally.
• Ability to endure prolonged standing, walking, sitting, kneeling, occasional reaching above head or shoulders, bending, and squatting.