HR Coordinator - Onboarding

Perry Township Schools; Indianapolis (IN); On-site; USD 53,000 - 56,000; Full time

Job summary

Perry Township Schools in Indianapolis area seeks a professional to serve as Human Resources Coordinator - Onboarding, supporting daily HR operations and ensuring a smooth onboarding experience for new hires, coaches, and student staff.

Responsibilities include post-offer processing, orientations, background checks, I-9/E-Verify, data reporting, and SOP maintenance, with an Associate's degree and HR experience preferred.

Qualifications

• Strong onboarding and recruitment knowledge using HR software and paperless processes.
• Ability to handle confidential information with discretion.
• Detail-oriented, organized, and able to multitask in a fast-paced environment.
• Excellent written and verbal communication skills.
• Knowledge of HR policies, procedures, and regulatory requirements.

Responsibilities

• Coordinates post-offer administrative and orientation processes for onboarding.
• Maintains the yearly New Hire Spreadsheet for tracking and compliance.
• Reviews hiring processes with supervisors and communicates start requirements.
• Coordinates the DCS background check process and ensures timely compliance.
• Responds to routine HR questions from staff or applicants.
• Oversees Assurance Letters and the hiring process for coaches and student hires.
• Distributes CPR information to staff from multiple vendors.
• Manages separation and transfer forms for payroll processing.
• Verifies I-9 forms and E-Verify compliance.
• Participates in Opening Day HR activities and maintains SOPs.
• Reviews timecards for supervisory approval; handles special compliance projects.
• Analyzes data and prepares required reports.
• Cross-trained with HR Coordinator - Recruiting.

Skills

Customer service

Organization

Recruitment onboarding

HR software

Attention to detail

Critical thinking

Data analysis

Policies & procedures

Confidentiality

Teamwork

Education

Associate's degree with HR experience

Tools

HR software

Job description

Human Resources Coordinator - Onboarding

Position Purpose

Plays a vital role in supporting daily HR operations, facilitating employee administrative processes, and ensuring a seamless onboarding experience. Performs various complex technical and administrative duties relating to human resources functions and programs. Responsible for onboarding new employees, including managing recruiting tasks such as justifying and posting positions, using the video interviewing platform, attending job fairs, and communicating with candidates at hire.

Human Resources Coordinator - Onboarding

Position Purpose

Plays a vital role in supporting daily HR operations, facilitating employee administrative processes, and ensuring a seamless onboarding experience. Performs various complex technical and administrative duties relating to human resources functions and programs. Responsible for onboarding new employees, including managing recruiting tasks such as justifying and posting positions, using the video interviewing platform, attending job fairs, and communicating with candidates at hire.

Essential Job Functions

• Coordinates all post-offer administrative and orientation processes, including candidate and hiring manager communication and weekly new hire orientations to ensure District onboarding compliance by the employee's start date.
• Maintains the yearly New Hire Spreadsheet for tracking and compliance. Consistently follows up with new hires to ensure forms are completed in a timely and accurate manner.
• Reviews hiring processes with supervisors, answers questions, and communicates start dates and requirements for a welcoming first day.
• Coordinates the DCS background check process to ensure timely compliance with state-mandated requirements.
• Responds to routine employee or applicant questions regarding district hiring.
• Oversees the Assurance Letters process and compliance with deadlines.
• Oversees the hiring process for coaches and student hires.
• Sends CPR information to staff from multiple vendors.
• Manages separation and transfer forms to ensure timely payroll processing.
• Verifies I-9 forms, E-Verify, and legal-to-work compliance.
• Participates in Opening Day human resources activities in preparation for the new school year.
• Maintains and updates human resources standard operating procedures related to functional areas of oversight.
• Reviews and is an initial approver of department timecards for supervisory approval.
• May be assigned special projects related to compliance, audits, regulatory, or process improvement.
• Analyzes data and prepares required reports.
• Cross-trained with HR Coordinator - Recruiting to back up tasks if on vacation or off work.
• Other duties as assigned.

Equipment

Use standard office equipment such as personal computers, printers, copier and fax machines, calculators, and telephones.

Travel Requirements

Travel to school district buildings, professional meetings, and job fairs as required.

Pay Rate

$53,496 - $56,171

Work Schedule

8 hours per day
260 days per year

Knowledge, Skills, And Abilities

• Excellent customer service skills, including strong verbal and written communication skills
• Excellent organizational skills and strong attention to detail in a fast-paced, multitasking environment.
• Must have prior knowledge of recruitment and onboarding using HR software, paperless processes, and understand all laws and regulations related to hiring candidates
• Strong computer application skills with attention to accuracy and detail
• Ability to use critical thinking to solve human resource issues effectively
• Ability to make informed decisions based on data and statistics
• Ability to understand and interpret general administrative and departmental policies and procedures
• Knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar
• Knowledge of human resources information systems and paperless processes
• Must maintain confidentiality and privacy of all personal and sensitive data.
• Ability to work as a team member, including flexibility regarding changing priorities based on the district's needs.

Physical and Mental Demands, Work Hazards

Seldom = Less than 25% Occasional = 26 to 50% Often = 51 to 75% Very Frequent = Greater than 75%.

Physical Requirement

Percentage of Time

Ability to stand for extended periods of time. Seldom Ability to lift 25 pounds. Seldom Ability to carry 25 pounds. Seldom Ability to work at a desk, conference table or in meetings of various configurations. Very Frequent Ability to see for the purpose of reading laws and codes, rules and policies and other printed matter. Very Frequent Ability to communicate so others will be able to clearly understand a normal conversation. Very Frequent Ability to operate job-related equipment. Very Frequent Ability to reach in all directions. Very Frequent

License/ Registration/ Certification

• N/A

Education

Associate's Degree with three (3) years of relevant human resources experience preferred. Recruiting or human resources experience can substitute for education requirements.

Experience

Related field preferred with a minimum of two (2) years of relevant human resources experience preferred.

FLSA Status: Exempt