Human Resources - Benefits

District Administration; Pea Ridge (AR); On-site; USD 40,000 - 52,000; Full time

Job summary

District Administration in Pea Ridge, Arkansas seeks an Administrative Assistant with HR experience to manage employee files, onboarding, and contract administration. The role includes benefits invoicing, EEO reporting, and liaison with IT and payroll teams.

Ideal candidates have 3-5 years in secretarial/HR roles, strong organizational and interpersonal skills, and the ability to handle confidential information with discretion.

Qualifications

• Human Resources or related experience required.
• High School Diploma.
• Highly motivated with strong organizational skills.
• Effective interpersonal and organizational skills.
• 3-5 years secretarial and/or human resources experience

Responsibilities

• Initiate and maintain physical and computerized files for all employees and applicants.
• Fingerprint new employees and conducts background screenings.
• Working directly with new staff hires to complete all paperwork necessary
• Review, reconcile and pay monthly benefit invoices
• Works directly with Technology consultants on any email additions/changes/problems.
• Works in collaboration with the Payroll Coordinator to plan and implement all onboarding activities;
• Responsible for employment contract requests for new employees, employee changes, and educational increments;
• Serves as a point-of-contact for employees regarding HR programs, practices, and procedures;
• Responsible for reviewing contracts for accuracy prior to issuance, periodically throughout the school year, and annually at contract renewal time;
• Administer a wide variety of personnel procedures and practices (e.g. processing applications, verifying employment, contracts, compensation schedule, etc.) for conforming to district policies, relevant laws, contracts, and agreements;
• Responsible for maintaining employee information in eFinance and insurance portals specific to the Human Resources Department; including entering employee deductions
• Responsible for preparing surveys and reports required of the Human Resources Department, including salary surveys, educational increment and educational level reports, and assisting in the data update for the monthly Cycle Reports to the Division of Elementary and Secondary Education;
• Work with Third Party Benefit Companies (insurance reps)
• Oversee all employee benefits during new hire and open enrollment periods.
• Maintains the EEO-5 reporting process; maintains records, reports, and logs to conform to EEO regulations;
• Maintain emotional control under stress.
• Work with administrators.
• Attend meetings/training as required by administration.
• Work additional hours as directed.
• Maintain confidentiality.
• Maintains prompt and regular attendance
• Present and communicate in a professional manner.
• Demonstrates the ability to maintain positive professional working relationships with others
• Other duties as assigned by administration.

Skills

HR experience

Organizational skills

Interpersonal skills

Spreadsheets & databases

Secretarial/HR experience

Education

High School Diploma

Job description

Job Description

FLSA: Non -Exempt

REPORTS TO: Director of Finance/Superintendent

TERMS OF EMPLOYMENT: 240 Day Contract. Contract will be prorated based on the actual start date.

LOCATIONS: Administration

QUALIFICATIONS

• Human Resources or related experience required
• High School Diploma
• Highly motivated with strong organizational skills.
• Effective interpersonal and organizational skills.
• Ability to develop spreadsheets, use databases and do word processing
• 3-5 years secretarial and/or human resources experience

ESSENTIAL JOB FUNCTIONS

• Initiate and maintain physical and computerized departmental files for all employees and applicants including verification of completeness of files.
• Fingerprint new employees and conducts background screenings.
• Working directly with new staff hires to complete all paperwork necessary
• Review, reconcile and pay monthly benefit invoices
• Works directly with Technology consultants on any email additions/changes/problems.
• Works in collaboration with the Payroll Coordinator to plan and implement all onboarding activities;
• Responsible for employment contract requests for new employees, employee changes, and educational increments;
• Serves as a point-of-contact for employees regarding HR programs, practices, and procedures;
• Responsible for reviewing contracts for accuracy prior to issuance, periodically throughout the school year, and annually at contract renewal time;
• Administer a wide variety of personnel procedures and practices (e.g. processing applications, verifying employment, contracts, compensation schedule, etc.) for conforming to district policies, relevant laws, contracts, and agreements;
• Responsible for maintaining employee information in eFinance and insurance portals specific to the Human Resources Department; including entering employee deductions
• Responsible for preparing surveys and reports required of the Human Resources Department, including salary surveys, educational increment and educational level reports, and assisting in the data update for the monthly Cycle Reports to the Division of Elementary and Secondary Education;
• Work with Third Party Benefit Companies (insurance reps)
• Oversee all employee benefits during new hire and open enrollment periods.
• Maintains the EEO-5 reporting process; maintains records, reports, and logs to conform to EEO regulations;
• Maintain emotional control under stress.
• Work with administrators.
• Attend meetings/training as required by administration.
• Work additional hours as directed.
• Maintain confidentiality.
• Maintains prompt and regular attendance
• Present and communicate in a professional manner.
• Demonstrates the ability to maintain positive professional working relationships with others
• Other duties as assigned by administration.

OTHER JOB RESPONSIBILITIES

• Must have the ability to lift at least 20 pounds occasionally.
• Ability to endure prolonged standing, walking, sitting, kneeling, occasional reaching above the head or the shoulders, bending, squatting.

Pea Ridge School District District Administration - Pea Ridge, Arkansas Open in Google Maps

Starting Date: To Be Determined

Position Type: Full-Time

Administration > Human Resources

Support Staff > Administrative Assistant

Contact Information

• Nathalie Brunell , Director of Finance
• District Administration
• Phone: [phone]
• Email: [e-mail]

The Pea Ridge School District is an equal opportunity employer.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.