Human Resources Assistant

Van Buren School District; Van Buren (AR); On-site; USD 32,000 - 42,000; Full time

Job summary

A public school district in Arkansas is seeking an individual for administrative duties including coordination of workers' compensation claims and Family and Medical Leave processes. Candidates must have a high school diploma or GED and strong communication skills. The position requires operating office equipment and performing various administrative functions while ensuring compliance with federal guidelines. This is a full contract position for 240 days, prorated based on days worked.

Qualifications

• Clean background check required.
• Ability to assist with various administrative tasks.
• Ability to operate office equipment such as a computer, printer, fax machine, and telephone.

Responsibilities

• Act as liaison between Arkansas School Board Association and employees for workers’ compensation claims.
• Coordinate Family and Medical Leave process while complying with federal guidelines.
• Assist with electronic records and applicant tracking system.
• Complete payroll items monthly, import attendance, compute docking.
• Manage outside substitute agency and long-term substitute coordination.
• Assist with electronic records and applicant tracking system workflows.
• Complete verifications for employment, professional development, and prior experience.
• Register new certified hires for novice teacher training.
• Administer ParaPro Assessment as needed.
• Assist licensed staff with teaching license renewals.
• Update Labor Law notices district-wide.
• Assist creation of staff contract calendars.
• Provide行政 assistance for Deputy and Assistant Superintendent offices.

Skills

Strong oral and written communication skills

Ability to operate office equipment

Education

High school diploma or GED

Tools

Office equipment

Job description

Essential Duties and Responsibilities

• Act as liaison between Arkansas School Board Association and employee to coordinate workers’ compensation claims.
• Coordinate the Family and Medical Leave process (eligibility, notices, payroll, etc.), complying with federal guidelines, and assisting employees with appropriate voluntary benefit claim forms.
• Coordinate the state maternity leave process.
• Complete required payroll items by the monthly deadline, including but not limited to importing attendance and calculating docking.
• District contact for the outside substitute agency and coordinator of the long‑term substitute process.
• Assist with the electronic records and applicant tracking system (form creation, workflows, troubleshooting, employee questions, etc.)
• Complete all verbal and written employment verifications, professional development verifications, and prior experience verifications.
• Register new certified hires for novice teacher training.
• Administer the ParaPro Assessment for new hires as needed.
• Assist licensed staff with teaching license renewals.
• Update Labor Law notices and distribute them to all locations in the district.
• Assist with creation of staff contract calendars.
• Provide administrative assistance for the offices of Deputy Superintendent and Assistant Superintendent.

Qualifications

• High school diploma or GED
• Clean background check
• Strong oral and written communication skills
• Ability to operate office equipment such as a computer, printer, fax machine, and telephone

Physical Requirements

• Be able to sit for long periods of time.
• Be able to bend, stoop, reach and lift. (<20 lbs.)

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Reports to: Assistant Superintendent

Contract: A full contract for this position is 240 days. The 25‑26 employment contract will be prorated based on days worked.