Human Resources Coordinator

MARSHALL INVESTIGATIVE GROUP LLC; Park Ridge (IL); On-site; USD 22,000 - 26,000; Full time

Job summary

Sphere Investigations in Park Ridge, IL is seeking an organized HR Coordinator to support onboarding, employee records, compliance tracking, and HR operations for a nationwide workforce.

You will collaborate with HR, Payroll, Talent Acquisition, and Licensing teams to ensure accurate records, timely processing, and responsive service. A 1–3 year HR or admin background is preferred, with ADP Workforce Now and MS Office proficiency.

Qualifications

• Associate's or Bachelor's degree in HR or business administration preferred.
• 1–3 years in HR, recruiting, or administrative roles preferred.
• Experience with HRIS and multi-state workforce is a plus.

Responsibilities

• Coordinate new hire onboarding and complete onboarding documentation.
• Maintain accurate employee records and HR documentation.
• Support benefits enrollment and payroll data accuracy.
• Assist with compliance tracking and licensing requirements.

Skills

HRIS experience

ADP Workforce Now

Microsoft Office

Attention to detail

Communication skills

Multi-state workforce

Education

Bachelor's or Associate's degree in HR/Business

Tools

ADP Workforce Now

HRIS system

Microsoft Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Professional Park Ridge, IL, US

10 days ago Requisition ID: 1277

Salary Range: $22.00 To $26.00 Annually

Sphere Investigations is seeking a highly organized and detail-oriented HR Coordinator to support the Human Resources team by administering onboarding, employee documentation, compliance tracking, reporting, and HR administrative functions. This position serves as a key support role during the employee lifecycle and helps ensure accurate records, timely processing, and exceptional service for employees and managers.

The HR Coordinator works closely with Human Resources, Payroll, Talent Acquisition, Operations, and Licensing teams to facilitate onboarding, maintain employee records, support workforce compliance, and assist with HR initiatives across a growing nationwide workforce.

General Duties & Responsibilities

• Coordinate new hire onboarding activities and complete onboarding documentation.
• Ensure all required employment documents are properly completed and retained.
• Review and monitor pre-employment background check results.
• Maintain accurate employee records and HR documentation.
• Update employee profiles, employment changes, organizational information, and personnel records.
• Assist with employee badge creation and distribution.
• Prepare employment verification requests and routine employee documentation.
• Track onboarding compliance requirements and outstanding employee documentation.
• Partner with Licensing and HR teams to support employee licensing compliance requirements.
• Support employee training and compliance tracking activities.
• Respond to routine employee questions and direct inquiries to the appropriate HR team member.
• Assist with benefits enrollment activities and employee communications.
• Support payroll processing by ensuring accurate employee information is entered and maintained.
• Assist with other projects and responsibilities as assigned

Qualifications

• Associate's or Bachelor's degree in Human Resources, Business Administration, or related field preferred.
• 1-3 years of Human Resources, Recruiting, Administrative, or Operations experience preferred.
• Experience working within an HRIS system preferred.
• Multi-state workforce support experience is a plus.
• Experience with ADP Workforce Now preferred.
• Proficiency with Microsoft Office Suite.
• Strong attention to detail and organizational skills.
• Excellent customer service and communication abilities.
• Ability to maintain confidentiality and professionalism.
• Strong time management and follow-through.
• Ability to manage multiple priorities in a fast-paced environment.
• Team-oriented mindset with a willingness to support evolving business needs.

Marshall Investigative Group is an equal opportunity employer that values diversity within our company culture. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.