Human Resources Coordinator

Hugo Enterprises LLC; Omaha (NE); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Medical, prescription drug, dental, &-

Vision & life insurance

401(k) with employer match

Job summary

Hugo Enterprises LLC is seeking an HR Coordinator to join the HR Business Partner team as an individual contributor. You will handle recruiting, onboarding, benefits, policy administration, and compliance across multiple entities in a fast-paced environment.

The role is onsite at Omaha, NE, with potential collaboration across Littleton, CO. Ideal candidates have 3+ years HR experience and familiarity with Paychex HRIS, plus a degree in HR or related field.

Qualifications

• 3+ years of HR-related experience.
• Experience with an HRIS (Paychex preferred).
• Associate’s or Bachelor’s degree required; Human Resources, Business Administration, or related field preferred.
• Working knowledge of HR compliance requirements (e.g. I-9, record-keeping, labor law postings).
• Strong computer literacy, including proficiency with Microsoft Office 365 and learning new software tools.
• Strong attention to detail and organizational skills in a multi-entity environment.
• Interest in pursuing an HR certification (e.g., PHR, SHRM-CP) encouraged.

Responsibilities

• Post job openings across recruiting platforms and track candidates through the hiring process.
• Coordinate interview scheduling and communication with hiring managers and candidates.
• Coordinate onboarding tasks for new hires and support offboarding processes.
• Assist with benefits enrollment, open enrollment, and payroll support over time.
• Maintain policy documents, employee handbooks, and confidential files; sort mail for multiple entities.
• Support compliance with federal, state, and local labor laws and keep labor law postings current.

Skills

HRIS (Paychex preferred)

Microsoft Office 365

Attention to detail

Discretion

Multi-entity experience

Education

Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field

Job description

Hugo Enterprises LLC is a dynamic, closely held holding company at the forefront of fostering entrepreneurial excellence and innovation as well as supporting philanthropic endeavors in support of education, conservation, free enterprise, and spiritual devotion. We provide shared services to around 400 employees across a diverse portfolio of for-profit and philanthropic endeavors, offering the stability of an established organization alongside the variety and hands‑on experience of a dynamic, multi‑entity environment. Join us in shaping a legacy of impact, one visionary enterprise at a time.

Position Summary

We are seeking an HR Coordinator to join our HR Business Partner team as an individual contributor. This role provides broad exposure to the full range of HR functions — recruiting, onboarding, benefits, policy administration, and compliance — and is ideal for an HR professional looking to deepen their skill set and grow with the organization.

Location: Onsite at either Littleton, CO or Omaha, NE

Key Responsibilities

• Post job openings across recruiting platforms
• Track candidates through the hiring process and maintain applicant records
• Coordinate interview scheduling and communication with hiring managers and candidates

Onboarding & Offboarding

• Coordinate onboarding tasks for new hires, ensuring a smooth and welcoming start
• Support offboarding processes and maintain accurate records throughout the employee lifecycle

Benefits & Payroll Support

• Develop working knowledge of benefits administration and assist with new hire enrollments and open enrollment
• Track enrollment deadlines across multiple entities, plans, and carriers
• Respond to employee questions regarding plan options, deadlines, and qualifying life events
• Over time, build competency to support payroll administration

Policy & File Maintenance

• Maintain and update company policy documents, including employee handbooks, travel & expense policies, and addenda
• Maintain personnel files and ensure proper segregation of confidential records
• Assist with sorting and routing incoming mail from government agencies, vendors, and solicitors for multiple legal entities

Compliance

• Support compliance with federal, state, and local labor laws, including policy updates as regulations change
• Maintain current labor law postings across company locations
• Assist with compliance-related record-keeping and audits

Qualifications

• 3+ years of HR-related experience
• Experience with an HRIS (Paychex preferred)
• Associate’s or Bachelor’s degree required; Human Resources, Business Administration, or related field preferred
• Working knowledge of HR compliance requirements (e.g. I-9, record-keeping, labor law postings)
• Strong computer literacy, including proficiency with Microsoft Office 365 (Excel, Word, Outlook) and general comfort learning new software tools
• Strong attention to detail and organizational skills, particularly in a multi-entity and multi-jurisdiction environment
• Ability to handle confidential information with discretion
• Flexible and adaptable, with the ability to shift priorities and pivot at a moment’s notice in a fast-moving environment
• Interest in pursuing an HR certification (e.g., PHR, SHRM-CP) encouraged and supported

Compensation and Benefits

• Pay range: $55,000–$65,000, depending on experience and location
• Comprehensive benefits for medical, prescription drug, dental, vision, basic life and long‑term disability; HRA, HSA employer contributions, and medical and dependent care FSA; supplemental health protection plans
• 401(k) Plan with 100% match up to 3%, then a 50% match up to 5% of employee contributions

Working Conditions

The role involves prolonged periods of sitting at a desk and working in front of a computer and may occasionally require lifting up to 20 pounds. Occasional overtime may be required during peak periods such as open enrollment or year-end processing. As a non‑exempt position, all hours worked, including any overtime, must be recorded and are subject to overtime pay in accordance with the Fair Labor Standards Act (FLSA) and applicable state law.

Disclaimer

This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position. Employees may be asked to perform other duties as assigned. Duties and responsibilities may change or be added at any time, with or without notice, based on the needs of the organizationWe are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or any other protected status.