Human Resources Coordinator

Bill Jacobs Motorsport Holdings; Naperville (IL); On-site; USD 60,000 - 68,000; Full time

Benefits offered by this job

Health insurance

Dental & Vision

Life insurance

Pet insurance

Identity theft protection

Pre-paid legal insurance

401K with company match

Paid Time Off

Employee discounts on vehicles

Wellness programs

Tuition reimbursement

Career growth

Job summary

Bill Jacobs Motorsport Holdings is seeking an HR Coordinator to oversee recruiting from opening through first day and to support daily HR operations. You will report to the Chief Human Resources Officer and balance recruiting judgment with accurate HR administration.

You will manage end-to-end recruiting, evaluate applicants, support onboarding, maintain records, and assist with HR communications and performance coordination. This onsite role is based in Naperville, IL.

Qualifications

• 2+ years of HR or recruiting experience with end-to-end process ownership.
• Experience partnering with hiring managers and managing competing priorities.
• HRIS and ATS experience; Paylocity familiarity preferred.

Responsibilities

• Manage end-to-end recruiting coordination from opening to first day.
• Evaluate applicants using job-related criteria and support onboarding.
• Maintain accurate employee records and assist HR communications.
• Coordinate performance review activities and HR projects as needed.
• Support pre-employment steps such as background checks and screenings.

Skills

Recruiting coordination

HRIS usage

Microsoft Office

Confidential information handling

Education

Bachelor’s degree in HR/Business

Tools

Paylocity

Applicant Tracking System (ATS)

Adobe Acrobat

Canva

Microsoft Office

Job description

Bill Jacobs Motorsport Holdings is seeking an HR Coordinator to oversee recruiting activities from the time a position opens through a candidate’s first day, while also supporting daily HR operations. Reporting to the Chief Human Resources Officer, this role blends recruiting judgment with accurate HR administration to support hiring needs and an efficient candidate experience.

Role Overview

In this position, you will manage end-to-end recruiting coordination, evaluate applicants using job-related criteria, and support onboarding. You will also contribute to day-to-day HR processes, maintain accurate employee records, and assist with HR communications, performance review coordination, and special projects.

Key Responsibilities

• Manage the talent acquisition process from position opening through the candidate’s first day, prioritizing recruiting activity based on staffing needs.
• Define recruiting and sourcing strategies, create and maintain job postings, and monitor posting effectiveness.
• Review applications and resumes, conduct initial phone screens, and use independent judgment to determine which candidates advance to dealership interviews.
• Evaluate candidates against job-related criteria, including qualifications, experience, communication skills, and role requirements; collaborate with hiring managers and recommend candidate selections.
• Assess candidate pay expectations and recommend starting rates based on qualifications, experience, role requirements, internal pay equity, established pay ranges, and market conditions.
• Manage candidate communications and coordination, maintain accurate ATS records, and support pre-employment requirements including background checks, Motor Vehicle Records, drug screens, and other applicable steps.
• Extend offers and communicate employment terms as authorized; coordinate the transition from candidate to employee.
• Coordinate onboarding and new hire orientation, prepare documentation, support HRIS setup, and audit new hire files for accuracy and completeness.
• Process employee changes and internal transfers; maintain accurate, confidential employee records and support HRIS data audits and reporting.
• Assist with benefits administration, performance review coordination, employee recognition programs, HR communications, and special projects.

Required Qualifications

• Two or more years of relevant HR or recruiting experience, including demonstrated ability to manage recruiting from screening through offer and onboarding.
• Experience assessing candidates, partnering with hiring managers, and managing competing recruiting priorities; benefits administration experience strongly preferred.
• HRIS and Applicant Tracking System experience required; Paylocity experience preferred.
• Strong organization and attention to detail, with verbal and written communication skills and the ability to handle confidential information with discretion.
• Ability to work independently, exercise sound judgment, and provide proactive updates while collaborating with the HR team and hiring managers.
• Proficiency in Microsoft Office including Excel, Word, Outlook, and PowerPoint; Adobe Acrobat or Adobe Sign and Canva experience preferred.
• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.

Technology and Tools

• HRIS, Applicant Tracking System, Paylocity
• Microsoft Office (Excel, Word, Outlook, PowerPoint)
• Adobe Acrobat, Adobe Sign, Canva

Compensation

USD 60,000 - 68,000 per year

Work Location

Naperville, IL 60540 (onsite)

Benefits

• Outstanding health insurance plans through Blue Cross Blue Shield of Illinois (PPO and HMO)
• Generous dental, vision, life, and supplemental insurance plans, including pet insurance, identity theft protection, and pre-paid legal insurance
• 401K plan with company contribution
• Generous Paid Time Off (PTO)
• Employee discounts on vehicle purchases, parts, and service
• Wellness programs for employees and family members
• Tuition reimbursement program for continued education
• Career growth opportunities within a successful, growing organization
• Free access to a physicians assistant and a health coach

About the Opportunity and Company

Bill Jacobs Motorsport is seeking an HR Coordinator to manage recruiting from the opening of a position through a candidate’s first day while supporting day-to-day HR operations. You will assess candidates, partner with dealership hiring managers, recommend candidate selections and starting pay, and help new employees transition smoothly into the organization. The role reports to the Chief Human Resources Officer and combines recruiting judgment with accurate, responsive HR administration.

Company Background and Values

The Bill Jacobs organization has grown into one of the most respected businesses in the Midwest. The company operates five new car franchise locations offering models from BMW, MINI, Volkswagen, and Land Rover in Naperville and Hinsdale, Illinois. Current Automotive, the pre-owned electric vehicle dealership, is located in Hinsdale. Employees drive the success of the Bill Jacobs organization, a leading provider of luxury automotive products and extraordinary customer service in Illinois.

Core values include:

• R - Respect: accountability for words, actions, and results
• I - Integrity: honesty, transparency, and doing the right thing
• S - Social Responsibility: positive community involvement and commitment to the greater good
• E - Excellence: raising the bar and challenging expectations to support continuous improvement