Human Resources Coordinator

Lanmark; Midland (TX); On-site; USD 50,000 - 70,000; Full time

Job summary

A leading human resources organization in Texas is seeking an experienced Human Resources Coordinator to provide administrative and operational support in core HR functions. Responsibilities include maintaining employee records, coordinating recruitment, and assisting with payroll processes. The ideal candidate has a degree in Human Resources or a related field along with 1–3 years of HR experience. This is a full-time opportunity in Midland, TX, with a focus on professional standards and confidentiality.

Qualifications

• 1–3 years of experience in HR, payroll, or administrative coordination.
• Payroll certification or working toward it preferred.
• Experience supporting U.S. payroll or multi-state payroll an asset.

Responsibilities

• Maintain accurate employee digital files in compliance with requirements.
• Draft employment letters and standard HR documentation.
• Coordinate onboarding and offboarding processes.
• Post job advertisements and administer applicant tracking system.
• Respond to routine employee inquiries.

Skills

Strong organizational skills

Excellent written and oral communication skills

Interpersonal skills

Attention to detail

Education

Diploma or degree in Human Resources or Business Administration

Tools

Microsoft Office

HRIS/payroll systems

Job description

The Human Resources Coordinator provides administrative and operational support across core human resources and payroll. This role is responsible for ensuring accurate documentation, maintaining HR systems and records, coordinating recruitment logistics, and supporting day-to-day employee and payroll processes.

The position requires a strong ethical foundation and the ability to manage sensitive information with discretion, independence, and sound judgment. The Human Resources Coordinator is expected to operate with professionalism, fairness, and impartiality in all employee and administrative matters.

Job Responsibilities:

HR Administration & Operations

Maintain accurate employee digital files in compliance with applicable legislative and company requirements

Draft employment letters, compensation changes, and standard HR documentation

Track probationary periods, performance review cycles, and key employment milestones

Support policy updates and distribute employee communications

Coordinate onboarding and offboarding processes

Recruitment Coordination

Post job advertisements and administer applicant tracking system

Screen resumes for minimum qualifications and coordinate interviews

Schedule interviews and prepare interview materials

Conduct reference checks and prepare offer documentation

Assist with payroll set up in multiple states

Prepare and submit payroll changes (new hires, terminations, compensation updates) to payroll provider or internal payroll function

Support benefits enrollment, changes, and employee inquiries in Canada and the US

Track leaves of absence and maintain related documentation

Employee Support

Respond to routine employee inquiries and redirect more complex matters to senior HR leadership

Assist with employee engagement initiatives and internal events when required

Confidentiality & Professional Standards

Maintain strict confidentiality of employee, payroll, financial, and organizational information at all times

Exercise sound judgment and discretion when handling sensitive matters

Apply policies and processes consistently and fairly, ensuring impartial and professional treatment of all employees

Maintain appropriate boundaries and neutrality in employee-related matters

Escalate complex, sensitive, or potentially high-risk issues to senior HR leadership

Qualifications:

Diploma or degree in Human Resources, Business Administration, or related field

1–3 years of experience in an HR, payroll, or administrative coordination role

Payroll certification or working toward certification preferred

Experience supporting U.S. payroll or multi-state payroll an asset

Strong organizational skills and attention to detail

Proficiency in Microsoft Office and HRIS/payroll systems

Working knowledge of employment standards and HR administrative best practices

Excellent written and oral communication skills

Strong interpersonal skills combined with a positive, team-oriented attitude