Human Resources Coordinator

ACCESS; Medford (OR); On-site; USD 42,000 - 62,000; Full time

Job summary

ACCESS is seeking an HR Coordinator in Medford, OR to support onboarding, benefits administration, employee records, and compliance documentation. The role reports to the HR Manager and requires a detail-oriented, organized individual who promotes an engaging and inclusive workplace.

The ideal candidate will assist with performance management tracking, leave management, and coordination with Paycom, while serving as a trusted first point of contact for employee questions.

Qualifications

• Onboarding coordination experience or exposure to HR processes.
• Benefits administration basics and payroll system familiarity (e.g., Paycom) is helpful.
• Strong data entry and record-keeping abilities.
• Understanding of compliance and policy documentation basics.
• Leave management knowledge (FMLA, jury duty, etc.) welcome.

Responsibilities

• Coordinate onboarding and orientation logistics for new employees and ensure accurate employee data entry.
• Assist with benefits enrollment, changes, and invoice coding; respond to employee benefits questions.
• Serve as first contact for employee questions on policies; escalate complex issues to HR leadership.
• Support performance management processes, including scheduling reviews and documentation.
• Maintain accurate employee records and help ensure compliance with regulations.
• Assist with leave tracking, documentation, and responding to routine questions.
• Generate routine HR reports related to employee data, hiring, and turnover.
• Support workers' compensation, unemployment claims, and other HR tasks as needed.

Job description

The Human Resources (HR) Coordinator plays a key role in supporting a positive, productive, and welcoming workplace and reports directly to the Human Resources Manager. The HR Coordinator provides administrative and coordination support across a range of HR functions, including onboarding, orientation, benefits administration, employee records, performance management tracking, and compliance documentation. The ideal candidate is detail-oriented, organized, and committed to supporting an engaging and inclusive work environment.

Primary Duties & Responsibilities

• Onboarding and Orientation: Support the Human Resources leadership and staff in coordinating onboarding and orientation logistics for new employees. Coordinate with the Operations team and Paycom to ensure a smooth new-hire experience. Accurately enter employee information into Paycom prior to submission to Finance.
• Benefits Administration: Assist with day-to-day benefits administration, including enrollment processing, changes, invoice coding, and reconciliation. Help troubleshoot employee benefits questions and escal... Support the annual benefits renewal process and open enrollment logistics.
• Employee Support: Serve as a friendly first point of contact for employee questions about company policies and general workplace matters, escalating more complex employee relations issues to HR leadership.
• Performance Management Support: Help track and document the annual performance review process, 90-day appraisals, and goal-setting activities. Assist with preparing paperwork and scheduling related to performance management and disciplinary meetings.
• Policy Compliance & Documentation:Maintain accurate and up-to-date employee records and documentation. Help monitor HR policies and practices for compliance with local, state, and federal regulations, flagging concerns to HR Leadership.
• Leave Management & Tracking: Support the tracking and documentation of employee leave requests (FMLA, PLO, jury duty, medical leave, military leave, and other leave types). Help maintain accurate leave records and assist employees with basic leave-related questions, escalating complex cases to to HR Leadership.
• HR Reporting & Data Management:Ensure accurate data entry into Paycom. Assist with generating routine HR reports related to employee data, hiring, and turnover as requested.
• Other Various HR Tasks and Duties: Support coordination with agencies on workers' compensation and unemployment claims. Run annual DMV checks for employees with driving requirements. Maintain and update the authorized drivers list with the insurance agency. Support issuance and tracking of business cell phones/tablets, credit cards, and building keys, including processing access changes. Complete HR-related vouchers and filing.