Human Resources Coordinator

Indiana University; Indianapolis (IN); Hybrid; USD 42,000 - 60,000; Full time

Benefits offered by this job

Comprehensive medical and dental

Tuition assistance

Paid holidays and time off

Job summary

Indiana University is seeking a Diagnostic Medicine HR Coordinator to support two academic medicine departments, including Pathology and Laboratory Medicine and Radiology and Imaging Sciences. The role coordinates recruitment, onboarding, and employment transactions, while ensuring compliance and a high level of customer service across 600+ faculty, staff, and learners.

The position involves collaborating with HR partners, managing records, and supporting payroll actions, I-9s, background

Qualifications

• High school diploma or equivalent required.
• Minimum 3 years HR-related experience.
• Advanced skills in Microsoft Office Suite.

Responsibilities

• Coordinate recruitment, onboarding, and employment transactions.
• Maintain employment records and HR documentation.
• Support I-9 verification, background checks, visa submissions, and payroll actions.
• Manage job postings and TAM transactions.
• Provide primary HR contact and exceptional customer service.
• Assist with compliance documentation and audits.
• Support faculty onboarding and recruitment processes.

Skills

Effective interpersonal skills

Multitasking / prioritization

Friendly and service-oriented

Highly thorough and dependable

Written communication skills

Manage multiple projects

Education

High school diploma or equivalent

Job description

PATHOLOGY AND LABORATORY MED (IN-PATH-IUINA)

Job Summary

The Diagnostic Medicine Human Resources (HR) Coordinator joins a highly collaborative team that values partnership, innovation, continuous improvement, and exceptional customer service. This position helps support faculty and staff across 2 nationally recognized academic medicine departments and serves as a critical member of a high-performing Human Resources team supporting more than 600 faculty, staff, and learners across the Departments of Pathology and Laboratory Medicine and Radiology and Imaging Sciences. This role is at the center of the employee experience, coordinating recruitment, onboarding, employment transactions, faculty affairs processes, compliance activities, and workforce operations.

Department-Specific Responsibilities

• Work closely with HR Business Partners, department leaders, faculty, and candidates to ensure a seamless, responsive, and people-focused HR experience while maintaining compliance with university policies and procedures.
• Coordinate onboarding, reappointment, transition, and separation processes for faculty, staff, learners, and other personnel.
• Maintain employment records, personnel documentation, and HR transactions in accordance with university policies and regulatory requirements.
• Support I-9 verification, background checks, visa submissions, eDocs, payroll actions, and employment-related processing.
• Manage job posting activities and Talent Acquisition Management (TAM) transactions.
• Review applications and process candidate materials.
• Coordinate faculty onboarding itineraries and provide support for recruitment and search activities.
• Maintain search committee records and documentation throughout the recruitment process.
• Ensure timely and accurate processing of employment actions, payroll transactions, and faculty appointments.
• Maintain HR calendars, tracking systems, and workflow tools to support operational effectiveness.
• Assist with compliance-related documentation, file management, and audit readiness activities.
• Serve as a primary point of contact for HR inquiries and provide exceptional customer service to employees, leaders, and candidates.
• Coordinate stay interviews, evaluation period meetings, and other employee engagement activities.
• Partner with HR Business Partners to deliver responsive, high-touch support across the departments.

General Responsibilities

• Coordinate, process, verify, and maintain academic and/or staff HR related work, which may include but not limited to: recruitment, training, benefits, employee relations, tenure, performance evaluations, classifications, I-9s and employee leaves of absences.
• Research and analyze academic and/or staff HR related topics to help assist in resolving issues and/or creating solutions.
• Create, compile, prepare, and analyze reports and documents for academic and/or staff HR related activities.
• Perform and may coordinate data entry for processing transactions and maintaining and keeping information current for candidates, employees and/or retirees on a variety of academic and/or staff HR issues.
• Provide administrative and related support to other academic and/or staff HR staff.
• Support and maintain academic and/or staff HR programs and events; maintain up-to-date records of actions, decisions, and time frames.
• Maintain high standards of confidentiality of all employee records and documents.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED).

WORK EXPERIENCE

Required

• 3 years of HR related experience plus advanced experience with Microsoft Office Suite products.

SKILLS

Required

• Effective interpersonal skills.
• Ability to simultaneously handle multiple priorities.
• Friendly and service-oriented.
• Highly thorough and dependable.
• Demonstrates written communication skills.
• Ability to work on multiple projects simultaneously, prioritize conflicting assignments and maintain focus on project completion.

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Additional Information

This position offers broad exposure to academic medicine, talent acquisition, employee lifecycle support, and strategic HR operations within 1 of the nation's leading medical schools.

Work Location

This position is eligible for a hybrid schedule (mix between 2 days remote and 3 days in-person work), subject to change in the future based on university policy and business needs.

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events

Thisposting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of thePosted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at [e-mail] or by visiting IUPD.