Human Resources Coordinator, Pediatric Chairman's Office

Indiana University; Indianapolis (IN); Hybrid; USD 50,000 - 55,000; Full time

Benefits offered by this job

Health insurance

Health Savings Account (HSA)

Paid holidays

Paid time off

Employee assistance program

Tuition subsidy

Job summary

Indiana University’s PED-CHAIRMAN'S OFFICE (IN-PEDC-IUINA) department seeks a Human Resources Coordinator to provide transactional HR support, organize HR processes, events, and meetings. The role includes payroll verification, recruitment coordination for divisions, I-9 checks, and documentation management, with a hybrid Indianapolis schedule.

The position requires 3 years HR experience, MS Office proficiency, and strong customer service, interpersonal, and written communication skills.

Qualifications

• Requires high school diploma or equivalent (HSED or GED).
• 3 years of HR related experience plus advanced experience with Microsoft Office Suite products.

Responsibilities

• Provides HR support including payroll, staff recruitment, faculty affairs, e-doc processing, and compliance.
• Supports HRBPs by managing administrative components of HR processes.
• Coordinates staff and academic recruitment processes for assigned divisions.
• Processes all part-time and postdoc hires for assigned divisions.
• Manages administrative duties related to the promotion and tenure process.
• Processes background checks, I-9 verifications, and reference checks as needed.
• Assists with faculty reappointment and staff performance review processes.
• Manages learner/observer requests and payroll processing duties.
• Organizes CHRIS data for assigned divisions and processes e-docs across the department.
• Engagement and event planning including meetings and other admin duties.
• Supports recruitment, retention, and development initiatives.

Skills

Customer service

Interpersonal skills

Prioritization

Friendly

Thoroughness

Written communication

HRIS

Multi-project management

Education

High school diploma or equivalent

Tools

HRIS

Microsoft Office Suite

Job description

PED-CHAIRMAN'S OFFICE (IN-PEDC-IUINA)

The Department of Pediatrics employs nearly 1,000 faculty and staff who work alongside employees of Riley Hospital for Children and students of Indiana University (IU) School of Medicine (IUSM) to make Riley Children's Health Indiana's largest and most skilled pediatric system. At IUSM, our mission and core values define who we are, how we act, and what we aspire to accomplish.

The Human Resources Coordinator will provide transactional HR support as a member of the HR team in the IUSM Department of Pediatrics. This position will organize, support, and maintain HR processes, programs, events, and meetings.

Department-Specific Responsibilities

• Provides other HR support as needed related to payroll, staff recruitment, faculty affairs, e-doc processing, and compliance.
• Supports HRBPs by managing the administrative components of all HR processes.
• Coordinates and supports staff and academic recruitment processes for assigned divisions.
• Processes all part-time and postdoc hires for assigned divisions.
• Manages administrative duties related to the promotion and tenure process.
• Processes background checks, I9 verifications, and reference checks as needed.
• Assists with coordination of the faculty reappointment and staff performance review processes for assigned divisions.
• Manages and approves all learner/observer requests.
• Serves as the department payroll processor, verifying accuracy of payroll information, processing adjustments, corrections, terminations, and managing inquiries.
• Organizes and manages all CHRIS data for assigned divisions (uploads, updates, records management, etc.)
• Processes e-docs as needed across department.
• Engagement and Event Planning including coordinating team meetings, events, and other administrative duties as needed.
• Assists HR Program Manager with engagement efforts to support recruitment, retention, and continued development of employees.

General Responsibilities

• Coordinates, processes, verifies, and maintains academic and/or staff HR related work, which may include but not limited to: recruitment, training, benefits, employee relations, tenure, performance evaluations, classifications, I-9s and employee leaves of absences.
• Researches and analyzes academic and/or staff HR related topics to help assist in resolving issues and/or creating solutions.
• Creates, compiles, prepares, and analyzes reports and documents for academic and/or staff HR related activities.
• Performs and may coordinate data entry for processing transactions and maintaining and keeping information current for candidates, employees and/or retirees on a variety of academic and/or staff HR issues.
• Provides administrative and related support to other academic and/or staff HR staff.Supports and maintains academic and/or staff HR programs and events; maintains up-to-date records of actions, decisions, and time frames.
• Maintains high standards of confidentiality of all employee records and documents.

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

Education

Required

• High school diploma or equivalent (such as HSED or GED).

Work Experience

Required

• 3 years of HR related experience plus advanced experience with Microsoft Office Suite products.

Skills

Required

• Demonstrates customer service skills.
• Effective interpersonal skills.
• Ability to simultaneously handle multiple priorities.
• Friendly and service-oriented.
• Highly thorough and dependable.
• Demonstrates written communication skills.
• Experience utilizing Human Resource Information Systems (HRIS).
• Ability to work on multiple projects simultaneously, prioritize conflicting assignments and maintain focus on project completion.

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Indianapolis, Indiana

This position is eligible for a hybrid schedule (mix between 2 days remote and 3 days in-person work), subject to change in the future based on university policy and business needs.

$50,000.00 - $55,000.00 annually

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Mastery

FLSA: Nonexempt

Job Function: Human Resources

Job Family: HR Generalist/HRBP

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at [e-mail] or by visiting IUPD.

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