Human Resources Coordinator

Legends Global; Grand Rapids (MI); On-site; USD 25,000 - 41,000; Full time

Benefits offered by this job

Medical insurance

401k plan

Paid vacation

Job summary

Legends Global is seeking an HR Manager/Assistant General Manager/DOF to join the Human Resources team on-site in Grand Rapids. The role focuses on payroll, benefits administration, compliance, and staff relations across our venues and events.

The ideal candidate has 1-3 years HR experience, familiarity with Workday or similar HR systems, and strong communication and analytical skills to ensure accurate records and policy adherence in a dynamic event-focused environment.

Qualifications

• Bachelor’s degree in human resources, Business Administration, or a related field.
• 1-3 years of experience in Human Resources, with a background in recruitment and hiring processes.
• 1-3 years of experience with Workday or similar HR software systems.
• Experience using various online sourcing tools and platforms such as LinkedIn and Indeed
• Experience in administering employee benefit programs and understanding of compliance with related regulations.
• Prior administrative or HR support experience required; payroll exposure preferred but not required.
• Experience working with timekeeping systems, employee records, or HR/payroll software a plus.
• Ability to learn payroll processes and compliance requirements with guidance.

Responsibilities

• Ensure compliance with Legends Global HR policies, state regulations, and government reporting requirements related to employment practices.
• Assist in administering various HR plans and procedures, including benefits programs, for all facility staff.
• Assist recruitment efforts, including creating and placing job advertisements, and managing the selection process for open positions.
• Assist with new employee orientations to ensure smooth onboarding and integration into the organization.
• Help maintain accurate records related to benefits plan participation, personnel transactions (hires, promotions, transfers, performance reviews, terminations), and employee statistics for government reporting.
• Respond to inquiries related to company policies, procedures, and HR programs.
• Assist with employee benefits programs, including health, dental, life, and disability insurances, pension plans, paid leave, and employee assistance programs.
• Support data entry and maintenance of payroll-related information, including new hires, job changes, pay rate updates, and terminations.
• Help respond to employee inquiries related to payroll matters, escalating complex issues as needed.
• Support the administration of direct deposit changes, tax withholding updates, and basic payroll forms.
• Coordinate with HR and Payroll to ensure timely and accurate processing of payroll-related transactions.

Skills

HR principles

Analytical skills

Communication skills

MS Office

Time management

Regulatory knowledge

Education

Bachelor’s degree in HR

Tools

Workday

HRIS

Job description

HR Manager/Assistant General Manager/DOF

FLSA STATUS: Hourly/Nonexcept

LEGENDS GLOBAL Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach.

POSITION: Human Resources Coordinator DEPARTMENT: Human Resources REPORTS TO: HR Manager/Assistant General Manager/DOF FLSA STATUS: Hourly/Nonexcept LEGENDS GLOBAL Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach. Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component — feasibility & consulting, owner’s representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking — of world-class live events and venues. The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career. Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team. Sound like a winning formula for you?

Join us!

Essential Duties And Responsibilities

Includes but are not limited to…

• Ensure compliance with Legends Global HR policies, state regulations, and government reporting requirements related to employment practices.
• Assist in administering various HR plans and procedures, including benefits programs, for all facility staff.
• Assist recruitment efforts, including creating and placing job advertisements, and managing the selection process for open positions.
• Assist with new employee orientations to ensure smooth onboarding and integration into the organization.
• Help maintain accurate records related to benefits plan participation, personnel transactions (hires, promotions, transfers, performance reviews, terminations), and employee statistics for government reporting.
• Respond to inquiries related to company policies, procedures, and HR programs.
• Assist with employee benefits programs, including health, dental, life, and disability insurances, pension plans, paid leave, and employee assistance programs.
• Support data entry and maintenance of payroll-related information, including new hires, job changes, pay rate updates, and terminations.
• Help respond to employee inquiries related to payroll matters, escalating complex issues as needed.
• Support the administration of direct deposit changes, tax withholding updates, and basic payroll forms.
• Coordinate with HR and Payroll to ensure timely and accurate processing of payroll-related transactions.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

Education and/or Experience

• Bachelor’s degree in human resources, Business Administration, or a related field.
• 1-3 years of experience in Human Resources, with a background in recruitment and hiring processes.
• 1-3 years of experience with Workday or similar HR software systems.
• Experience using various online sourcing tools and platforms such as LinkedIn and Indeed
• Experience in administering employee benefit programs and understanding of compliance with related regulations.
• Prior administrative or HR support experience required; payroll exposure preferred but not required.
• Experience working with timekeeping systems, employee records, or HR/payroll software a plus.
• Ability to learn payroll processes and compliance requirements with guidance.

Skills And Abilities

• Solid knowledge of human resources principles, practices, and personnel administration.
• Strong analytical and problem-solving skills, with the ability to manage complex HR issues.
• Excellent verbal, written, and interpersonal communication skills.
• In‑depth understanding of federal and state regulations, including COBRA, ERISA, FMLA, and other relevant laws.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint).
• Highly organized, detail‑oriented, and able to manage multiple tasks simultaneously.
• Ability to build strong relationships across all levels of the organization, promoting a positive and inclusive work environment.

Compensation

Competitive wages, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan.

WORKING CONDITIONS

Location: On‑Site: DeVos Place, Van Andel Arena, Acrisure Amphitheater

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

NOTE:

The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.