Human Resources Coordinator

TD SYNNEX; Fremont (CA); On-site; USD 28,000 - 39,000; Full time

Benefits offered by this job

Health Insurance

Flexible Spending Account (FSA)

Health Savings Account (HSA)

Mental Health Care

401K with match

Paid Holidays, Vacation & Sick Days

Tuition Reimbursement

Perks at Work

MyFlexPay

Job summary

Hyve Solutions in Fremont, CA is seeking a Human Resources Coordinator to provide administrative and operational support across HR functions, including recruitment, onboarding, employee records, HRIS transactions, leave administration, workers’ compensation, compliance, and engagement.

The role supports employees and managers to ensure HR processes are accurate and efficient in accordance with company policies, with a focus on timely onboarding, background checks, conversions, terminations, and

Qualifications

• Proven ability to communicate clearly and effectively both orally and written at all levels within the organization.
• Demonstrated ability to work in a fast-paced, ever-changing environment and ability to maintain a high level of confidentiality.
• Must possess strong organizational skills.
• Ability to prioritize and manage multiple tasks and requests from several sources.

Responsibilities

• Monitor background checks and follow up on pending items.
• Maintain background check records and notify recruiters when checks are complete.
• Process new hires in Workday and manage onboarding and IT equipment requests.
• Schedule and conduct New Hire Orientation and maintain new hire records.
• Support conversions from temporary to regular employment and track related progress.
• Process terminations in Workday and coordinate exit procedures and documentation.
• Maintain employee records, HRIS transactions, and monthly/quarterly HR audits.
• Maintain leave tracking and coordinate with Benefits team on LOAs and leaves.
• Support employee engagement initiatives and HR projects as assigned.

Job description

Hyve Company Overview

Hyve Solutions transforms complex engineering challenges into production reality for technology innovators building AI, cloud, and connected infrastructure. As a US-based manufacturing partner, the company rapidly delivers fast, agile execution through dep technical partnerships and co‑innovation, and supply chain clarity. Hyve’s integrated ODM, CM, and SI capabilities eliminate vendor complexity while accelerating time‑to‑market with single‑partner accountability from design through scale. The company co‑innovates with deep engineering expertise, treating customer success as its own while building tomorrow's digital infrastructure.

Human Resources Coordinator Fremont, CA

Hyve Solutions Overview: Hyve Solutions is a leader in the data center solutions industry, designing, manufacturing, and delivering custom Server, Storage, and Networking Solutions to the world’s largest Cloud, Social Media, and Enterprise companies. We pride ourselves on collaboration, innovation and thought leadership. Our team consists of diverse, forward‑thinking individuals who dare to challenge the status quo, while working with many of the world’s biggest customers. Hyve Solutions is a part of Synnex Corporation, a Fortune 500 company. Become part of a team that thrives on excellence in a fast changing, high‑growth technology environment!

Job Description:

The Human Resources Coordinator provides administrative and operational support across key HR functions, including recruitment, onboarding, employee records, HRIS transactions, leave administration, workers’ compensation, compliance, and employee engagement. This role serves as a resource for employees and managers while ensuring HR processes are completed accurately, efficiently, and in accordance with company policies.

Responsibilities

Recruitment & Pre‑Employment

• Monitor the background check portal and follow up on pending background checks.
• Maintain accurate background check tracking records.
• Notify recruiters and hiring managers when background checks are complete.
• Support the pre‑employment process once a candidate’s start date is confirmed, including: Process new hires in Workday. Send welcome communications to new hires. Provide hiring managers with instructions for requesting IT equipment, phones, and workspace setup. Update onboarding trackers with start dates and required information. Add new hires to the HR calendar for first‑day tracking.

New Hire Onboarding

• Welcome and assist new hires on their first day.
• Create employee badges and complete face scan requirements.
• Collect and verify I‑9 documentation.
• Submit required onboarding documentation and site information to TSG.
• Upload completed face scan documentation to employee Workday profiles.
• Prepare onboarding materials and maintain new hire records.
• Schedule and facilitate New Hire Orientation (NHO).

Employee Conversions

• Support the conversion process for temporary employees transitioning to regular employment.
• Open requisitions for conversion employees.
• Partner with managers to obtain required employee information.
• Initiate and monitor background checks.
• Track requisitions, offers, and conversion progress.
• Process conversion hires in Workday.
• Schedule and conduct New Hire Orientation for converted employees.

Employee Terminations & Offboarding

• Process employee terminations in Workday.
• Coordinate exit meetings and prepare required termination documentation.
• Communicate termination timing and requirements with managers.
• Support performance‑related termination processes in coordination with HR leadership.
• Upload completed termination documentation to employee files and Workday.
• Send termination notifications.
• Coordinate badge deactivation.
• Ensure returned equipment is delivered to TSG and maintain confirmation records.

HRIS, Employee Records & Administrative Support

• Process employee changes in Workday, including transfers, department changes, promotions, and other job‑related updates.
• Process written employment verification requests.
• Maintain accurate employee records and HR files.
• Complete monthly and quarterly HR audits.
• Prepare New Hire Orientation and termination packets.
• Maintain HR trackers, spreadsheets, and reporting documentation.
• Prepare HR reports and workforce metrics as requested.
• Maintain labor law posters and required workplace postings.
• Maintain the EV Charging program spreadsheet and distribute employee instructions.

Leave of Absence (LOA)

• Maintain leave tracking records.
• Communicate employee leave status updates with managers and the Benefits team.
• Support HR documentation related to employee leaves.

Workers’ Compensation

• Maintain workers’ compensation tracking records.
• Document new workplace injuries and update case information.
• Track employee status following medical appointments.
• Communicate work restrictions and accommodation updates with managers.
• Notify the Benefits team when employees are placed off work.

Employee Engagement & HR Support

• Support employee engagement initiatives and employee engagement surveys.
• Assist with HR projects and administrative initiatives.
• Provide general HR administrative support to employees and managers.
• Perform additional HR duties and special projects as assigned.

Qualifications

Proven ability to communicate clearly and effectively both orally and written at all levels within the organization. Demonstrated ability to work in a fast‑paced, ever‑changing environment and ability to maintain a high level of confidentiality. Must possess strong organizational skills. Ability to prioritize and manage multiple tasks and requests from several sources.

Hourly Range

Hourly Range -$20-$28/hr

What’s in it for you

Benefit Insurance Flexible Spending Account (FSA) Health Savings Account (HSA) Mental Health Care 401K with match Paid Holidays, Vacation & Sick Days Tuition Reimbursement Perks at Work LEAP Program MyFlexPay

Equal Opportunity Statement

We are an Equal Opportunity Employer and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other legally protected status. We are committed to creating an inclusive environment for all employees.

ABOUT HYVE SOLUTION

Hyve Solutions transforms complex engineering challenges into production reality for technology innovators building AI, cloud, and connected infrastructure. As a US‑based manufacturing partner, the company rapidly delivers fast, agile execution through deep technical partnerships and co‑innovation, and supply chain clarity. Hyve's integrated ODM, CM, and SI capabilities eliminate vendor complexity while accelerating time‑to‑market with single‑partner accountability from design through scale. The company co‑innovates with deep engineering expertise, treating customer success as its own while building tomorrow's digital infrastructure. Hyve Solutions is a wholly owned subsidiary of TD SYNNEX Corporation (NYSE: SNX). For more information, visit hyvesolutions.com, email [e-mail], or call (855) 869‑6973.

ABOUT TD SYNNEX CORPORATION

TD SYNNEX (NYSE: SNX) is a leading global distributor and solutions aggregator for the IT ecosystem. We’re an innovative partner helping more than 150,000 customers in 100+ countries to maximize the value of technology investments, demonstrate business outcomes and unlock growth opportunities. Headquartered in Clearwater, Florida, and Fremont, California, TD SYNNEX’ 23,000 co‑workers are dedicated to uniting compelling IT products, services and solutions from 1,500+ best‑in‑class technology vendors. Our edge‑to‑cloud portfolio is anchored in some of the highest‑growth technology segments including cloud, cybersecurity, big data/analytics, IoT, mobility and everything as a service. TD SYNNEX is committed to serving customers and communities, and we believe we can have a positive impact on our people and our planet, intentionally acting as a respected corporate citizen. We aspire to be a diverse and inclusive employer of choice for talent across the IT ecosystem.