Human Resources Coordinator

Quanta Manufacturing Fremont; Fremont (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

Quanta Manufacturing Fremont is seeking an HR Coordinator to support onboarding, new-hire orientation, and administrative tasks in the Fremont, CA facility. You will prepare new hire materials, assist with I-9s, background checks, and drug testing while ensuring accurate records.

You will maintain employee records, respond to benefits questions, handle confidential matters, and assist with HR reports, internal communications, and open enrollment projects, all while upholding federal, state, and

Qualifications

• Bachelor's degree in HR, Business Administration, or related field preferred.
• 1–3 years of HR support experience.
• Proficiency with HRIS and MS Office.
• Knowledge of employment laws and regulations.
• Strong communication and confidentiality.

Responsibilities

• Assist onboarding and new-employee orientation with admin support and I-9/background checks.
• Maintain and organize employee records and HR filing systems.
• Answer employee questions about benefits and HR policies.
• Help resolve employee issues confidentially.
• Prepare HR reports and documentation as needed.
• Support internal communications and HR-related postings.
• Assist HR projects like training and benefits enrollment.
• Ensure compliance with federal, state, and local laws.

Skills

Communication skills

Bilingual English/Vietnamese

Bilingual English/Spanish

Employment laws knowledge

Analytical problem solving

Integrity and confidentiality

Microsoft Office Suite

HRIS systems

Time management

Education

Bachelor's degree in HR / Business Administration

1-3 years HR support experience

Tools

Microsoft Office Suite

HRIS systems

Job description

The HR Coordinator supports the HR department by performing various administrative tasks and services to maintain and enhance the organization's human resources functions.

On-site in Fremont, CA

Key responsibilities:

• Assist with the onboarding and new employee orientation process by providing administrative support, preparing new hire documents and materials, delivering orientation presentations, and supporting new employees in completing required steps, including I-9 verification, background checks, and drug testing.
• Maintain accurate and up-to-date employee records and HR information, enter new hire information, create new hire folders, and manage HR filing systems.
• Serve as a point of contact for employee inquiries regarding benefits, HR policies, procedures, and programs.
• Assist in resolving employee issues and conflicts in a professional and confidential manner.
• Prepare and submit required HR reports and documentation as needed.
• Assist with internal communications by sending required notifications to employees and posting HR-related information on communication boards.
• Support various HR projects and initiatives, such as training and benefit open enrollment.
• Constantly ensure compliance with federal, state, and local employment laws and regulations.

Required skills:

• Excellent verbal and written communication skills. Bilingual in English/Vietnamese or English/Spanish.
• Thorough knowledge of employment-related laws and regulations.
• Strong analytical and problem-solving skills and attention to detail.
• Ability to act with integrity, professionalism, and confidentiality.
• Proficiency in Microsoft Office Suite and HRIS systems.
• Excellent time management skills with a proven ability to meet deadlines.

Education and experience:

• Bachelor's degree in Human Resources, Business Administration, or a related field preferred.
• 1-3 years of experience in an HR support role or similar position.

Physical requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to access and navigate each department and building at the organization's facilities.

Please note:

Our company does not guarantee immigration sponsorship. We may offer immigration sponsorship for employees in select critical roles. Any sponsorship will be subject to internal review and approval based on employee performance, current immigration law and business needs.