Human Resources Coordinator

w3r Consulting; Fort Wayne (IN); On-site; USD 42,000 - 63,000; Full time

Job summary

w3r Consulting in Fort Wayne, IN is seeking a Talent Acquisition support professional to handle scheduling interviews, onboarding, and post-employment activities as part of the full lifecycle recruiting process. You will work under limited supervision and coordinate with candidates and managers to ensure a smooth hiring experience.

Requirements include a High School Diploma or GED (Associate's degree preferred) and at least six years in recruiting, plus proficiency with ATS and Microsoft Office.

Qualifications

• Six years of experience in recruiting or talent acquisition.
• Experience across full life-cycle recruiting processes.
• Knowledge of recruiting policies and procedures.

Responsibilities

• Assist Talent Acquisition Specialists to ensure efficient staffing processes.
• Schedule interviews and coordinate with candidates, managers and interview teams.
• Coordinate candidate travel and reimbursements.
• Process new hire paperwork, I-9s and onboarding activities.
• Audit candidate files for accuracy and compliance.
• Conduct or participate in new hire orientation.
• Track drug tests and background checks as required.
• Manage on-site personnel files and job requisitions.
• Administer or assist with employment tests as needed.

Skills

Recruiting policies

Microsoft Office

ATS

Communication

Organization

Education

High School Diploma or GED

Associate's degree in related area preferred

Tools

ATS

Microsoft Office

Job description

Provides overall support in all functional areas of the Talent Acquisition department, from scheduling interviews, to onboarding candidates, through post-employment offer activities. Includes but is not limited to assisting all personnel involved in client's Talent Acquisition process with organizational and administrative tasks. Able to carry out work in an accurate and timely manner. Works under limited supervision. Primary job functions require some independent judgment.

• ESSENTIAL JOB FUNCTIONS:Reasonable accommodations may be made to enable individual with disabilities to perform the essential functions.
• Partners with Talent Acquisition Specialists to ensure an efficient, effective, and compliant staffing process delivering a positive candidate experience.
• Schedules interviews, coordinating with candidates, managers and interview teams.
• Arranges travel accommodations for candidates when required and processes reimbursement requests.
• Initiates and shepherds candidates through the hiring process by ensuring applications, new hire paperwork, and I-9s are completed accurately and timely.
• Audits information handled during the process for accuracy, completion and compliance.
• Conducts new hire orientation for applicable locations, as assigned.
• Schedules and tracks drug tests and physicals for candidates. Monitors background check results.
• Coordinates any on-site files at his/her location (including historical I-9 originals, job/requisition file, etc.).
• Administers or assists with employment tests as needed.
• MINIMUM REQUIREMENTS:Education requirements are listed below:
• High School Diploma or GED (Associate's degree in a related area preferred).
• Work Experience requirement listed below:
• Six years of experience in the field or in a related area.
• Experience should also include varied business situations or circumstances which tend to favorably develop the job incumbent in terms of confidentiality, maturity, discretion, personal tact, judgment and initiative.
• Knowledge of human resources recruiting policies and procedures - experience and knowledge of all steps in the full life-cycle of recruiting.

OTHER REQUIREMENTS

1. Strong customer-oriented taskmaster.

2. Able to create a warm, inviting and welcoming environment for candidates.

3. Strong verbal and written communication skills.

4. Technologically savvy, including proven knowledge of recruiting technologies (ATS) and proficiency in Microsoft Office (Word, Excel and PowerPoint).

6. Proven organization skills; can prioritize and multitask in a fluid, fast-paced environment.