Human Resources Coordinator

Viant Medical Inc.; Collegeville (PA); On-site; USD 45,000 - 60,000; Full time

Job summary

A leading medical device company is seeking an HR Coordinator to manage front office operations and provide administrative support to the HR and Leadership teams. This position requires a detail-oriented individual with excellent communication skills and proficiency in Microsoft Office. Join a team committed to integrity and innovation within the medical technology field.

Benefits

Medical, dental, and vision benefits effective on hire

Company-paid life insurance and disability benefits

Generous Paid time off and 11 paid Holidays

401k Plan with Company Match

Tuition Reimbursement

Voluntary Universal Life and Long-Term Care

Voluntary Legal Plan

Pet Insurance

Home Ownership Program

Qualifications

• 1-5 years' experience in a fast-paced environment with HR experience preferred.
• Demonstrated proficiency in Word, Excel, PowerPoint, Outlook.
• Must communicate effectively in English.

Responsibilities

• Coordinate day-to-day front office operations and administrative support.
• Oversee procurement of office supplies and maintain employee files.
• Assist with recruiting activities, including scheduling interviews.

Skills

Detail-oriented

Organized

Effective communication

Education

High school diploma or equivalency

Tools

Word

Excel

PowerPoint

Outlook

Job description

Posted Wednesday, June 25, 2025 at 4:00 AM

Company Introduction :

We’re a company of agile, customer-oriented individuals with a shared commitment to integrity, servant leadership, and teamwork. Our associates take pride and ownership in their work, and innovate to provide the highest quality, life-enhancing medical technology in the world. Together, We’re in It for Life.

Job Summary:

Reporting to the Sr. Human Resources Manager, the HR Coordinator provides coverage of the front office administrative operation and ensures excellent customer service to clients, visitors and staff. This position will also serve as administrative support to Human Resources and the Leadership team as appropriate, as well as leading and participating in special projects and other duties as directed.

Key Responsibilities:

• Coordinate day-to-day front office operations which includes reception, phones, mail, administrative support, projects, meeting coordination, etc.
• Provide administrative support including but not limited to preparing reports, coordinating meetings, collecting data, etc.
• Oversees the procurement of general office supplies
• Maintains employee and benefit files, new hire packets and benefit collateral
• Processes verifications of employment
• Assists associates with basic inquiries related to benefit programs and other HR related inquiries.
• Assists with security badges and administration of uniform program
• Assists HR team with coordination and scheduling of recruiting activities, including candidate interviews, job fairs, etc.
• Manages billing and vendor related questions
• Helps coordinate various associate events, activities, or projects
• Complies with all work rules including those pertaining to safety, health, and quality.
• Performs other duties as necessary.

Requirements:

• High school diploma or equivalency
• 1 -5 years' experience working within a fast-paced environment with some HR experience preferred.
• Demonstrated ability to use Word, Excel, PowerPoint, Outlook with proficiency; Advanced Excel skills preferred.
• Able to communicate effectively in English; demonstrated success with verbal and written business communications.
• This individual must have the ability to interface with customer, associates and management at various levels within the organization.
• Must be detail-oriented, organized and able to handle multiple projects simultaneously.
• Maintains a high level of professionalism, integrity and trust.
• Able to handle sensitive information and maintain confidentiality.
• Must be able to work under pressure to meet deadlines and changing priorities
• Medical, dental, and vision benefits-effective date of hire!
• Company-paid life insurance and disability benefits
• Generous Paid time off and 11 paid Holidays
• 401k Plan with Company Match
• Tuition Reimbursement
• Voluntary Universal Life and Long-Term Care
• Voluntary Legal Plan
• Pet Insurance
• Home Ownership Program

Viant is a global medical device design and manufacturing services provider that partners and innovates with customers to provide the highest quality, life enhancing medical devices. We do this through our depth and breadth of capabilities, end-to-end integration, technical expertise, and relentless focus on our customers and on operational excellence. With nearly 6,000 associates across 24 locations worldwide, we offer a unique combination of small-company service and attention with big-company resources. For more information, visit viantmedical.com or follow us on LinkedIn.

Viant provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. Viant complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.