Human Resources Coordinator

SPECTRAFORCE; Clayton (NC); On-site; USD 38,000 - 46,000; Full time

Job summary

SPECTRAFORCE is seeking an HR AskHR Coordinator for a 6-month onsite role in North Carolina. You will handle HR transactions, policies, and processes via multiple channels, providing live support and maintaining data integrity in ServiceNow.

You will interact with HR Business Partners and Centers of Excellence, resolve inquiries, and support system questions related to performance management. A strong customer-service mindset and professionalism are essential.

Qualifications

• 3+ years general HR experience preferred.
• 3+ years customer service experience preferred.
• High School diploma required; bachelor’s degree preferred.
• Onsite, 8:00am-5:00pm, 6 months with potential extension.

Responsibilities

• Respond to employee inquiries in a timely, professional manner.
• Provide HR services using policy manuals and knowledge base.
• Document inquiries in a case management system.
• Maintain confidentiality of sensitive data.
• Ensure 100% coverage during service center hours.

Skills

Customer service

HR background

Multitasking

Communication skills

Confidentiality

Problem solving

Active listening

Education

High School diploma

Bachelor’s degree preferred

Tools

SAP

Crystal Reports

ServiceNow

Outlook

Excel

Job description

Duration

6 Months (Possibility of extension depending upon business requirements and performance)

Schedule

Monday-Friday 8:00am-5:00pm - Onsite until training completed/flexibility will be discussed with Mgr. at later date

Manager Must Haves

• Ideal candidate will have some HR experience/HR background with a customer service understanding.
• This role monitors all the cases, chat and phones that come to the AskHR group for all of company – North America.
• Must be able to handle fast paced environment while maintaining outstanding customer service.

Job Description

• The Ask HR Coordinator will be responsible for providing excellent customer service support in the area of Human Resource transactions, policies and processes to all employees through multi channel support (i.e., phone, online, email, etc.).
• This role is within the Ask HR Service Center and provides service to employees, HR Business Partners, and other CoE’s within HR.
• This role provides a “live voice” to assist employees with questions concerning HR Services, including Benefits, Compensation, Fleet, Relocation, Payroll, Policies, Leaves, Career Development, Personal Information changes, and additional services as they are transitioned to Ask HR.
• This is an in office phone based position.

Job Role

• Respond to employee inquiries in a timely, professional and consistent manner.
• Ensure each customer interaction with a customer or HR colleague is a positive one by collaborating closely with others and providing expert knowledge to ensure the customer is delighted and has a positive experience.
• Use procedures, policy manuals, knowledge base and other reference materials to assist in answering employee inquiries and resolving issues.
• Maintain broad knowledge of Human Resources to effectively support employee questions with minimal escalations to HR Business Partners and/or Centers of Excellence.
• Execute HR services within HR, such as file maintenance, new hire paperwork, referral bonus, HR system administration, personal information updates, separations, etc.
• Provide support for HR system inquiries related to the performance management system, as well as additional systems that are transitioned to the Employee Service Center.
• Document all employee inquiries in a case management application and update solutions in the ServiceNow portal.
• Ensure that updates are clear, concise, and can be clearly understood by the employee population.
• Escalate employee inquiries when specific, in-depth functional knowledge or an exception is required Assist with activity reports, metrics, and statistical data related to frequently asked questions, call volume, response time, etc.
• Maintain confidentiality and privacy of any personal or sensitive data in all interactions Continuously learns and develops HR knowledge in order to resolve issues and provide sound answers to customers.
• Suggest methods to update, simplify and enhance processes, procedures and technologies Work on special assignments or projects as assigned As part of a team, ensures 100% coverage during service center hours (8:00 am - 5:00 pm).
• High School diploma required, bachelor's degree preferred
• 3+ years general Human Resources experience preferred,
• 3+ years customer service experience preferred, in a customer care or HR role receiving inbound service calls Strong Customer Service skills.
• Candidate must be customer-focused with a service oriented mindset and personal drive to ensure each customer experience and interaction is a positive one and delivers a high level of value, service and results.
• Empathetic, professional, courteous, and must have excellent listening skills
• Skilled at asking probing questions to ensure the employee's question is adequately answered Excellent interpersonal and communication skills.
• High degree of professionalism and maturity in working with customers, peers, and managers.
• Ability to multi-task in a fast-paced environment is required Microsoft applications proficiency especially 2010 Outlook, Word and Excel
• Basic SAP, Crystal Reports, and ServiceNow knowledge a plus
• Ability to work with a sense of urgency
• Exercise good judgement in highly sensitive situations and maintain highest level of confidentiality
• equal opportunity employment

At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws.