Human Resources Coordinator

The Chronicle Of Higher Education, Inc.; Cincinnati (OH); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Comprehensive insurance plans

Tuition remission for employees

Job summary

Xavier University’s Office of Human Resources is seeking a welcoming, dependable Human Resources Coordinator to manage front desk operations and a variety of administrative tasks. The role reports to the Executive Assistant of Human Resources and handles confidential information with discretion.

The ideal candidate will be well-organized, able to multitask, and work independently or with others. Experience with Workday and MS Office is preferred, along with strong communication and analytical

Qualifications

• High school diploma or equivalent required.
• Bachelor’s degree preferred.
• 3–5 years of relevant experience.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Previous experience with Workday is a plus.
• Excellent written, interpersonal, analytical, and administrative support skills.
• Basic project and process management skills.
• Ability to manage multiple priorities and responsibilities.
• Strong organizational and multitasking abilities.
• Professional approach and positive attitude.

Responsibilities

• Serves as the first point of contact for the Office of Human Resources.
• Greets and welcomes visitors in a courteous and professional manner.
• Responds to inquiries in person, by phone, or via the HR inbox, determining escalation needs.
• Maintain a clean, organized, and professional reception area.
• Understand basic HR functions and navigation of the Workday system.
• Assist with filing, data entry, copying, scanning, and document preparation.
• Maintain office supplies and organization of resources.
• Understand and interpret HR processes, practices, and policies.
• Receive, open, and distribute mail and packages to team members.
• Support the VP and CHRO and team with administrative tasks and special projects.
• Provide onboarding support for student employees in Workday and processing employment records.
• Assist with onboarding of new hires, including I-9 and paperwork collection.
• Assist with setup and support of departmental meetings and events.
• Perform other job-related duties as assigned.

Skills

Microsoft Office

Workday experience

Communication skills

Analytical skills

Organizational skills

Multitasking

Professional demeanor

Education

Bachelor’s degree preferred

Tools

Workday

Job description

Current Xavier University employees must apply to the internalcareer site by logging into Workday

Human Resources Coordinator

Xavier University’s Office of Human Resources is seeking awelcoming, dependable, and detail-oriented Human ResourcesCoordinator who can manage multiple responsibilities while making apositive first impression on everyone who enters or contacts theOffice of Human Resources. Reporting to the Executive Assistant ofHuman Resources, this role provides exceptional customer service,manages front desk operations, answers phone calls, and performs avariety of administrative tasks to support the office's dailyoperations, including various projects for the Vice President andChief Human Resources Officer and members of the Human Resourcesteam. This position handles confidential information and fieldsvarious inquiries received from constituents both on and offcampus.

The ideal candidate must be well-organized, excellent atmultitasking, and able to function both independently andcollaboratively with other members of the Office of Human Resourcesand constituents across campus. The individual will exercise a highlevel of confidentiality, attention to detail, and a dedication toexcellence in their work.

Main Responsibilities:

• Serves as the first point of contact for the Office of HumanResources.
• Greets and welcomes visitors in a courteous and professionalmanner.
• Responds to internal and external inquiries either in-person,by phone, or via the Human Resources office inbox, exercising soundjudgement in determining which inquiries can be resolvedindependently and which require escalation to the appropriate HRteam member.
• Maintain a clean, organized, and professional receptionarea.
• Understand basic HR functions and navigation of the Workdaysystem.
• Assist with filing, data entry, copying, scanning, and documentpreparation.
• Maintain office supplies, inventory, and organization of officeresources.
• Understand and interpret HR processes, practices, andpolicies.
• Receive, open, and distribute daily mail, packages, andcorrespondence to appropriate team members.
• Support the Vice President and Chief Human Resources Officerand members of the team with various administrative tasks andspecial projects.
• Provide administrative support for onboarding of studentemployees in Workday and processing of student employment records,ensuring accuracy and compliance with policies and procedures.
• Assist members of the HR team with onboarding of new hires,including I-9 completion and gathering of new hire paperwork.
• Assist with setup and support of departmental meetings andevents.
• Perform other job-related duties as assigned.

Qualifications:

• High school diploma or equivalent required.
• Bachelor’s degree preferred.
• 3 – 5 years of relevant experience.
• Proficiency in Microsoft Office (Word, Excel, and Outlook)
• Previous experience with Workday is a plus.
• Excellent written and interpersonal, analytical, andoffice/administrative support skills.
• Basic project and process management skills.
• Ability to manage multiple priorities andresponsibilities.
• Strong organizational and multitasking abilities.Professional approach and positive attitude.
• Embraces Xavier’s Jesuit Catholic identity and Ignatianvalues.
• Handles confidential information with professionalism,integrity, and discretion.

To ensure consideration, qualified/interested applicants mustsubmit a cover letter and resume on Xavier University's website.Review of applications will start on August 10, 2026, andwill be accepted until the position closes at the University’sdiscretion.

Candidates selected for the final stages of the interview processwill be asked to provide the names and contact information of threeprofessional references.

Xavier University is part of the 500-year-old Jesuit Catholictradition of academic excellence in the liberal arts. Guided by our mission and values , we welcome and supportmembers from diverse backgrounds and life experiences. Weunreservedly commit to open and free inquiry, deliberately seek outmultiple perspectives, and create a campus where everyone feels asense of belonging . Our campus is located in the vibrant andthriving city of Cincinnati , which has an array ofneighborhoods and activities to suit many interests.

Benefits - applies only to full-time positions:

Xavier University offers a wide array of complementary andaffordable benefit options to meet the financial, educational,health, and wellness needs of you and your family. Eligibilityvaries by position and employment class:

• Comprehensive insurance plans including medical, dental, visionand prescription coverage.
• Tax advantaged accounts including health savings accounts,flexible spending accounts, and dependent care account.
• Financial security via life and long-term disability insurance,accident and illness insurance, and retirement savings plans.
• Generous paid time off work options including vacation, sickleave and holidays.
• Tuition remission for employees and their eligibledependents.