Human Resources Coordinator & Front Desk Specialist

XU01 Xavier University; Cincinnati (OH); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Tuition remission for employees and/​e

Paid time off

Retirement savings plans

Job summary

Current Xavier University employees must apply to the internal career site by logging into Workday. The Human Resources Coordinator will manage front desk operations, answer inquiries, provide excellent customer service, and support onboarding and HR processes on campus in Cincinnati.

The role emphasizes confidentiality, organization, and teamwork across the Office of Human Resources, reporting to the Executive Assistant.

Qualifications

• High school diploma or equivalent required; Bachelor's degree preferred.
• 3–5 years of relevant administrative experience.
• Proficiency in Microsoft Office; familiarity with Workday is a plus.
• Strong organizational and multitasking abilities with confidentiality.

Responsibilities

• Serves as the first point of contact for the Office of Human Resources.
• Greets and welcomes visitors in a courteous and professional manner.
• Responds to internal and external inquiries in person, by phone, or via the HR inbox, escalating when needed.
• Maintain a clean, organized, and professional reception area.
• Understand basic HR functions and navigation of the Workday system.
• Assist with filing, data entry, copying, scanning, and document preparation.
• Maintain office supplies, inventory, and organization of office resources.
• Understand and interpret HR processes, practices, and policies.
• Receive, open, and distribute mail, packages, and correspondence to team members.
• Support the VP and CHRO and team with administrative tasks and special projects.
• Provide administrative support for onboarding of student employees in Workday and processing of student employment records, ensuring accuracy and compliance.
• Assist HR with onboarding of new hires, including I-9 completion and gathering of paperwork.
• Assist with setup and support of departmental meetings and events.

Skills

Microsoft Office

Workday

Customer service

Multitasking

Data entry

Organization

Communication

Education

Bachelor's degree preferred

High school diploma or equivalent

Tools

Workday

Microsoft Office

Job description

Current Xavier University employees must apply to the internal career site by logging into Workday. The Human Resources Coordinator will manage front desk operations, answer inquiries, provide excellent customer service, and support onboarding and HR processes on campus in Cincinnati.

The role emphasizes confidentiality, organization, and teamwork across the Office of Human Resources, reporting to the Executive Assistant.