Human Resources Coordinator

Swoon; Chicago (IL); Hybrid; USD 55,000 - 65,000; Full time

Job summary

An established industry player is seeking a Human Resources Coordinator to support HR operations and office administration. This role involves managing onboarding processes, ensuring compliance, and providing logistical support for a well-functioning office. The ideal candidate should thrive in a fast-paced environment, balancing people-centered tasks with operational responsibilities. With a focus on detail and communication, this position offers a dynamic opportunity to contribute to a collaborative team while enhancing employee experiences. Join a vibrant workplace that values your contributions and fosters professional growth.

Benefits

Medical, Dental, and Vision Insurance

Short Term & Long Term Disability Insurance

Life Insurance

401(k) Retirement Plan

Employee Assistance Program

Paid maternity leave

Paid paternity leave

Qualifications

• 2+ years in HR role supporting onboarding and employee lifecycle.
• Detail-oriented with strong communication and organizational skills.

Responsibilities

• Coordinate onboarding for contracted employees ensuring compliance.
• Manage office supply orders and coordinate company events.
• Respond to employee inquiries regarding HR policies and benefits.

Skills

Verbal and written communication

Interpersonal skills

Attention to detail

Organizational skills

HR principles and practices

Time management

Microsoft Office Suite proficiency

Education

Bachelor's degree in Human Resources or related field

Tools

HR Management Systems

Microsoft Office Suite

Job description

Join to apply for the Human Resources Coordinator role at Swoon

Join to apply for the Human Resources Coordinator role at Swoon

This range is provided by Swoon. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$55,000.00/yr - $65,000.00/yr

Direct message the job poster from Swoon

Senior Director, Human Resources & Talent

HUMAN RESOURCES COORDINATOR

Job Summary:

The Human Resources Coordinator plays a key role in supporting HR operations and general office administration across all business divisions. This role is responsible for managing onboarding processes for contracted employees across multiple clients, ensuring accuracy and compliance, while also providing administrative and logistical support to maintain a well-functioning office environment. The ideal candidate thrives in a fast-paced setting, is detail-oriented, and enjoys balancing people-centered tasks with operational responsibilities.

Key Responsibilities:

HR & Onboarding Responsibilities:

• Coordinate the full onboarding process for contracted employees, including distributing employment-related documents and ensuring completion and compliance with company and client requirements.
• Operate within client systems to upload completed documents and enter contractor information, ensuring data accuracy and maintaining confidentiality.
• Complete Forms I-9, verify documentation, and maintain accurate I-9 records.
• Assist with background checks and online investigation requests for new hires.
• Respond to employee inquiries related to benefits, time-off, onboarding, and HR policies.
• Support HR Manager with leave of absence and accommodation requests.
• Conduct audits of HR programs (e.g., benefits, onboarding) and participate in compliance checks.
• Assist with processing terminations and managing performance documentation.
• Help ensure payroll-related data is submitted accurately in applicable portals.
• Facilitate new hire training events and help onboard employees with company systems.

Administrative & Office Support Responsibilities:

• Manage office supply ordering (including snacks, catering, and general supplies) and maintain inventory, especially for the Chicago office.
• Coordinate logistics for company events, in-office training, and employee engagement activities.
• Welcome new hires on-site and ensure access to office systems and workspace.
• Prepare correspondence, documentation, and reports as needed.
• Provide general administrative support to ensure the office runs smoothly and professionally.

Required Skills and Abilities:

• Strong verbal and written communication skills.
• Excellent interpersonal and customer service abilities.
• High attention to detail and organizational skills.
• Solid understanding of HR principles, practices, and procedures.
• Ability to manage time effectively and prioritize in a fast-paced environment.
• Proficiency in Microsoft Office Suite and ability to learn new systems quickly.

Experience:

• Minimum of 2 years in an HR role, with direct experience supporting onboarding and employee lifecycle processes.

Physical Requirements & Work Schedule:

• Prolonged periods sitting at a desk and working on a computer.
• Ability to lift up to 30 lbs.
• In-office presence required Monday through Friday during initial onboarding period (length determined by experience); ongoing hybrid schedule of three days per week (Monday–Wednesday).

Direct employees of Swoon averaging 31+ hours weekly are eligible for:

• Medical, Dental, and Vision Insurance
• Short Term & Long Term Disability Insurance, Life Insurance, Critical Illness, and Accident Insurance
• Employer sponsored Employee Assistance Program offering free mental health resources, legal resources, and child/eldercare resources

Additionally, following completion of the first 6months, eligible to enroll in 401k Retirement plan during next open enrollment period, with Swoon matching employee contributions following the first year of employment.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Human Resources

• Industries

  Staffing and Recruiting

Referrals increase your chances of interviewing at Swoon by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Paid maternity leave

Paid paternity leave

Disability insurance

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