Human Resources Coordinator

Eastern University; Chesterbrook (PA); Presencial; USD 40.000 - 55.000; Tempo integral

Resumo da vaga

Eastern University is seeking a full-time on-site HR administrative coordinator reporting to the Chief Human Resources Officer. The role encompasses greeting and servicing clientele, providing administrative and office management support, coordinating with HR Business Partners on student employment, and onboarding employees with paperwork and payroll coordination.

The position requires managing various HR-related tasks, supporting events, maintaining employee records, and assisting with

Qualificações

• Bachelor’s degree and/or 1-3 years of office management experience.
• Proven administrative skills and experience with Word, Excel, PowerPoint.

Responsabilidades

• Provide administrative support for the HR department, including email management and visitor handling.
• Maintain the office environment and ensure supplies and equipment are available and functioning.
• Coordinate meetings and oversee new hire paperwork processing, including I-9 verification and reciprocal requests.
• Assist students with navigating job boards and applicant tracking systems and pre-employment documentation.
• Track new hire and annual review processes.
• Coordinate HR events and maintain employee records and files.
• Assist with updating HR forms and communication materials.

Conhecimentos

Administrative Skills

Word Processing

Excel

Customer Service

Communication

Confidentiality

Time Management

Multitasking

Formação

Bachelor's degree

Ferramentas

HRIS System

Descrição da vaga

Position Description

This position is a full time on-site position, reporting to theChief Human Resources Officer. This individual is responsible forgreeting and servicing clientele, providing administrative &office management support, coordinating with HR Business Partnerson student employment and HR sponsored events. Additionally,onboarding employees with the management of required paperwork,managing required payroll and credentials.

Position Responsibilities

1. Provides administrative support for the department includingbut not limited to managing HR Team email, incoming / outgoingmail, serving visitors, employees, and prospective employmentcandidates.
2. Serves as the office manager to maintain a clean and orderlyoffice environment and ensure that the department needs for officesupplies and equipment are supplied and in working order, such ascopier/printer, office equipment, and inventory tracking.Responsible for processing of invoices.
3. Serves as a point of contact and liaison with otherdepartments, individuals, and external institutions and agencies ona range of specified issues; arranges and coordinates meetings, andoversee new hire paperwork processing. Responsible for completionof all verification of employment forms and managing thecoordination of Reciprocal I9 Requests from other universities andour fully remote employees.
4. Assist students with navigating university job boards andapplicant tracking systems, interpreting basic eligibilityrequirements (including Federal Work-Study), and completingrequired pre-employment documentation (such as Form I-9 and taxforms).
5. Track and manage 90 Review of new hires and Annual reviewprocesses.
6. Assists with the coordination of special events with the HRteam for the following events: Annual Employee Christmas Event, andthe Annual Employee Appreciation Lunch as well as manage new hire,new addition to the family and condolence gifts.
7. Oversees and maintains employee records and databases, as wellas establishes and maintains employee files and records for theoffice.
8. Coordinates and assists with maintaining the online HR portals,MyEastern, fax lines, and PA Hire.
9. Assists with updating forms and other HR related documents orcommunication materials.
10. Administer and track the employment verification, PSLF forms,certifications or correspondences for all employees, formeremployees and volunteers.
11. Generates personnel files and coordinate a record retentionsystem for the HR files.
12. Maintain current knowledge and understanding of employment lawsand mandates.
13. Embodies values of caring and compassion, justice andintegrity, competence and affirmation.
14. Seeks to treat each member of the campus community withfairness, dignity and respect seeking a spirit of unity and harmonyas we join together to achieve our common mission.
15. Other duties as assigned.

Qualifications

• Required Bachelor’s degree and/or 1-3 years of previous officemanagement experience (in a Human Resources setting, ideally).Prior experience in an HRIS System a plus.
• Proven administrative skills and demonstrated computerexperience (Word, Excel, PowerPoint) are required.
• A strong sense of customer service and a proven ability tocommunicate effectively, both in written and oral form, to a broadconstituency is essential.
• Explicit understanding and ensuring the requirement ofconfidentiality and discretion is required.
• The willingness and ability to effectively manage time in amulti-tasked, fast-paced office is required.
• Ability to work additional hours as needed to complete requiredwork assignments.
• Ability to create, proofread and edit documents.
• Ability to establish and prioritize work assignments and usegood judgement and reasoning.
• It is essential that the incumbent exhibits an understanding ofand support for the evangelical Christian mission of theuniversity.