Human Resources Coordinator

Hot Topic; California; On-site; Full time

Job summary

A leading company is seeking an HR Coordinator who is proactive and organized to support its internal HR teams. This role involves maintaining compliance, handling HR correspondence, and leading onboarding processes. A passion for HR and a collaborative mindset are important for success.

Qualifications

• At least 1 year of experience in HR, or equivalent education in a HR related field preferred.
• Intermediate proficiency in Microsoft Excel, including formulas and data organization.

Responsibilities

• Audit and maintain E-Verify portal to ensure compliance.
• Support core HR operations including conducting background checks and processing employment verifications.
• Lead new hire orientation and manage HR mail processing.

Skills

Organizational skills

Collaboration

Microsoft Excel

Education

Education in HR related field

Job description

Description

We believe work should be meaningful and enjoyable. We’re a team of big thinkers, creative doers, and people-lovers who are passionate about building a workplace where everyone can thrive. We’re looking for an HR Coordinator who’s organized, proactive, and excited to help make work feel awesome for everyone. In this role, you'll partner collaboratively with our internal HQ and Store teams and provide support to our HR Admin and Talent teams.

Pay range

$20.00 - $25.00 an hour

Please note the pay range for this position starts as listed in the job posting, but other factors such as an individual’s education, location, meeting the minimum job requirements for the role, training and experience, will determine the final salary for potential new hires.

What You'll Do

• Audit and maintain our E-Verify portal to ensure compliance and active account status
• Support core HR operations, including conducting background checks and processing employment verifications
• Respond to unemployment claims and provide support during unemployment hearings
• Manage incoming employment verification mail and other HR-related correspondence, ensuring timely and accurate processing
• Sort and process all HR mail weekly, maintaining proper records and follow-up
• Perform general administrative duties as needed to support the broader HR team
• Utilize Excel for data entry, tracking, and reporting; must be proficient in formulas and demonstrate intermediate-level Excel skills
• Lead new hire orientation and other critical steps in our on-boarding process. This will include scheduling, booking rooms and securing attendance of all involved
• Handle email inquiries from internal team members and external contacts in a timely and professional manner
• Maintain our applicant tracking system Lever by posting/removing store-level jobs, adding/removing users and maintaining accurate access for our stores
• Coordinate the shipment of supplies to our store locations
• Support store teams on ad hoc projects and initiatives as needed
  
  

What You'll Need

• At least 1 year of experience in HR, or equivalent education in a HR related field preferred
• Intermediate proficiency in Microsoft Excel, including formulas and data organization
• Passion for the HR function and a desire to develop and grow within it
• Solid organizational skills and the ability to roll with the punches. The priorities in this role will shift from day to day and you'll be able to keep pace
• An interest in music and pop culture is nice to have
• Collaboration - it's your middle name