Human Resources Coordinator

Darlings Inc; Brewer (ME); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

ESOP

Top Workplace in Maine

Competitive pay

Paid time off (18 days)

Health & dental & vision benefits

401(k) with company match

Career growth opportunities

Strong team culture

Job summary

Darling’s Auto Group in Brewer, Maine is seeking a detail-oriented Human Resources Coordinator to support HR for 650+ employees across multiple locations. This on-site role emphasizes accurate records, payroll processing, and benefits inquiries.

The successful candidate will assist with benefits administration, maintain employee data, and provide responsive HR support in a fast-paced environment within a small HR team.

Qualifications

• Previous experience in Human Resources or HR support role preferred.

Responsibilities

• Coordinate new hire onboarding, including background checks and eligibility verification.

Skills

HR coordination

Organizational skills

Payroll processing

Benefits administration

Written and verbal communication

Confidential information handling

Microsoft Outlook

Microsoft Excel

Microsoft Word

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Job description

Human Resources Coordinator

Brewer, Maine | Full-Time | Monday-Friday | On-Site

Join our team at Darling’s Auto Group! We are seeking an organized, detail-oriented Human Resources Coordinator to join our HR department and provide support to more than 650 employees across multiple locations.

This is a fast-paced, hands-on position that requires strong administrative skills, the ability to manage competing priorities, and a high level of accuracy and accountability. The ideal candidate is proactive, resourceful, and comfortable taking ownership of their responsibilities while working collaboratively with a small HR team. Attention to detail, thorough follow-through, and a commitment to reviewing work for accuracy are essential to success in this role.

WHAT WE HAVE TO OFFER:

• Voted one of the Top Ten Best Places to Work in Maine for the 11th year in a row
• 100% Employee Owned (ESOP) – Our success is driven by our people, and rewards are shared by all
• Competitive compensation package
• Generous PTO – 18 paid days off in the first year, plus paid holidays
• Comprehensive benefits including health, dental, vision, life and disability insurance, and supplemental plans
• 401(k) savings and retirement plan with company match
• Training, resources, and opportunities for career growth and advancement
• Positive work culture built on integrity, professionalism, excellence, and teamwork

DUTIES / RESPONSIBILITIES:

• Coordinate new hire onboarding, including background checks, employment eligibility verification, and required documentation
• Maintain accurate employee records and process personnel changes within various systems
• Process weekly payroll, ensuring accuracy, completeness, and timeliness
• Serve as an initial point of contact for employee questions regarding benefits, enrollment, eligibility, and routine insurance inquiries
• Assist with benefits administration, including enrollments, qualifying life events, monthly billing reconciliations, and payments
• Crosstrain in key HR functions, including leave administration, disability claims, workers' compensation, and OSHA reporting, to provide support and departmental coverage as needed
• Provide general administrative support to the HR department as needed

REQUIREMENTS:

• Previous experience in Human Resources or an HR support role strongly preferred
• Strong organizational and time-management skills, with the ability to balance competing priorities and meet deadlines in a fast-paced environment
• Exceptional attention to detail, with the ability to accurately enter, verify, and maintain employee information while consistently reviewing work for errors and discrepancies
• Strong written and verbal communication skills, with the ability to independently draft clear, well-organized, and professional communications
• Strong proficiency in Microsoft Outlook, Excel, and Word, including email organization and retrieval, calendar management, spreadsheet navigation, and document formatting
• Ability to work independently, take initiative, and consistently follow through on assigned responsibilities
• Sound judgment and discretion when handling confidential information
• Basic understanding of employee benefits and general insurance terminology

DARLING'S was founded as a family-owned and operated business that has proudly served our communities throughout Maine for over 100 years. As a 100% employee-owned company, we are proud to offer our employees the opportunity to share in the success and future of our organization.

We are committed to providing an exceptional customer experience, and we know that starts with our most valuable resource – our employees. If you're looking for an opportunity to contribute to a collaborative HR team and grow your career, join us at DARLING'S AUTO GROUP!

EOE/MF

If you require an ADA accommodation to complete an application through our online system, you may call the Human Resources Department at 207-992-1740 or email [e-mail], and we can assist you with the application process.