Human Resources Classified Substitute Technician

Coachella Valley Unified School District; Thermal (CA); On-site; USD 55,000 - 70,000; Full time

Job summary

Coachella Valley Unified School District seeks a Human Resources Classified Substitute Technician to support payroll and substitute operations across the district. This role handles hiring, training, and system maintenance for substitutes and temporary staff in a fast-paced HR environment.

The ideal candidate is bi-literate in English and Spanish, with a HS diploma and clerical experience, and can work with minimal supervision.

Qualifications

• Knowledge of human resources principles and clerical procedures.
• Ability to prepare written correspondence in English and Spanish.
• Experience with payroll and substitute systems is a plus.

Responsibilities

• Assist in continual hiring of classified substitute personnel and temporary employees.
• Maintain and operate the district’s automated substitute calling system.
• Handle payroll/personnel functions for substitutes and temporary personnel.
• Train staff on the substitute system and verify substitute hours worked.
• Prepare reports on filled/unfilled jobs and substitute hours; submit to payroll.
• Update employee information, schedules, and calendar work year in the system.

Skills

HR knowledge

Spreadsheets

Bilingual English/Spanish

Education

High School Diploma or equivalent

Job description

Human Resources Classified Substitute Technician at Coachella Valley Unified School District

Application Deadline: 11/6/2026 4:30 PM Pacific

Date Posted: 10/29/2026

Contact: Diana Aguilar 7608481083

Number of Openings: 1

Salary: Pay Range: $4,950 - $6,302 Monthly

Additional Salary Info: $4,626- $5,890 Monthly Step 11 (A-F) Confidential Salary Schedule

Length of Work Year: 12 months / 8 hours

Employment Type: Full Time

About The Employer

Coachella Valley Unified School District covers more than 1,200 square miles of mostly rural desert terrain, serving the communities of Coachella, Thermal, Mecca, Oasis, Indio, and the Salton Sea. The district currently operates fifteen elementary schools, three middle schools, three comprehensive high schools, one continuation high school, and one adult school. Coachella Valley Unified School District has a growing reputation for innovative programs and outstanding staff. Coachella Valley Unified School District has a large Latino and English Learner population that has made tremendous improvements in student achievement in the past few years. We are proud of the accomplishments of our students, teachers, staff, parents and the community that has made that achievement possible. Our district faces some very tough challenges in educating the children of the Coachella Valley. We remain convinced that we can and will continue to improve our educational outcomes so that more of our students go on to college and become respected and respectful members of our diverse global society. Education is the ticket to the future and we are working diligently to make sure that we provide students with opportunities to excel and to prosper.

Job Summary

Under general direction, performs a variety of technical and specialized functions in the placement and payroll process or qualified substitute employees within the district; perform a wide variety of general office clerical tasks; and perform other related duties as required.

EXAMPLES OF DUTIES:

• Assists in the continual hiring of classified substitute personnel and temporary employees.
• Maintains and operates the district’s automated substitute calling system; responsible for all functions/responsibilities of the system.
• Responsible for all duties as required in the payroll/personnel functions of all substitutes and temporary personnel.
• Assists in training department and school site personnel with the use of the district’s substitute system and maintenance and verification of substitute hours worked.
• Reviews all department and school sites substitute reports to make corrections, adjustments and check for accuracy of work performed and submit to payroll department for processing.
• Updates personal employee information, job assignments/positions, working schedules, bell schedules changes and calendar work year tracts in the district’s automated substitute system.
• Prepares and distributes substitute handbooks as required; provides in-service training to all new personnel in relation to the district’s automated substitute calling system.
• Provides current substitutes with on-going assistance on as-needed basis.
• Assists department and sites management personnel with the selection and assignment of substitutes and temporary personnel.
• Maintains appropriate records concerning employee absences and follow up to determine continued need for substitutes and temporary personnel.
• Prepares reports of filled and unfilled jobs, vacancies, temporary services, and other reports.
• Process classified substitute unemployment claims.
• Monitors and maintains the classified substitute pool of employees in compliance with Tuberculosis test requirements.
• Performs other related duties as required.

Requirements / Qualifications

EXAMPLES OF DUTIES:

• Assists in the continual hiring of classified substitute personnel and temporary employees.
• Maintains and operates the District’s automated substitute calling system; responsible for all functions/responsibilities of the system.
• Responsible for all duties as required in the payroll/personnel functions of all substitutes and temporary personnel.
• Assists in training department and school site personnel with the use of the District’s substitute system and maintenance and verification of substitute hours worked.
• Reviews all department and school sites substitute reports to make corrections, adjustments and check for accuracy of work performed and submit to payroll department for processing.
• Updates personal employee information, job assignments/positions, working schedules, bell schedules changes and calendar work year tracts in the District’s automated substitute system.
• Prepares and distributes substitute handbooks as required; provides in-service training to all new personnel in relation to the District’s automated substitute calling system.
• Provides current substitutes with on-going assistance on as-needed basis.
• Assists department and sites management personnel with the selection and assignment of substitutes and temporary personnel.
• Maintains appropriate records concerning employee absences and follow up to determine continued need for substitutes and temporary personnel.
• Prepares reports of filled and unfilled jobs, vacancies, temporary services, and other reports.
• Process classified substitute unemployment claims.
• Monitors and maintains the classified substitute pool of employees in compliance with Tuberculosis (TB) test requirements.
• Performs other related duties as required.

**SEE JOB DESCRIPTION FOR COMPLETE REQUIREMENTS/QUALIFICATIONS**

CVUSD is seeking a motivated candidate to work in a fast passed Human Resources environment. Ideal candidate must be able to work with minimal supervision and be a self starter.

**Training & Education Required:**
a. High School Diploma or equivalent
b. One (1) year of clerical experience, preferably in a school district setting
c. Bi-literate in English and Spanish

**Licenses, Certifications and Testing Required:**
a. Valid California Driver License
b. Valid Minimum Liability Car Insurance
c. Fingerprint/criminal justice clearance
d. Tuberculosis clearance

**SKILLS, KNOWLEDGE AND/OR ABILITIES REQUIRED:**
Knowledge of basic human resources principles; pertinent computer software applications, including spreadsheets; preparation of reports. Compose all levels of written correspondence independently, accurately and with correct use of English grammar, spelling and punctuation; communicate effectively in oral and written forms in both English and Spanish; assume responsibility and exercise good judgment; understand and follow oral and written directions; establish and maintain cooperative working relationships with others; understand and apply complex policies, rules, and procedures; maintain confidentiality of privileged information; operate a computer using word processing and spreadsheet software; exercise tact and diplomacy when in dealing with sensitive and confidential information; maintain consistent, punctual and regular attendance.

**BLANK/INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED**

• Letter of Introduction
• Letter(s) of Recommendation (Three (3) letters from current or previous supervisors, signed and dated within the last twelve (12) months )
• Proof of HS Graduation ((Proof of High School Graduation/GED or Higher))
• Resume

Comments and Other Information

NON-DISCRIMINATION STATEMENT (Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972 section 504 of the Rehabilitation Act of 1973) The Coachella Valley Unified School District is committed to equal opportunity for all individuals in education and in employment and does not discriminate on the basis of actual or perceived ancestry, age, color, ethnicity, disability, gender, gender expression, gender identity, immigration status, marital status, national origin, parental status, pregnancy status, race, religion, sex, sexual orientation, or association with a person or group with one or more of these actual or perceived characteristics. The district assures that a lack of English language skills will not be a barrier to admission or participation in District Programs. Complaints of unlawful discrimination are investigated through the Uniform Complaint Policy and Procedures. Complaints alleging noncompliance with this policy of nondiscrimination should be directed to the Civil Rights and Title IX & Compliance Officer Michael Tittnich at [phone]. The district’s 504 Coordinator is Julissa Hernandez, Director of Student Support Services and can be reached at [phone]. ? Complete District policies on non-discrimination and sexual harassment are available through the Human Resources Department office or online at?Gamut Policy (BP 1312.3, AR1312.3, BP 4030, BP 0410, BP 4319.11, BP 5145.3, BP 5131.2, BP 5145.3, AR 5145.3 ) The Human Resources Services Staff is committed to providing quality services to all employees, applicants, and members of the public.

Links Related To This Job

• Coachella Valley Unified - Map-Location
• Coachella Valley Unified School District - website
• The Desert Sun - Local Newspaper
• View Other Job Desc. / Ess. Elem.

CalPERS Links

• CalPERS Retirement Benefits