District Employees ONLY Administrative Specialist - West Shores High School

Coachella Valley Unified School District; Thermal (CA); On-site; USD 53,000 - 82,000; Full time

Job summary

Coachella Valley Unified School District is seeking an Administrative Specialist at West Shores High School for an internal candidate only position.

Under general supervision, the role involves complex clerical duties, budget support, and confidential records management. The selected candidate must be a current district employee, capable of handling a variety of administrative tasks with discretion and accuracy.

Qualifications

• High school diploma or equivalent.
• Three years of clerical and one year of secretarial experience.
• Typing speed of 45 words per minute or better.
• Bilingual English/Spanish preferred.
• Ability to follow oral and written directions.
• Maintain confidentiality and provide good public relations.

Responsibilities

• Perform complex and difficult clerical and typing tasks.
• Compose and type correspondence, reports, bulletins, and memoranda from instructions or notes.
• Organize information, manuals, schedules and audits, and prepare contracts with documentation.
• Review documents for accuracy and conformance to procedures.
• Assist site administrators with budget preparation and expenditure for the site.
• Prepare and maintain a variety of files, records and reports; maintain budget records and purchase orders.
• Maintain confidential files and staff timecards; assist with attendance systems.
• Schedule appointments and meetings, take minutes, and notify participants.
• Provide information to district personnel and the public reflecting district policies and procedures.
• Operate office machines and maintain inventory of supplies.
• Maintain good public relations with students, parents, staff and community.

Skills

Computers & software

Typing 45 wpm

Arithmetic skills

Clerical procedures

Bilingual English/Spanish

Oral & written directions

Education

High school diploma or equivalent

3 years clerical, 1-year secretarial experience

Job description

District Employees ONLY Administrative Specialist - West Shores High School at Coachella Valley Unified School District

IN-HOUSE VACANCY - INTERNAL CANDIDATES ONLY

This position is only available to current employees of this school district. Applications submitted by job seekers not currently employed by the school district will not be considered.

Application Deadline

11/6/2026 4:30 PM Pacific

Date Posted

10/29/2026

Contact

Diana Aguilar
7608481083

Number of Openings

1

Salary

Pay Range
$4,742 - $7,362 Monthly

Add'l Salary Info
Classified Salary Schedule: $4,742 - $7,362 Monthly (Step 37 A-J)

Length of Work Year

11 months/ 8 hours

Employment Type

Full Time

Location

West Shores High School

About The Employer

Coachella Valley Unified School District covers more than 1,200 square miles of mostly rural desert terrain, serving the communities of Coachella, Thermal, Mecca, Oasis, Indio, and the Salton Sea. The district currently operates fifteen elementary schools, three middle schools, three comprehensive high schools, one continuation high school, and one adult school. Coachella Valley Unified School District has a growing reputation for innovative programs and outstanding staff. Coachella Valley Unified School District has a large Latino and English Learner population that has made tremendous improvements in student achievement in the past few years. We are proud of the accomplishments of our students, teachers, staff, parents and the community that has made that achievement possible. Our district faces some very tough challenges in educating the children of the Coachella Valley. We remain convinced that we can and will continue to improve our educational outcomes so that more of our students go on to college and become respected and respectful members of our diverse global society. Education is the ticket to the future and we are working diligently to make sure that we provide students with opportunities to excel and to prosper.

Job Summary

General Description of Position Goals Under general supervision performs complex and difficult secretarial and clerical duties; often involving independent judgment. Essential Job Duties: 1. Performs a variety of complex and difficult clerical and typing work related to the function to which assigned. 2. Compose and type correspondence, reports, bulletins, and memoranda independently or from brief verbal instructions or notes. 3. Independently assembles, interprets and organizes information and financial manuals, schedules and audits; generates and submits contracts with supporting documentation. 4. Reviews documents for accuracy, completeness, and conformance to established procedures. 5. Assist site administrators and other appropriate site staff in the preparation and expenditure of site budget for the purpose of providing information and support. 6. Prepares and/or maintains a variety of files, records and reports. 7. Maintains budget records, purchase orders/requisitions, and payment authorizations for a department or school. 8. Maintains files and records (e.g. personnel files, confidential files, staff attendance and timecard reconciliation, site budget, site inventory, key control, etc.) for the purpose of ensuring accuracy and availability of required information. 9. Assist with absence attendance system for staff and substitutes. 10. Provides information, schedules appointments, meetings and/or conferences; notifies participants and keeps records, takes and transcribes minutes. 11. Maintains good public relations with students, parents, staff and community. 12. Provides information to district personnel and the public which accurately reflects district policies and administrative regulations and procedures. 13. Orders, maintains inventory, and distributes supplies and equipment. 14. Operate office machines and equipment. 15. Maintains confidentiality of all sensitive communications and of student and staff personnel matters.

Requirements / Qualifications

Skills, Knowledge and/or Abilities Required: Knowledge of computers and related software. To type at a speed of 45 words per minute or better from clear copy. Make arithmetical calculations quickly and accurately. Perform assigned technical/clerical procedures. To be courteous, neat and clean at all times. To be tactful, use good judgment, exhibit integrity and resourcefulness. To be dependable, industrious and in good physical condition. To understand and follow oral and written directions. To establish and maintain cooperative working relationships with others. Bilingual English/Spanish preferred Education and Experience Required: Education: High school diploma or equivalent. Experience: Three years of clerical and one-year secretarial experience.

Comments and Other Information

NON-DISCRIMINATION STATEMENT (Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972 section 504 of the Rehabilitation Act of 1973) The Coachella Valley Unified School District is committed to equal opportunity for all individuals in education and in employment and does not discriminate on the basis of actual or perceived ancestry, age, color, ethnicity, disability, gender, gender expression, gender identity, immigration status, marital status, national origin, parental status, pregnancy status, race, religion, sex, sexual orientation, or association with a person or group with one or more of these actual or perceived characteristics. The district assures that a lack of English language skills will not be a barrier to admission or participation in District Programs. Complaints of unlawful discrimination are investigated through the Uniform Complaint Policy and Procedures. Complaints alleging noncompliance with this policy of nondiscrimination should be directed to the Civil Rights and Title IX & Compliance Officer Michael Tittnich at [phone]. The district’s 504 Coordinator is Julissa Hernandez, Director of Student Support Services and can be reached at [phone]. ? Complete District policies on non-discrimination and sexual harassment are available through the Human Resources Department office or online at?Gamut Policy (BP 1312.3, AR1312.3, BP 4030, BP 0410, BP 4319.11, BP 5145.3, BP 5131.2, BP 5145.3, AR 5145.3 ) The Human Resources Services Staff is committed to providing quality services to all employees, applicants, and members of the public.

Links Related To This Job

• Coachella Valley Unified - Map-Location
• Coachella Valley Unified School District - website
• The Desert Sun - Local Newspaper
• View Other Job Desc. / Ess. Elem.

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