Human Resources - Assistant Program Manager - ACSD - Apply 6/15/2026 - 9/30/2026

Alabaster City Schools; Alabaster (AL); On-site; USD 48,000 - 72,000; Full time

Job summary

Alabaster City Schools is seeking an HR Assistant Program Manager to support employment services and HR operations. This role involves maintaining personnel records, coordinating interviews, managing certifications, and assisting with E-Verify and policy compliance.

The position requires strong communication, analytical and reporting skills, with experience in HR software and Google Suite. Candidates should be ready to work in a collaborative, confidential environment within the school district.

Qualifications

• Bachelor’s or Master’s degree in HR, public administration, management, or education preferred.
• Minimum four years of secretarial experience; degree preferred.
• Experience in personnel/human resources is preferred.
• Ability to establish effective working relationships with employees.
• Ability to analyze information and write clear, logical reports.
• Familiarity with NexGen, Current Job Posting Software, eFMLA, Frontline, Google Suite.

Responsibilities

• Assist in day-to-day HR operations, ensuring efficient service and a collaborative team environment.
• Post vacancies as required by state law and Board policy.
• Create and maintain personnel files and certification records.
• Coordinate pre-employment interviews and E-Verify processes.
• Assist with annual evaluations and salary changes as needed.
• Maintain confidentiality of Board of Education information.

Skills

Communication

Analytical skills

Report writing

Team coordination

Confidentiality

Education

Bachelor's degree

Master's degree

Administrative experience

Tools

NexGen

Current Job Posting Software

eFMLA

Frontline

Google Suite

Desktop software

Job description

MULTIPLE POSITIONS

ALABASTER CITY SCHOOLS

JOB DESCRIPTION

JOB TITLE: HUMAN RESOURCES ASSISTANT PROGRAM MANAGER

RESPONSIBLE TO: Chief Human Resources Officer

QUALIFICATIONS:

1. Bachelor’s Degree preferred, Master’s Degree preferred in related field (human resources, public administration, management, business administration, educational administration) and a minimum of six years secretarial experience.
2. Minimum of four years secretarial experience with Degree
3. Experience in personnel/human resources preferred.
4. Ability to establish and maintain effective working relationships with employees.
5. Ability to analyze information.
6. Ability to write clear, accurate, and logical reports.
7. Knowledge of and capability to operate and utilize NexGen, Current Job Posting Software, eFMLA, and Frontline, Google Suite, and customer software at the desktop level.
8. Such alternatives to the above as the Board may find acceptable.

JOB GOAL: To assist in the delivery of all employment services functions.

PERFORMANCE RESPONSIBILITIES:

1. Assist in the day-to-day operations of the human resource department as assigned, ensuring delivery of services in an efficient, caring and timely manner. Assist in the operation of a team environment within the division.
2. Posts vacancies as required by state law and Board of Education policy;
3. Creates and maintains personnel files;
4. Creates and maintains Highly Qualified Teacher requests and records;
5. Maintains and renews Alabama Professional Educator Certificates and Substitute Teacher Certificates;
6. Maintains record of licenses of support staff;
7. Monitors upgrades to Alabama Professional Educator Certificate or completion of higher degree and prepares salary change for payroll;
8. Coordinates system-wide services and activities such as health screening, flu shot clinic,
9. United Way, Election of Sick Leave Bank Committee;
10. Processes requests for prior experience and sick leave transfers;
11. Processes employee leave requests (Sick Leave Bank, Catastrophic Leave, Leave of Absence, etc. Creates and maintains job postings, vacancies;
12. Schedule interviews
13. Assist with E-Verify, collection of new employee paperwork;
14. Knowledgeable of FLSA, FLMA laws
15. Orders and disseminates federal and state law posters.
16. Assist external contact provider with the substitute teacher process.
17. Assist with the review of employee qualifications in meeting criteria to be highly qualified.
18. Review and rate applications using Search Soft Solutions.
19. Assist with processing routine forms, including supplementary contracts, transfer requests, background check reports, and others.
20. Assist principals and other administrators in selecting certificated and support personnel as requested.
21. Assist with the coordination of pre-employment interviews for new professional employees.
22. Assist with the orientation of new teachers and support personnel.
23. Serve as resource person to employees and managers of human resource related issues.
24. Assist, as assigned, with special projects that may be related to the review of existing programs or the development of new programs.
25. Compile information and prepare reports as requested.
26. Participate in professional development and SDE training.
27. Be regular and punctual in attendance.
28. Maintain confidentiality of Board of Education business.
29. Perform other duties that might be reasonably assigned.

TERMS OF EMPLOYMENT: Annual Contract.

Salary and work year to be established by the Board. Exempt employee.

EVALUATION: Performance of this job will be evaluated in accordance with provisions of the Board's

policy on Administrative Personnel.