Human Resources - Assistant Program Manager - ACSD - Apply 6/15/2026 - 9/11/2026

Alabaster City Schools; Alabaster (AL); On-site; USD 45,000 - 60,000; Full time

Job summary

Alabaster City Schools is seeking a Human Resources Assistant Program Manager to assist in managing employment services functions. This role involves assisting in daily HR operations, maintaining personnel files, and ensuring compliance with state law.

The ideal candidate should have a Bachelor's Degree and at least six years of secretarial experience, with strong skills in relationship building, analysis, and reporting.

Qualifications

• Bachelor’s Degree preferred, with at least six years secretarial experience.
• Minimum of four years secretarial experience with Degree.
• Experience in personnel/human resources preferred.

Responsibilities

• Assist in the day-to-day operations of the human resource department.
• Post vacancies per state law and Board policy.
• Create and maintain personnel files.
• Coordinate system-wide services like health screenings.

Skills

Ability to establish and maintain effective working relationships with employees

Ability to analyze information

Ability to write clear, accurate, and logical reports

Knowledge of NexGen and other software

Education

Bachelor’s Degree preferred

Master’s Degree preferred in related field

Tools

NexGen

Google Suite

Search Soft Solutions

Job description

MULTIPLE POSITIONS

ALABASTER CITY SCHOOLS

JOB DESCRIPTION

JOB TITLE

HUMAN RESOURCES ASSISTANT PROGRAM MANAGER

RESPONSIBLE TO

Chief Human Resources Officer

QUALIFICATIONS

1. Bachelor’s Degree preferred, Master’s Degree preferred in related field (human resources, public administration, management, business administration, educational administration) and a minimum of six years secretarial experience.
2. Minimum of four years secretarial experience with Degree
3. Experience in personnel/human resources preferred.
4. Ability to establish and maintain effective working relationships with employees.
5. Ability to analyze information.
6. Ability to write clear, accurate, and logical reports.
7. Knowledge of and capability to operate and utilize NexGen, Current Job Posting Software, eFMLA, and Frontline, Google Suite, and customer software at the desktop level.
8. Such alternatives to the above as the Board may find acceptable.

JOB GOAL

To assist in the delivery of all employment services functions.

PERFORMANCE RESPONSIBILITIES

1. Assist in the day-to-day operations of the human resource department as assigned, ensuring delivery of services in an efficient, caring and timely manner. Assist in the operation of a team environment within the division.
2. Posts vacancies as required by state law and Board of Education policy;
3. Creates and maintains personnel files;
4. Creates and maintains Highly Qualified Teacher requests and records;
5. Maintains and renews Alabama Professional Educator Certificates and Substitute Teacher Certificates;
6. Maintains record of licenses of support staff;
7. Monitors upgrades to Alabama Professional Educator Certificate or completion of higher degree and prepares salary change for payroll;
8. Coordinates system-wide services and activities such as health screening, flu shot clinic,
9. United Way, Election of Sick Leave Bank Committee;
10. Processes requests for prior experience and sick leave transfers;
11. Processes employee leave requests (Sick Leave Bank, Catastrophic Leave, Leave of Absence, etc. Creates and maintains job postings, vacancies;
12. Schedule interviews
13. Assist with E-Verify, collection of new employee paperwork;
14. Knowledgeable of FLSA, FLMA laws
15. Orders and disseminates federal and state law posters.
16. Assist external contact provider with the substitute teacher process.
17. Assist with the review of employee qualifications in meeting criteria to be highly qualified.
18. Review and rate applications using Search Soft Solutions.
19. Assist with processing routine forms, including supplementary contracts, transfer requests, background check reports, and others.
20. Assist principals and other administrators in selecting certificated and support personnel as requested.
21. Assist with the coordination of pre-employment interviews for new professional employees.
22. Assist with the orientation of new teachers and support personnel.
23. Serve as resource person to employees and managers of human resource related issues.
24. Assist, as assigned, with special projects that may be related to the review of existing programs or the development of new programs.
25. Compile information and prepare reports as requested.
26. Participate in professional development and SDE training.
27. Be regular and punctual in attendance.
28. Maintain confidentiality of Board of Education business.
29. Perform other duties that might be reasonably assigned.

TERMS OF EMPLOYMENT

Annual Contract. Salary and work year to be established by the Board. Exempt employee.

EVALUATION

Performance of this job will be evaluated in accordance with provisions of the Board's policy on Administrative Personnel.