Human Resources - Assistant Program Manager - ACSD - Apply 6/15/2026 - 9/30/2026

Alabaster City Schools; Alabama; On-site; USD 48,000 - 64,000; Full time

Job summary

Alabaster City Schools is seeking an HR Assistant Program Manager to assist the Chief Human Resources Officer with employment services. The role supports day-to-day HR operations, posts vacancies, maintains personnel files, tracks licenses and certificates, and coordinates health screenings and related activities.

The candidate should have strong secretarial experience, HR exposure, and excellent report-writing and relationship-building skills.

Qualifications

• Bachelor’s Degree preferred, Master’s Degree preferred in related field and minimum of six years secretarial experience.
• Minimum of four years secretarial experience with Degree.
• Experience in personnel/human resources preferred.
• Ability to establish and maintain effective working relationships with employees.
• Ability to analyze information.
• Ability to write clear, accurate, and logical reports.

Responsibilities

• Assist in the day-to-day operations of the human resource department and support a team environment.
• Posts vacancies as required by state law and Board of Education policy;
• Creates and maintains personnel files;
• Maintains and renews educator certificates and substitute certificates;
• Monitors licenses and supports payroll changes;
• Coordinate system-wide services and activities such as health screening and community programs;
• Assist with pre-employment interviews and orientation of new staff;
• Serve as resource person to employees and managers on HR issues;
• Maintain confidentiality of Board business;
• Perform other duties as assigned.

Skills

Secretarial experience

Analytical thinking

Report writing

Interpersonal skills

Time management

Education

Bachelor’s Degree preferred

Master’s Degree preferred

Tools

NexGen

Current Job Posting Software

eFMLA

Frontline

Google Suite

Job description

MULTIPLE POSITIONS

ALABASTER CITY SCHOOLS

JOB DESCRIPTION

JOB TITLE: HUMAN RESOURCES ASSISTANT PROGRAM MANAGER

RESPONSIBLE TO: Chief Human Resources Officer

QUALIFICATIONS:

1. Bachelor’s Degree preferred, Master’s Degree preferred in related field (human resources, public administration, management, business administration, educational administration) and a minimum of six years secretarial experience.
2. Minimum of four years secretarial experience with Degree
3. Experience in personnel/human resources preferred.
4. Ability to establish and maintain effective working relationships with employees.
5. Ability to analyze information.
6. Ability to write clear, accurate, and logical reports.
7. Knowledge of and capability to operate and utilize NexGen, Current Job Posting Software, eFMLA, and Frontline, Google Suite, and customer software at the desktop level.
8. Such alternatives to the above as the Board may find acceptable.

JOB GOAL: To assist in the delivery of all employment services functions.

PERFORMANCE RESPONSIBILITIES:

1. Assist in the day-to-day operations of the human resource department as assigned, ensuring delivery of services in an efficient, caring and timely manner. Assist in the operation of a team environment within the division.
2. Posts vacancies as required by state law and Board of Education policy;
3. Creates and maintains personnel files;
4. Creates and maintains Highly Qualified Teacher requests and records;
5. Maintains and renews Alabama Professional Educator Certificates and Substitute Teacher Certificates;
6. Maintains record of licenses of support staff;
7. Monitors upgrades to Alabama Professional Educator Certificate or completion of higher degree and prepares salary change for payroll;
8. Coordinates system-wide services and activities such as health screening, flu shot clinic,
9. United Way, Election of Sick Leave Bank Committee;
10. Processes requests for prior experience and sick leave transfers;
11. Processes employee leave requests (Sick Leave Bank, Catastrophic Leave, Leave of Absence, etc. Creates and maintains job postings, vacancies;
12. Schedule interviews
13. Assist with E-Verify, collection of new employee paperwork;
14. Knowledgeable of FLSA, FLMA laws
15. Orders and disseminates federal and state law posters.
16. Assist external contact provider with the substitute teacher process.
17. Assist with the review of employee qualifications in meeting criteria to be highly qualified.
18. Review and rate applications using Search Soft Solutions.
19. Assist with processing routine forms, including supplementary contracts, transfer requests, background check reports, and others.
20. Assist principals and other administrators in selecting certificated and support personnel as requested.
21. Assist with the coordination of pre-employment interviews for new professional employees.
22. Assist with the orientation of new teachers and support personnel.
23. Serve as resource person to employees and managers of human resource related issues.
24. Assist, as assigned, with special projects that may be related to the review of existing programs or the development of new programs.
25. Compile information and prepare reports as requested.
26. Participate in professional development and SDE training.
27. Be regular and punctual in attendance.
28. Maintain confidentiality of Board of Education business.
29. Perform other duties that might be reasonably assigned.

TERMS OF EMPLOYMENT: Annual Contract.

Salary and work year to be established by the Board. Exempt employee.

EVALUATION: Performance of this job will be evaluated in accordance with provisions of the Board's

policy on Administrative Personnel.