Central Office Administrative Assistant - ACSD - Apply 6/15/2026 - 9/30/2026

Alabaster City Schools; Alabaster (AL); On-site; USD 30,000 - 42,000; Full time

Job summary

Alabaster City Schools is seeking a Central Office Administrative Assistant to provide essential clerical support in the district's central offices in Alabaster, Alabama. The role includes data entry, filing, correspondence, and coordinating with Coordinators and the Superintendent's staff.

Responsibilities include operating telephone lines, greeting visitors, preparing purchase orders, maintaining confidential records, and performing additional office duties as assigned to ensure smooth daily

Qualifications

• High School Diploma or equivalent; Bachelor's degree preferred.
• Proficient in computer software and data entry.
• Experience with filing and record-keeping.
• Experience with business equipment.
• Experience with SETS preferred.
• Effective telephone skills.

Responsibilities

• Operate telephone for incoming, outgoing, and interoffice calls.
• Meet and assist visitors in a helpful, courteous, and professional manner.
• Assist with the preparation of purchase orders as assigned.
• Maintain the confidentiality of school information and sensitive personnel data.
• Provide clerical support for department staff as requested.
• Type letters of transmittal and enter data from drafts.

Skills

Computer software proficiency

Telephone skills

Clerical duties

Education

High School Diploma or equivalent

Bachelor’s degree preferred

Tools

SETS

Job description

Multiple Positions

ALABASTER CITY SCHOOLS

JOB DESCRIPTION

JOB TITLE: Central Office Administrative Assistant

QUALIFICATIONS:

• High School Diploma or equivalent. Bachelor’s degree preferred
• Demonstrated proficiency in use of computer software
• Experience in filing and record-keeping
• Competence in the use of business equipment
• Experience with SETS preferred
• Effective telephone skills
• Such alternatives to the above qualifications as the Board of Education may find appropriate and acceptable

REPORTS TO: Coordinator

JOB GOALS: To assist in the administration and efficient operation of the offices of the Alabaster City Schools Board of Education.

ESSENTIAL FUNCTIONS:

• Expected work day: Eight hours.
• Regular and punctual attendance required.
• Operate telephone for incoming, outgoing, and interoffice call.
• Meet and assist visitors in a helpful, courteous, and professional manner.
• Assist with the preparation of purchase orders as assigned.
• Maintain the confidentiality of any school system related information and sensitive employee information.
• Perform duties in a manner that promotes good public relations.
• Provide clerical support for department staff as requested.
• Provide clerical assistance to Coordinators as directed by Superintendent.
• Possess skills necessary to perform tasks assigned.
• Use copy machine and other business equipment.
• File – alphabetic, subject, numeric, and geographic as assigned.
• Compile and type statistical and written reports as requested.
• Compose and type letters of transmittal and routine letters of transmittal and routine letters of inquiry, requests, and information as requested.
• Type from straight copy/rough draft and enter data.
• Meet and assist visitors in a helpful, courteous, and professional manner.
• Maintain equipment and assist with inventory as requested.
• Maintain proper and professional relationship with other employees.
• Follow Board policies.
• Possess visual acuity.
• Possess physical capability to stand, bend, and lift up to 25 pounds.
• Possess physical and emotional ability and dexterity as needed to perform required work in a fast-paced, high intensive work environment.
• Use computer-based software.
• Assist in responding to requests from parents and Principals.
• Any reasonable office related tasks assigned by supervisors.

TERMS OF EMPLOYMENT: 12-months/240 days. NON-EXEMPT POSITION.

EVALUATION: Performance will be evaluated in accordance with the support personnel evaluation system and Board policy.

SALARY: Salary placement based on current salary schedule.