Human Resources Assistant; Advanced

State of Wisconsin; Madison (WI); Hybrid; USD 33.000 - 48.000; Vollzeit

Benefits dieser Stelle

Vacation time

Health insurance

Pension plan

457 retirement plan

Well Wisconsin program

Employee Assistance Program

Zusammenfassung

The State of Wisconsin, Department of Administration, Region 2, is seeking two Human Resources Assistant hires at entry or advanced level for the DOC Central Office in Madison. Responsibilities include talent acquisition support, data entry, background checks, and stakeholder liaison.

These roles offer meaningful government service, strong benefits, and the potential for flexible remote work up to three days per week based on needs.

Qualifikationen

• Entering information into a database or system.
• Interpreting policies and procedures for customers and staff.
• Providing administrative support such as filing and drafting correspondence.

Aufgaben

• Perform recruitment-related tasks, monitor postings, and respond to inquiries.
• Conduct background checks for employment purposes.
• Enter and audit data, and use HRIS/ATS for personnel records.

Kenntnisse

Data entry

Interpreting information

Administrative support

Recruitment tasks

Background checks

HRIS/ATS usage

Tools

HRIS/ATS

Jobbeschreibung

Introduction

Join an organization that strives to exceed customer expectations by delivering efficient, high-quality state government services. The Department of Administration (DOA) provides direct services to state agency customers and designs and leads initiatives to make government more innovative and cost-effective. Working at DOA offers you the opportunity to make an impact on the quality of life in Wisconsin.

Diversity, Equity, Inclusion, and Belonging are core values at DOA that guide how we build our teams, develop our leaders, and create a culture that empowers everyone to be their authentic selves. We believe that when employees are respected and valued for who they are and are accountable for demonstrating that respect to others; it drives greater engagement and collaboration, ignites creativity and innovation, and fosters connection between teams and those we serve.

The Bureau of Human Resources, Region 2 is currently recruiting to fill 2 Human Resources Assistant vacancy at the entry or Advanced level. This position will be located at the Department of Corrections (DOC), Central Office, 3099 E. Washington Ave., Madison, WI. Region 2 provides HR services to the DOC.

Note: This announcement may be used to fill future vacancies.

Position Summary

These positions are a part of a dedicated teams responsible for general talent acquisition tasks including certification processes and procedures, appointment processes including data entry, and processing criminal background checks. Position will assists in general administrative duties of the Bureau and contact liaison for internal and external stakeholders

Salary Information

The starting pay is between $24.00 and $28.41 per hour for the entry level and between $27.00 and $35.00 per hour for the Advanced level, plus excellent benefits. Pay upon appointment may vary and will be in accordance with language in the Compensation Plan, Statutes, and Administrative Code. The pay schedule/range is 81-05 for the entry level and 81-04 for the Advanced level. A 12-month probationary period is required.

In addition to meaningful and rewarding work, we offer a competitive benefits package featuring:

• Substantial leave time including at least 3.5 weeks of vacation to start, 9 paid holidays, and ample accrued sick time that rolls over each year.
• Insurance: Excellent and affordable health, dental, vision, and life insurance.
• An exceptional pension plan including a lifetime retirement payment.
• An optional tax-advantaged 457 retirement savings plan.
• The Well Wisconsin Program helps participants set health and well-being goals, track progress, stay motivated, and earn incentives.
• Our Employee Assistance Program offers employees and their immediate family a variety of tools, resources, and professional consultation services to support their health, goals, and overall well-being.
• DOA is a qualifying employer for the Public Service Loan Forgiveness program.

Job Details

Applicants must be legally entitled to work in the United States (i.e., a citizen or national of the U.S., a lawful permanent resident, an alien authorized to work in the U.S. without sponsorship) at the time of application. Region 2 will conduct criminal background checks on applicants prior to selection to determine whether the circumstances of any conviction may be related to the job being filled.

This position has the flexibility of remote work for up to 3 days based on business needs.

Qualifications

The qualifications listed below will be evaluated in the first step of the selection process and must be clearly described in the letter of qualification and resume:

Minimally Qualified Applicants Will Have Experience

• Entering information into a database
• Interpreting information (policies, procedures, etc.) and communicating information to customers, employees, etc.
• Providing administrative support, such as creating/maintaining files, drafting correspondence, etc.

In addition to the above, well-qualified applicants will have experience:

• Performing recruitment tasks such as monitoring job postings, responding to applicant questions, etc.
• Conducting background checks for employment purposes
• Reviewing and auditing data entry and documents
• Utilizing a human resources information system (HRIS) or applicant tracking system to enter applicant and/or employee information

The State of Wisconsin is proud Equal Opportunity and Affimative Action employer. We are committed to equal employment opportunities to all applicants from all backgrounds. We consider qualified applicants regardless of criminal histories and provide reasonable accommodations to those with disabilities.

The State of Wisconsin offers a special program for qualified veterans with a 30% or greater service-connected disability. If you are a qualified veteran, please visit the Veterans Employment page for consideration of the Veterans Non-Competitive Appointment program.

Questions can be directed to Adriana Sierra, Human Resources Specialist - Senior, at [e-mail].

Deadline to Apply

Online applications and materials must be submitted by 11:59pm on November 9, 2026.

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