Human Resources Assistant

Security Lock Distributors; Westwood (MA); On-site; USD 55,000 - 68,000; Full time

Job summary

Security Lock Distributors in Westwood, MA is seeking an in-office Human Resources Assistant to support recruiting, onboarding, payroll, and employee records management. You will coordinate trainings, assist with audits, and ensure timely HR communications.

The role requires strong organizational skills and the ability to handle confidential information, with opportunities to assist in events and postings across platforms.

Qualifications

• Associate’s degree or related field and/or 2+ years of related experience.
• Strong verbal and written communication skills.
• Ability to maintain confidential information at all times.
• Excellent organizational and time management skills.
• Detail-oriented with ability to multitask and balance multiple tasks.
• Experience with payroll systems and HR information systems (HRIS).
• Proficiency with Word, Excel, and PowerPoint.

Responsibilities

• Create and maintain complete employee files and related documentation.
• Maintain current paper and electronic employee records.
• Assist with timekeeping and payroll functions including timecard changes and PTO tracking.
• Serve as point of contact for routine HR inquiries.
• Schedule interviews, trainings, and meetings for the HR team.
• Maintain tracking for company-wide trainings and assist with audits.
• Plan and execute benefits Open Enrollment and employee recognition events.
• Support performance review seasons and job postings on boards and social media.
• Prepare onboarding materials and assist with new hire orientation.
• Input data into payroll system and keep employee records up-to-date.
• Coordinate with Marketing to maintain Careers pages.
• Assist with Order Entry when time permits and maintain confidentiality.

Skills

Verbal communication

Written communication

Organizational skills

Time management

Multitasking

Confidentiality

Attention to detail

Adaptability

Education

Associate's degree or related field

Tools

Word

Excel

PowerPoint

Payroll systems (Paychex/ADP)

HRIS

Job description

Job Description:

The Human Resources Assistant will support the HR department with administrative tasks and processes. This role assists with recruiting, onboarding, employee records management, compliance, employee support, and event coordination. The HR Assistant helps ensure that the department operates smoothly and efficiently.

Reports to:

Human Resources Manager

Employment Type:

Full-time; This role is fully in-office at SECLOCK’s Westwood, MA location

Responsibilities:

• Create and maintain complete and accurate employee files, as well as human resources and operations related files, records, and documentation (i.e. I-9 Binder)
• Maintain current paper and electronic employee files
• Assist with timekeeping and payroll functions including timecard changes, PTO requests/tracking, and running reports
• Serve as point of contact for routine employee and HR inquiries
• Schedule interviews, trainings, and other meetings as requested by the HR team
• Maintain up-to-date tracking system for all company-wide trainings
• Assist with internal audits by running reports and gathering required information as directed by the HR team
• Assists with the planning and execution of special events such as benefits Open Enrollment, company-wide meetings and trainings, employee recognition events, and holiday parties
• Assist with Mid-Year and Annual Performance Review seasons as needed
• Assist with posting job vacancies on job boards and social media
• Review resumes submitted through Indeed and the SECLOCK website to determine qualified candidates and schedule interviews with candidates as requested by HR team
• Prepare onboarding materials, ensure completion of new hire documentation, and assist with new hire orientation
• Complete internal and external company-wide mailings pertaining to HR initiatives
• Input data into payroll system throughout the year to ensure electronic employee files are up-to-date with current address, pay rate, deductions, and tax information
• Coordinate with the Marketing department to maintain SECLOCK’s Careers pages on the company website and social media
• Assist with Order Entry responsibilities as time permits
• Maintains confidentiality of employee information at all times

Qualifications:

• Minimum of an Associate’s degree in a related field and/or 2+ years of related experience
• Excellent verbal and written communication skills
• Ability to maintain confidential information at all times
• Excellent organizational and time management skills
• Detail-oriented and able to multitask
• Ability to handle a large volume of work, as well as balance different tasks throughout the day
• Ability to adapt and respond quickly to changing priorities
• Proficient with Word, Excel, and PowerPoint
• Experience with, or the ability to quickly learn, payroll systems (either Paychex or ADP), HRIS, and similar computer applications