Human Resources Assistant

State of West Virginia; West Union (WV); On-site; USD 32,000 - 46,000; Full time

Job summary

The State of West Virginia is seeking a detail-oriented HR Records Clerk to maintain personnel files, payroll logs, and assist the HR Manager with recruitment and onboarding tasks. You will review payroll daily, prepare hire packets, support orientation, and ensure compliance with federal and state laws.

May require working a security post as needed. Applicants should have a high school diploma and at least two years of clerical experience, including one year in HR/payroll related work.

Qualifications

• High school diploma is required.
• Two years of clerical experience, one year in HR/payroll or related fields.

Responsibilities

• Maintain personnel records/files for employees and payroll logs.
• Assist HR Manager with hiring, onboarding, and CSI tests for new applicants.
• Prepare new employee hire packets and assist in orientation.
• Ensure compliance with federal and state laws; may work a security post.

Education

High school diploma

Job description

Nature of Work

Under close supervision, this position will be responsible for maintaining various personnel records/files for employees, maintain several logs for the agency and perform various tasks to assist the Human Resources Manager to maintain a full staff. This position will maintain accurate payroll records and review payroll on a daily basis. Assist applicants on the hiring process with DOP and administer CSI tests for all new applicants. Prepare all new employee hire packets and assist in new employee orientation. Maintain human resource records to ensure data and records are kept in a manner that is accurate and readily accessible. Ensures work is done in compliance with relevant federal and state laws. Performs other duties as assigned. May be required to work a security post.

• In accordance with SPB 3088 effective 10/7/23, $5000 will be added to the minimum starting rate of pay for all classifications within a Critical Vacancy Pay Supplemental Facility. Critical Vacancy Pay Facilities: Huttonsville Correctional Center and Jail, Mount Olive Correctional Complex and Jail, Western Regional Jail and Corrections Facility, Northern Correctional Facility (including Ohio County Correctional Center), Northern Regional Jail and Correctional Facility, Chick Buckbee Juvenile Center, Vicki Douglas Juvenile Center, Potomac Highlands Regional Jail and Correctional Facility, and Eastern Regional Jail and Corrections Facility (including Martinsburg Correctional Center) (SPB 3088).
• Employees in this classification shall receive an annual base building pay differential each fiscal year of $250 after completing one year of service.
• If an employee is hired into a Critical Vacancy Pay Facility (CVPF) and leaves the facility, the additional pay differential of $5,000 shall be removed from their salary, unless transferring to another CVPF.

Minimum Qualifications

Training: High school diploma or the equivalent.

Experience: Two (2) years of full-time or part-time equivalent paid clerical experience, one (1) year of which must have been in a support or paraprofessional role in human resources, payroll, bookkeeping or accounting.

Substitution: Candidates may substitute education for the required experience at the rate of one (1) year of experience for each thirty (30) semester hours of education.

Note: A valid driver's license may be required.

State employment offers a variety of benefits.