Human Resources Assistant

West Virginia; West Union (WV); On-site; USD 32,000 - 42,000; Full time

Job summary

West Virginia State agency is seeking an entry-level human resources assistant under close supervision to maintain personnel records and several logs for the agency, while assisting the HR Manager to maintain a full staff and daily payroll review.

You will assist applicants on the hiring process, administer CSI tests, prepare new employee hire packets, and help in new employee orientation. You may also work a security post and must comply with applicable laws.

Qualifications

• Training: High school diploma or the equivalent.
• Two years of full-time or part-time equivalent paid clerical experience, one year in HR/payroll/support roles.
• Substitution: one year of experience per 30 semester hours of education.
• Note: A valid driver's license may be required.

Responsibilities

• Maintain personnel records/files and keep logs for the agency.
• Review payroll daily and assist HR Manager to maintain full staff.
• Assist applicants in the hiring process with DOP and administer CSI tests for new applicants.
• Prepare new employee hire packets and assist in orientation.
• Ensure data integrity and compliance with federal/state laws.
• May be required to work a security post.

Skills

Clerical experience

Payroll review

Hiring process assistance

Testing administration

Education

High school diploma or equivalent

Job description

Under close supervision, this position will be responsible for maintaining various personnel records/files for employees, maintain several logs for the agency and perform various tasks to assist the Human Resources Manager to maintain a full staff. This position will maintain accurate payroll records and review payroll on a daily basis. Assist applicants on the hiring process with DOP and administer CSI tests for all new applicants. Prepare all new employee hire packets and assist in new employee orientation. Maintain human resource records to ensure data and records are kept in a manner that is accurate and readily accessible. Ensures work is done in compliance with relevant federal and state laws. Performs other duties as assigned. May be required to work a security post.

Special Hiring Rate effective October 7, 2023:

• In accordance with SPB 3088 effective 10/7/23, $5000 will be added to the minimum starting rate of pay for all classifications within a Critical Vacancy Pay Supplemental Facility. Critical Vacancy Pay Facilities: Huttonsville Correctional Center and Jail, Mount Olive Correctional Complex and Jail, Western Regional Jail and Corrections Facility, Northern Correctional Facility (including Ohio County Correctional Center), Northern Regional Jail and Correctional Facility, Chick Buckbee Juvenile Center, Vicki Douglas Juvenile Center, Potomac Highlands Regional Jail and Correctional Facility, and Eastern Regional Jail and Corrections Facility (including Martinsburg Correctional Center) (SPB 3088).
• Employees in this classification shall receive an annual base building pay differential each fiscal year of $250 after completing one year of service.
• If an employee is hired into a Critical Vacancy Pay Facility (CVPF) and leaves the facility, the additional pay differential of $5,000 shall be removed from their salary, unless transferring to another CVPF.

Training: High school diploma or the equivalent.

Experience: Two (2) years of full-time or part-time equivalent paid clerical experience, one (1) year of which must have been in a support or paraprofessional role in human resources, payroll, bookkeeping or accounting.

Substitution: Candidates may substitute education for the required experience at the rate of one (1) year of experience for each thirty (30) semester hours of education.

Note: A valid driver's license may be required.