Human Resources Assistant

Council on Alcoholism and Drug Abuse; Santa Barbara (CA); On-site; USD 32,000 - 36,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Vision insurance

Dental insurance

Job summary

The Council on Alcoholism and Drug Abuse (CADA) is seeking a Human Resources Assistant to join our team in downtown Santa Barbara. The HR Assistant supports the HR Manager in recruitment, onboarding, off-boarding, benefits administration, documentation, and compliance, with occasional travel to other agency locations in Santa Barbara County.

This non-exempt, full-time position offers medical/vision/dental benefits, vacation, sick, and holiday pay, with hours Monday–Friday 8:30am–5:00pm.

Qualifications

• AA/AS or equivalent experience required.
• Human Resources certification preferred.
• 1 year of Administrative experience required.
• 1 year of Customer Service experience required.
• 1 year of Human Resources experience required.
• Proficiency in Microsoft Office Suite, Adobe Sign, SharePoint, and video conferencing required.
• Experience with HRIS Systems preferred.
• Ability to maintain confidentiality and manage sensitive information required, as evidenced through past work experience.
• Strong written and verbal communication skills required as evidenced in the interview and writing sample.
• Experience working in a non-profit environment preferred.

Responsibilities

• Support the HR Manager in day-to-day HR operations, including recruitment, onboarding, off-boarding, and employee documentation.
• Coordinate full-cycle recruiting: maintain the applicant tracking system, post jobs, screen candidates, schedule interviews, and prepare recruitment reports.
• Maintain personnel files, HRIS records, job descriptions, organizational charts, and other HR documentation.
• Process timecards and provide training and support to managers and employees on timekeeping procedures.
• Administer benefits tasks, including eligibility review, enrollments, open enrollment support, and responding to employee benefit inquiries.
• Track employee licenses, certifications, evaluations, DMV Pull Notice data, and complete verifications, forms, and audit documentation.
• Assist with employee relations and compliance matters such as leaves, accommodations, workers' compensation, unemployment claims, and special HR projects.

Skills

Strong written and verbal comm.

Ability to maintain confidentiality

Customer service experience

Education

AA/AS or equivalent experience

Human Resources certification preferred

Tools

Microsoft Office Suite

Adobe Sign

SharePoint

Video conferencing tools

Job description

Benefits:

• Health insurance
• Paid time off
• Vision insurance
• Dental insurance

The Council on Alcoholism and Drug Abuse (CADA) is seeking a Human Resources Assistant to join our team in downtown Santa Barbara.

The HR Assistant supports the HR Manager in all areas of Human Resources and plays a critical role in recruitment, onboarding, off-boarding, benefits administration, documentation, and compliance. This position includes occasional travel to other agency locations throughout Santa Barbara County.

This is a great opportunity to work in a nonprofit that serves youth, families, and adults dealing with substance use and co-occurring mental health conditions, where you will gain valuable experience while making a meaningful impact!

Qualifications:

• AA/AS or equivalent experience required.
• Human Resources certification preferred.
• 1 year of Administrative experience required.
• 1 year of Customer Service experience required.
• 1 year of Human Resources experience required.
• Proficiency in Microsoft Office Suite, Adobe Sign, SharePoint, and video conferencing required.
• Experience with HRIS Systems preferred.
• Ability to maintain confidentiality and manage sensitive information required, as evidenced through past work experience.
• Strong written and verbal communication skills required as evidenced in the interview and writing sample.
• Experience working in a non-profit environment preferred.

Responsibilities:

• Support the HR Manager in day-to-day HR operations, including recruitment, onboarding, off-boarding, and employee documentation.
• Coordinate full-cycle recruiting: maintain the applicant tracking system, post jobs, screen candidates, schedule interviews, and prepare recruitment reports.
• Maintain personnel files, HRIS records, job descriptions, organizational charts, and other HR documentation.
• Process timecards and provide training and support to managers and employees on timekeeping procedures.
• Administer benefits tasks, including eligibility review, enrollments, open enrollment support, and responding to employee benefit inquiries.
• Track employee licenses, certifications, evaluations, DMV Pull Notice data, and complete verifications, forms, and audit documentation.
• Assist with employee relations and compliance matters such as leaves, accommodations, workers' compensation, unemployment claims, and special HR projects.

This is a non-exempt, full-time position that includes medical/vision/dental benefits, vacation, sick, and holiday pay. Monday-Friday 8:30am-5:00pm.

Salary range: $23-$26, dependent on qualifications and experience

In compliance with the California Department of Health Care Services, staff require an up-to-date Tuberculosis test during the duration of employment.

If you need assistance to accommodate a disability, you may request an accommodation at any time. Please contact HR via email at [e-mail] or via phone at [phone] with any questions.