ADMINISTRATIVE AIDE

santacruzcountyca.gov; Santa Cruz (CA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Annual leave

Holidays

Retirement plan

Job summary

County of Santa Cruz is seeking an Administrative Aide to support the Health Services Agency, Psychiatry Division. Under general supervision, you will conduct routine administrative studies and analyses, make recommendations on systems and procedures, and coordinate less complex projects.

The position requires college coursework or clerical experience, with the ability to prepare clear reports and work with data processing applications. Join a team dedicated to public service and equity.

Qualifications

• Knowledge of office procedures and practices.
• Ability to investigate and analyze basic administrative problems.
• Prepare and present clear oral and written reports.
• Understand and apply laws, rules and policies.
• Experience with data collection and basic statistical measures.

Responsibilities

• Conduct routine administrative studies and analyses and make recommendations on systems and procedures.
• Coordinate and monitor less complex projects and tasks.
• Input, access, analyze and print data using word processing and data processing tools.
• Maintain cooperative relationships and provide clear reports to supervisors.

Skills

Office procedures

Data analysis

Problem solving

Project coordination

Report writing

Education

College coursework

Tools

Word processing

Data processing software

Job description

Human Resources Department, 701 Ocean Street, Suite 510, Santa Cruz, CA 95060

EQUAL OPPORTUNITY EMPLOYER

INVITES YOU TO APPLY FOR:

THE JOB: Under general supervision, conduct routine administrative studies and analyses and make recommendations on systems and procedures, organization or budgets; coordinate and monitor less complex projects; and perform other work as required. The current vacancy is in the Health Services Agency, Psychiatry Division. The ideal candidate will have strong technical abilities and problem-solving skills.The list established will be used to fill the current vacancy and it may also be used to fill future full-time, part-time, substitute, and temporary (extra-help) vacancies during the life of the eligible list.

THE REQUIREMENTS: Any combination of training and experience that would provide the required knowledge and abilities is qualifying. A typical way to obtain this knowledge and abilities would be:

Completion of college level coursework related to the knowledge and abilities listed below.

OR

Two years of responsible clerical experience at the Journey level or higher.

OR

An equivalent combination of education and experience.

ADMINISTRATIVE AIDE

Open and PromotionalJob # 26-UR1-01

Closing Date: Friday, November 6, 2026

County of Santa Cruz

County Equity Statement

Equity in action in Santa Cruz County is a transformative process that embraces individuals of every status, providing unwavering support, dignity, and compassion.

Through this commitment, the County ensures intentional opportunities and access, fostering an environment where everyone can thrive and belong.

Knowledge: Working knowledge of office procedures and practices. Some knowledge of work organization and simplification; the principles and techniques of procedures and systems analysis; the principles of administration and management; basic budgetary accounting practices may be required for certain positions; application of statistical methods to research may be required for certain positions; and the principles and methods of data processing business applications.

Ability to: Investigate and analyze basic administrative, operational, programmatic or other problems;collect, organize, interpret and analyze data; use independent judgment to identify and analyze problems and recommend and implement solutions; coordinate and monitor less complex projects; establish and maintain cooperative relationships with others; prepare and present clear and concise oral and written reports; understand, interpret, explain and apply laws, rules and policies; apply and interpret basic statistical measures may be required for certain positions; and operate word processing equipment or computers to input, access, analyze and print a variety of data may be required for certain positions.

THE EXAMINATION: Your application and supplemental questionnaire will be reviewed to determine if you have met the education, experience, training and/or licensing requirements as stated in the job announcement. If you meet these criteria and are one of the best qualified, you may be required to compete in any combination of written, oral and/or performance examinations or a competitive evaluation of training and experience as described on your application and supplemental questionnaire. You must pass all components of the examination to be placed on the eligible list. The examination may be eliminated if there are ten or fewer qualified applicants. If the eligible list is established without the administration of the announced examination, the life of the eligible list will be six months, and your overall score will be based upon an evaluation of your application and supplemental questionnaire. If during those six months it is necessary to administer another examination for this job class, you will be invited to take the examination to remain on the eligible list.

The supplemental questions are designed specifically for this recruitment. Applications received without the required supplemental information will be screened out of the selection process. Employment experience referred to in your response must also be included in the Employment History section of the application.NOTE: Please answer the question(s) below as completely and thoroughly as possible, as your answer(s) may be used to assess your qualifications for movement to the next step in the recruitment process.1. Describe your college level coursework and/or clerical experience as it relates to the knowledge and abilities of the Administrative Aide position.2. Please provide an example of your experience collecting, compiling and organizing data, including adding text and images to a report. Discuss the computer skills and programs you used to create and layout the report.3. Describe your experience providing customer service in a fast-paced office setting where there were multiple priorities and deadlines.

EMPLOYEE BENEFITS:ANNUAL LEAVE - 22 days first year, increasing to 37 days after 15 years of service. Available for vacation and/or sick leave.HOLIDAYS - 14 paid holidays per year.BEREAVEMENT LEAVE - 3 days paid in California, 5 days paid out-of-state.MEDICAL PLAN - The County contracts with CalPERS for a variety of medical plans. For most plans, County contributions pay a majority of the premiums for employees and eligible dependents.DENTAL PLAN - County pays for employee and eligible dependent coverage.VISION PLAN - County pays for employee coverage. Employee may purchase eligible dependent coverage.RETIREMENT - Pension formula 2% at age 60 or 2% at age 62 as determined based on provisions of the CA Public Employees’ Pension Reform Act of 2013(PEPRA). Pension benefit determined by final average compensation of three years. County participates in Social Security.LIFE INSURANCE - County paid $20,000 term policy. Employee may purchase additional life insurance.DISABILITY INSURANCE - Employees in the General Representation Unit participate in the State Disability Insurance (SDI) program. This program is funded 100% by employee payroll deductions.DEPENDENT-CARE PLAN - Employees who make contributions for child or dependent care may elect to have their contributions made utilizing pre-tax dollars.H-CARE PLAN - Employees who pay a County medical premium may elect this pre-tax program.HEALTH CARE FLEXIBLE SPENDING ALLOWANCE (HCFSA) - Employees may elect this pre-tax program to cover qualifying health care expenses.DEFERRED COMPENSATION - A deferred compensation plan is available to employees.

Note: Provisions of this bulletin do not constitute an expressed or implied contract.

County of Santa Cruz

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• ADMINISTRATIVE AIDE
• Open and PromotionalJob # 26-UR1-01