Human Resources Assistant

City of Saint Paul; Saint Paul (MN); Hybrid; USD 38,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Retirement contributions

Paid vacation and sick time

Job summary

The City of Saint Paul is seeking a Human Resources Assistant to perform clerical, administrative, and technical work supporting payroll functions. The role includes auditing payroll packets, updating HRIS records, and maintaining payroll communications.

Hybrid Schedule: 3 days in office at City Hall Annex. Open to applicants who meet the two-year experience requirement in HR-related tasks. Background check will be conducted as part of pre-employment screening.

Qualifications

• Two years of experience performing duties such as data entry, writing correspondence, or supporting human resources functions.
• Experience maintaining employee files and processing personnel actions.

Responsibilities

• Audit payroll packets for accuracy.
• Enter/update new hire/rehire and other employee information in HRIS systems.
• Scan personnel paperwork to appropriate folders in the Document Management Software system.
• Maintain central payroll and new hire email boxes.
• Complete employment verifications.
• Assist in updating Payroll SOP manual.
• Provide payroll reports to departments across the City.
• Review and distribute office mail daily.
• Support payroll staff on other payroll functions as needed.

Skills

Data entry

Payroll processing

HRIS systems

Document management

Administrative support

Education

High school diploma or equivalent

Tools

HRIS systems

Document Management Software

Payroll software

Job description

Join Us!

Saint Paul's Human Resources (HR) Office is hiring a Human Resources Assistant to perform clerical, administrative, and technical work supporting payroll functions.

Here is what you can expect to do:

• Audit Payroll packets for accuracy.
• Enter/Update new hire/rehire and other employee information in multiple HRIS systems.
• Scan personnel paperwork to appropriate folders in the Document Management Software system.
• Maintain central payroll and new hire email boxes.
• Complete employment verifications.
• Assist in updating Payroll SOP manual.
• Provide payroll reports to departments across the City.
• Review and distribute office mail daily.
• Support payroll staff on other payroll functions as needed.
• For more information and essential functions, see our job description.

Information Specific to this Position:

• 25 W 4th St, Suite 300 - City Hall Annex
• Hybrid schedule, 3 days a week in office
• Flexible Schedule, typical hours 8:00-4:30

Our Benefits:

• We offer competitive wages, and a variety of excellent benefits, including health insurance, retirement contributions and paid vacation and sick time.

Equity, Inclusion and Belonging:

The City of Saint Paul is dedicated to dismantling systemic racial, cultural, and economic barriers that prevent people from fully enjoying and participating in our community and ensuring fairness in opportunities and outcomes for all individuals. At the City of Saint Paul, we want our workforce to reflect the diverse city that we serve. Our leaders are guided by an unapologetic equity agenda, which promotes the belief that true equity is building a city that works for all of us. We encourage you to apply as we are most interested in finding the best candidate for this job.

Two years of experience performing duties such as data entry, writing correspondence, or supporting human resources functions such as maintaining employee files, entering data into HRIS systems and processing personnel actions.

Assessment:

Qualifications Rating

The Qualifications Rating is an assessment of your completed application and answers to the Supplemental Questionnaire. Be as specific and detailed as possible in completing your application and any attachments. You must submit your completed application, supplemental questionnaire and any attachments by the application deadline.

GENERAL INFORMATION:

Open Job Posting: This posting is open to anyone who meets the position requirements.

Eligible Lists Created from Open Job Posting:

You must receive a score of 75% or higher to pass the assessment and be considered for the position. Non-promotion eligible lists typically are pass/fail and promotion eligible lists are typically ranked. If the open eligible list created contains a veteran, one open list will exist. When there are no veterans remaining on the eligible list (i.e. hired, withdrawn) from an open list that also contains promotional candidates, two lists will be created: one open list and one promotion list. If two lists exist, the promotion list must be exhausted before the open list is considered.

Final Selection Process:

Those who pass will be placed on an eligible list for approximately six months and all will be notified of their status. A Hiring Manager will consider those applicants eligible for hire. You will be notified if you are invited to participate in the final selection process which may include an interview, job simulation, work sample submission, or other evaluation method.

Pre-Employment Screening:

This position will require a background check which may include criminal history and employment history as a condition of employment.

Human Resources Contact Information:

Diane Turnbull at 651-266-6506

Email: [e-mail]

The City of Saint Paul encourages individuals to apply for positions regardless of criminal history.

Veteran’s Preference:

If you are a veteran and would like to receive Veteran’s preference in accordance with MN Statute 197.455, you must submit a photocopy of your DD214 preferably at time of application. Click here for more information.

Equal Employment Opportunity Statement:

The City of Saint Paul is an equal opportunity/affirmative action employer. Veterans, women, persons of color, members of the LGBTQIA+ community, and individuals with disabilities are strongly encouraged to apply.