Human Resources Assistant

Whitsons Culinary Group; Berkeley (IL); On-site; USD 42,000 - 52,000; Full time

Job summary

Whitsons Culinary Group seeks an HR Assistant to provide day‑to‑day administrative and operational support to the Human Resources Department, serving as the primary coordinator for recruiting and onboarding activities.

The role ensures a seamless candidate and new hire experience, partnering with hiring managers and Corporate HR to support an efficient employee lifecycle and compliance with policies and regulations. This is a full-time on-site position.

Qualifications

• 2–4 years HR or administrative experience preferred.
• Experience supporting recruiting and onboarding activities preferred.
• Experience with HRIS and ATS preferred.

Responsibilities

• Coordinate recruiting activities for openings, including resume screening, interview scheduling, candidate communication, and tracking recruitment progress.
• Partner with hiring managers to prepare offer letters and coordinate pre-employment requirements through ATS.
• Coordinate new hire onboarding activities and maintain accurate employee records.
• Provide administrative support across HR operations and compliance documentation.

Skills

Organizational skills

Communication skills

Customer service

Multitasking

Confidentiality

Spanish fluency

Education

Associate’s degree in human resources

Related degree or experience considered

Tools

HRIS

Applicant Tracking System (ATS)

Microsoft Office

Electronic personnel file management

Job description

The HR Assistant provides day-to-day administrative and operational support to the Human Resources Department while serving as the primary coordinator for recruiting and onboarding activities. This position ensures a seamless candidate and new hire experience through effective coordination of recruitment, onboarding, HR administration, and compliance processes. The HR Assistant partners closely with hiring managers and Corporate HR to support an efficient and compliant employee lifecycle.

About the Role

The HR Assistant provides day-to-day administrative and operational support to the Human Resources Department while serving as the primary coordinator for recruiting and onboarding activities.

Responsibilities

-Recruiting & Talent Acquisition Coordination

• Coordinate recruiting activities for assigned openings, including resume screening, interview scheduling, candidate communication, and tracking recruitment progress.
• Partner with hiring managers to support timely candidate movement, prepare offer letters, and coordinate pre-employment requirements through the ATS system.
• Support recruiting initiatives including job fairs, hiring events, school partnerships, and community outreach activities while maintaining accurate applicant tracking records.

-Onboarding & HR Administration

• Coordinate new hire onboarding activities, ensuring completion of required documentation, coordinating background screenings, and pre-employment processes.
• Maintain accurate employee records and HR systems while supporting compliance with company policies and employment regulations.
• Provide day-to-day administrative support to the HR team, including reporting, documentation, and employee lifecycle activities.

-Labor Relations & Compliance Support

• Provide administrative support for union and non-union employee processes, including maintaining required postings, documentation, employee records, and new hire materials.
• Ensure timely collection, documentation, and maintenance of labor-related records, including union authorization cards, employee acknowledgments, and compliance documentation in accordance with established procedures.
• Support HR leadership with labor relations activities, compliance initiatives, and communication efforts related to union and non-union workforce practices.

-HR Operations & Employee Services

• Coordinate day-to-day HR activities and provide administrative support across the employee lifecycle.
• Support HR initiatives, communications, and policy administration to ensure an efficient and compliant workplace.
• Coordinate HR communications, documentation, and administrative processes to ensure operational efficiency.

Qualifications

-Education

• Associate’s degree in human resources, Business Administration, or a related field preferred.
• Equivalent combination of education and experience may be considered.

-Experience

• 2–4 years of Human Resources or administrative experience preferred.
• Experience supporting recruiting and onboarding activities preferred.
• Experience with HRIS and Applicant Tracking Systems preferred.

-Certifications

• PHR, SHRM-CP, or HR certification preferred but not required.

-Technical Proficiency

• Proficient in Microsoft Word, Excel, Outlook, and PowerPoint.
• Experience with HRIS, ATS, and electronic personnel file management.
• Ability to quickly learn new HR systems and technology.

Required Skills

• Strong organizational and project coordination skills.
• Excellent customer service and communication skills.
• Ability to manage multiple priorities while maintaining accuracy.
• High level of discretion with confidential information.
• Ability to work independently and collaboratively across departments.
• Fluency in Spanish preferred.

Pay range and compensation package

Expected Hours of Work: This is a full-time, non-exempt position. Standard hours are Monday through Friday, 7:30 a.m. to 4:00 p.m. Occasional evening or weekend work may be required to support recruiting events, onboarding, or business needs.

Equal Opportunity Statement

This position operates primarily in an office environment within a manufacturing floor. The noise level is generally moderate. Duties listed above are representative of the work performed but are not intended to be all-inclusive. The Company reserves the right to modify responsibilities as business needs evolve.