Human Resources Assistant

Montgomery County Intermediate Unit; Norristown (Montgomery County); On-site; USD 45,000 - 53,000; Full time

Benefits offered by this job

Health benefits

Tuition reimbursement

Paid time off

Job summary

Montgomery County Intermediate Unit is seeking an HR Assistant to support the Office of Human Resources in recruitment, scheduling, and everyday HR operations. The role greets visitors, coordinates interviews, maintains HR systems, and ensures data accuracy and compliance across HR functions.

The position requires 2–4 years of related experience, strong customer service, and the ability to work under pressure while handling multiple tasks.

Qualifications

• Minimum of 2–4 years of related experience.
• Experience in HR in educational or nonprofit settings preferred.
• Strong customer service skills showcased in prior roles.
• Strong organizational, communication, and customer service abilities.
• Ability to maintain confidentiality and manage sensitive information.
• Original certificates of clearance from State Police, Child Abuse Registry, and PDE FBI.

Responsibilities

• Greet visitors to the HR Office and handle inquiries with high-quality service.
• Assist with recruitment, hiring, scheduling, and reference checks.
• Support job postings and multi-platform advertisements.
• Plan and coordinate recruitment events and job fairs.
• Schedule interviews, meetings, and appointments for HR staff and stakeholders.
• Manage calendars and scheduling logistics; serve as a scheduling contact for inquiries.
• Process HR forms and maintain accurate payroll/system updates; suggest process improvements.
• Handle record requests and maintain documentation per policies.
• Support compliance tracking and related documentation.

Skills

Customer service

Attention to detail

Strong communication

Time management

Tools

HRIS / HR systems

Microsoft Office

Google Suite

Job description

A vacancy exists for a Human Resources Assistant to work at the Montgomery County Intermediate Unit in the Office of Human Resources. The Human Resources Assistant supports the daily operations of the Office of Human Resources by being the greeter for the Human Resources office and assisting with recruitment, hiring, scheduling, and administrative processes. This position provides a high level of customer service while coordinating interviews, managing communications, maintaining HR systems, and ensuring data accuracy and compliance across all HR functions. The role also supports scheduling, record processing, and general operational coordination to ensure efficient and effective HR services.

Qualifications

• Minimum of 2-4 years of related experience.
• Prior experience in human resources in the educational or nonprofit setting preferred.
• Expertise (includes one or more of the following):
  • Professional approach to their work that includes very strong customer service skills.
  • Strong technology skills, including extensive use of HRIS/HR systems, databases and spreadsheets, Microsoft Office, Google, etc.
  • Specialized skills in area to be able to work autonomously as proven through work experience.
• Strong organizational, communication, and customer service skills.
• Ability to establish and maintain effective working relationships with administrators and staff.
• Ability to possess high standards of ethics and confidentiality.
• Ability to work under stress and with frequent interruptions.
• Ability to work independently and make work-related decisions and exercise good judgement in prioritizing tasks.
• Original certificates of clearance from the State Police, Child Abuse Registry, and PDE FBI.

Duties & Responsibilities

• Serve as a greeter for Human Resources Office, including greeting visitors and handling inquiries with high-quality customer service. Address inquiries and elevate issues appropriately while ensuring follow-through.
• Assist with recruitment and hiring efforts, including scheduling interviews, coordinating candidate communications, and conducting reference checks
• Support job postings and advertisement of vacancies across multiple platforms and organizations
• Assist with planning and coordination of recruitment events and job fairs
• Coordinate and schedule interviews, meetings, and appointments for HR staff and stakeholders
• Manage calendars and support scheduling logistics with internal and external stakeholders
• Serve as a point of contact for scheduling-related inquiries and ensure timely follow-up and resolution
• Process HR forms, track completion, and ensure payroll and system updates are completed accurately as assigned in our HR software. Recommend and implement process improvements to enhance HR operations
• Process record requests and maintain documentation in accordance with policies and procedures
• Support compliance tracking and documentation as needed
• Process incoming mail and correspondence as needed
• Assist with special projects and departmental initiatives
• Project a positive image of the IU and its programs and services.
• Serve as a back-up and support to other HR staff members.
• Perform other related duties as assigned by the Director and/or Assistant Director.

Location

The Montgomery County Intermediate Unit is located at 2 W. Lafayette St. Norristown, PA 19401.

Work Schedule

Monday - Friday, 7 hours/day, 12 months (260-262 days/year).

Salary

$24.86/hour - $29.25/hour (PS3)

About Us

The Montgomery County Intermediate Unit, a regional educational service agency, provides dynamic, visionary leadership and effective, efficient services for constituent school districts, schools and students.

Why Should You Apply?

The MCIU offers a competitive salary and comprehensive benefits package to those who qualify. This may include:

• Health and wellness benefits, including medical, dental, prescription, vision, and life insurance.
• Tuition reimbursement.
• Eligibility for federal student loan forgiveness.
• Participation in PSERS (Public School Employees' Retirement System).
• Paid time off benefits.

The Montgomery County Intermediate Unit is an equal opportunity employer and does not discriminate in hiring on the basis of race, color, religious creed, national origin, sex, age, or disability.

Key Words

• Education
• School District
• Human Resources
• HR
• Montgomery County