Human Resources Assistant

Mission Aviation Fellowship; Nampa (ID); On-site; USD 38,000 - 52,000; Full time

Job summary

Mission Aviation Fellowship in the United States seeks an HR Assistant to provide comprehensive administrative and operational support to the US Human Resources department. You will maintain employee records, support onboarding processes, ensure legal compliance, and administer HR systems to deliver high-quality services across the organization.

The role requires a commitment to MAF's mission and faith-based values, and you will act in a Christ-centered manner.

Qualifications

• High School Diploma/GED or equivalent required.
• Some college business coursework with emphasis in HR preferred.
• 2 years of administrative experience required.
• 1 year of HR departmental support preferred.

Responsibilities

• Monitors HR inbox and ticketing system; responds to routine requests and routes others to HR specialists.
• Maintains employee files, transfers digital documents, and digitalizes paper records.
• Monitors training completion; sends reminders to staff who have not completed training.
• Issues security badges and manages related permissions processes.
• Creates and updates HR forms and intranet pages; tracks out-of-state employment law postings.
• Backs up monitoring HR and Security compliance documents for overseas travelers and volunteers.

Skills

Filing & record-keeping

Typing / keyboarding

Professional writing

Software familiarity

Education

High school diploma or GED

Some college coursework in HR

Tools

HR systems

Job description

The HR Assistant provides comprehensive administrative and operational support to the US Human Resources department, ensuring efficient execution of core HR functions. Responsible for maintaining accurate employee records, supporting onboarding processes, legal compliance, and administering HR systems. Plays a key part in delivering consistent, high-quality HR services across the organization as an essential part of the work of MAF so that the Gospel is proclaimed and God's Kingdom is extended.

This position requires an active commitment to the mission, values, and doctrinal stance of MAF. In the course of performing job duties, the employee will act in a manner that is Christ-honoring as well as Christ-like, demonstrating a personal Christian faith and witness in all interpersonal interactions.

Department Support

• Monitors [e-mail] inbox and ticketing system; responds to routine requests; and assigns other requests to appropriate HR department specialist
• Maintains employee files, including transferring digital documents to employee files, and transitioning paper files to digital
• Monitors completion status of assigned training and acknowledgements and sends out reminders to staff who have not completed training
• Issues security access badges, IDs, and lanyards, and administers the related permissions process
• Creates and updates HR forms
• Updates appropriate HR intranet pages, including out-of-state employment law federal and state poster sites
• Maintains out-of-state mandatory handout compliance spreadsheet Compliance & Best Practices

General Administrative Support

• Acts as the first line of communication for the HR department, including walk-ups and phone calls
• Schedules team meetings; may take meeting minutes
• Drafts response emails and letters assigned
• Processes invoices from various contracted services
• Processes or distributes incoming mail

Additional Functions

• Administers the Staff Account Request workflow
• Coordinates flights for new hires with the Flight Training department
• Stays abreast of current employment laws and regulations
• Back-up for monitoring completion of required HR and Security compliance documents for overseas travelers, including volunteers, associate staff, new career staff, visitors, and outside auditors
• Back-up for METO program
• Back-up for assigning LMS training
• Back-up for auditing checklists (onboarding, exits, transfers)10% Advocate Staffing Support

Qualifications

• High School Diploma/GED or equivalent combination of education and experience required.
• Some college business course work with emphasis in HR preferred.
• 2 years of administrative experience required
• 1 year of HR departmental support preferred

Skills

• Advanced skill in maintaining organized and accurate filing, organizing, and record-keeping systems essential for streamlined HR operations
• Advanced skill in conducting precise and efficient keyboarding tasks, crucial for accurate documentation and data entry
• Intermediate skill in applying advanced grammar, punctuation, and spelling skills to ensure clear and professional communication in all HR documents
• Intermediate skill in developing expertise in new software/systems

Physical Requirements

• Frequently sitting
• Occasionally standing, walking, climbing, stooping, kneeling, reaching, and crouching
• Occasionally lifting, pushing, pulling, or carrying up to 25 lbs.

MAF is committed to paying our team members competitively to the industry market and to being a market leader in benefits and work/life balance programs. Consistent with our value…” "We commit to a high standard," MAF's Total Rewards Philosophy is designed to maintain and improve our market competitiveness in the NGO sector to attract and retain our most critical resource - our people.

MAF is committed to creating and maintaining a work environment free from any form of unlawful discrimination or harassment. As a faith-based religious organization pursuant to the Civil Rights Act of 1964, Section 702 (42 USC @2000e), MAF has the right to and does solely hire candidates who agree with our Statement of Faith and agree to abide by our Standards of Conduct.

MAF expects all MAF staff to comply with its Safeguarding Policy. This includes proper moral and ethical conduct towards all children and vulnerable adults, in all circumstances and in all relationships. In addition, all MAF staff have a responsibility to seek to prevent any form of abuse, to raise any ongoing concerns, and to report any harm, abuse, or neglect to children or vulnerable adults, discovered or reasonably suspected. Violations of this policy will be subject to corrective action up to and including termination of employment.

MAF seeks to create a workplace that is intentional about Kingdom Inspired Diversity. Our commitment to our employees extends to their opportunities for personal and professional growth and development. We will make reasonable accommodation for qualified individuals with known disabilities, unless doing so would result in undue hardship to the organization.