Human Resources Payroll Assistant

HBS; Miami (FL); On-site; USD 40,000 - 50,000; Part time

Job summary

A leading broadcast organization based in Miami is seeking an Entry-Level Human Resources professional. The role involves supporting recruitment processes, managing payroll and benefits, assisting with employee onboarding, and maintaining accurate employee records. The ideal candidate should have strong customer service skills, be adaptable, and have proficiency in English, with Spanish being a plus. This position offers a contract employment type in a fast-paced, international environment.

Qualifications

• Ability to maintain candidate records and support recruiters.
• Full understanding of the payroll life cycle and related systems.
• Ability to assist in onboarding and offboarding processes.

Responsibilities

• Maintain candidate records and support recruiters.
• Process payroll and benefits administration tasks.
• Support relocation and onboarding activities.

Skills

Customer service orientation

Ability to learn quickly

Strong sense of responsibility

Teamwork skills

Fluency in English

Spanish (a plus)

Job description

Overview

HBS (Host Broadcast Services), fully owned by Infront Sports & Media, is a specialist host broadcast organization. It was established to produce television and radio signals for the FIFA World Cups and has evolved since 1999. Based in Switzerland, with planning headquarters in Paris, Miami, Zug, and London, the company has attracted expert personnel from the top levels of the television industry.

HBS is looking for people who enjoy working in a fast-paced international environment, are highly customer service oriented, can learn quickly, have a strong sense of responsibility, and work well as part of a team. A hands-on approach, flexibility, and the ability to work under pressure are required. Fluency in English is required; Spanish is a plus.

Why we open this position?

We seek to fill this role with candidates who fit the fast-paced, international environment and who can contribute to smooth processes across recruitment, payroll, relocation, onboarding, and HR administration.

Responsibilities

Recruitment Support

• Maintaining candidate records and keeping them up to date.
• Support the recruiter with any demands.
• Collaborate with hiring managers to ensure a smooth onboarding process.

Payroll and Benefits Administration

• Full understanding of the payroll life cycle as well as ADP TotalSource system.
• Understanding of the benefits provided (Insurances/401k/FMLA).
• Inputting new hires and terminations into the payroll system.
• Payroll processing, including absences, bonuses, leaves, allowances, and event time procedures.
• Provide payroll data to the third-party finance provider.
• Liaise with the payroll provider and finance to ensure accurate and timely payroll execution.
• Support employees with payroll and benefits related inquiries.

Relocation Assistance

• Support relocation process from welcoming and logistics, including housing, transportation, and documentation.
• Booking accommodation with partners (e.g., Blueground) if needed.

Onboarding and Offboarding

• Assist in onboarding new employees, ensuring a seamless transition into the organization.
• Handle paperwork, orientation sessions, and necessary training.
• Process exit paperwork for departing employees.

Employee Records Management

• Maintain both hard and soft copies of employee records.
• Update personnel files with relevant information.
• Maintain and update all company/employee records.

Office Support

• Provide clerical and administrative assistance to the staff.
• Support HR-related projects, meetings, and surveys.
• Support office setup and related needs when requested.

Policy and Document Creation

• Collaborate in creating and updating HR policies, processes, and documents.
• Ensure compliance with legal and organizational requirements.

Specific Task

• Manage all communication with consultants regarding their events.
• Act as the point of contact for HR-related questions from employees and consultants.
• Keep consultant and employee data up to date (compensation days, per diem, invoices, payments).
• Document HR-related issues for continuous improvement.
• Maintain flexible schedule availability during event time.

Details

• Seniority level: Entry level
• Employment type: Contract
• Job function: Human Resources
• Industries: Broadcast Media Production and Distribution

Note: This description reflects the responsibilities and qualifications typically associated with an HR role in this organization and does not imply any guarantee of employment specifics beyond stated terms.