HR Operations Manager

Vaco by Highspring; New Hope (Bucks County); Hybrid; USD 90,000 - 100,000; Full time

Job summary

A leading media/technology firm is seeking an HR Operations Manager in New Hope, PA. You will oversee payroll processing, benefits administration, and ensure compliance with employment laws. The ideal candidate is fluent in German and has a strong background in HR operations management. This full-time position offers a salary between $90,000 and $100,000 annually, along with additional bonus and benefits. Join a dynamic team focused on enhancing employee experience and streamlining HR processes.

Qualifications

• Experience in HR operations management.
• Knowledge of federal and state employment laws.
• Strong attention to detail and organizational skills.

Responsibilities

• Ensure compliance with employment laws and company policies.
• Prepare and process payroll and benefits administration.
• Maintain employee records and manage HR administration.
• Identify opportunities for process improvement in HR.

Skills

Fluency in German

HR compliance knowledge

Payroll processing

Benefits administration

Employee support

Job description

Client: International Media/Technology Organization

Role: HR Operations Manager

Salary: $90,000 - $100,000/annually + Bonus & Benefits

Location: New Hope, PA (2 days a week onsite)

Preference: Candidate fluent in German

Key Responsibilities

Benefits Support

• Ensure benefits programs comply with all applicable federal and state laws, including ERISA, HIPAA, COBRA, FMLA, ACA, and IRS regulations.
• Prepare and submit required compliance filings (e.g., 5500 forms, ACA reporting).
• Support internal and external audits by providing documentation and data as needed.
• Manage our benefits administration, including enrollments, changes, and employee inquiries.
• Direct the annual benefits open enrollment and compliance reporting.
• Liaise with benefits providers, consultants, and third‑party administrators.
• Evaluate benefit plan performance, utilization, and employee satisfaction to identify improvement opportunities.
• Assist with the renewal and negotiation process for benefits plans and contracts.

Payroll Support

• Prepare and process payroll on a weekly, biweekly, or monthly basis, depending on company schedule.
• Validate employee timecards, pay rates, deductions, and benefits contributions.
• Review and reconcile payroll reports to ensure accuracy before final submission.
• Process off‑cycle payments, bonuses, commissions, and adjustments as needed.
• Maintain accurate payroll records in accordance with company policies and legal requirements.

HR Administration

• Maintain accurate and up‑to‑date employee records in the HRIS (Human Resources Information System).
• Process employee onboarding, transfers, promotions, and terminations.
• Manage employment verification requests and employee documentation.
• Ensure HR policies and procedures are correctly implemented and followed.

Compliance and Reporting

• Ensure compliance with local, state, and federal employment laws and company policies.
• Prepare HR metrics and reports, such as headcount, turnover, and absenteeism.
• Support audits (internal and external) by providing necessary documentation.

Process Improvement

• Identify opportunities to streamline HR processes and improve operational efficiency.
• Support implementation and optimization of HR systems and tools.
• Contribute to the development and documentation of HR standard operating procedures (SOPs).

Employee Support

• Serve as a point of contact for employee questions related to HR policies, benefits, and payroll.
• Provide guidance on HR processes and promote positive employee experience.

Seniority Level

Mid-Senior level

Employment Type

Full‑time

Job Function

Human Resources

Industries

Software Development