Human Resources Assistant

MCPHS; Massachusetts; On-site; USD 27,552,000 - 35,818,000; Part time

Job summary

MCPHS in Massachusetts is seeking a part-time HR Assistant (20 hours/week) to provide administrative and operational support to the Human Resources team and deliver high-quality customer service.

The role, reporting to the Director of HR Operations & Engagement, covers recruitment, onboarding, employee relations, benefits and performance management, as well as maintaining HR records and processing confidential transactions.

Qualifications

• Associate’s or Bachelor’s degree preferred in HR, business administration or related field.
• Minimum of 2 years in an office setting; HR experience preferred.
• Ability to handle sensitive information with strict confidentiality.
• Advanced attention to detail and highly organized work style.
• Strong interpersonal, oral and written communication skills.
• Proactive, collaborative, and a great team player.

Responsibilities

• Provides administrative support for recruitment, onboarding, employee relations, benefits and performance management activities.
• Maintains electronic and paper personnel files with accuracy and confidentiality.
• Processes confidential employee transactions and ensures data completeness and accuracy.
• Processes invoices and other financial transactions.
• Facilitates adjunct faculty hiring workflow and ensures timely paperwork processing.
• Supports I-9 verification for adjunct faculty, Fellows, and staff.
• Serves as first point of contact for employee questions and supports engagement initiatives.
• Ensures compliance with employment laws, policies and regulations.

Skills

Interpersonal skills

Communication

Microsoft Office

Confidentiality

Team player

Education

Associate's or Bachelor's degree preferred

Tools

Databases

Job description

The Human Resources Assistant provides administrative and operational support to the Human Resources team. This part-time role, 20 hours per week, will be responsible for providing a high level of customer service and performing a range of critical HR activities requiring exceptional organization, attention to detail, and sound judgment. Reporting to the Director of HR Operations & Engagement, the HR Assistant works in tandem with the HR Coordinator to provide both generalized and specialized assistance in a wide range of activities, supports the adjunct faculty hiring process, maintains the I-9 verification process and HR records, and contributes to HR workforce initiatives through various duties as assigned.

Administrative Support

• Provides administrative support for recruitment, onboarding, employee relations, benefits and performance management activities.
• Maintains electronic and paper personnel files while ensuring accuracy and confidentiality.
• Processes confidential employee transactions, ensuring completeness and accuracy of data.
• Processes invoices and other financial transactions.

Recruiting & Onboarding

• Facilitates the adjunct faculty hiring workflow process.
• Ensures that new hire paperwork is complete, processed in a timely manner, and appropriately filed, including contracts and the background check process.
• Ensures Form I-9 completion for adjunct faculty, Fellows, and full-time employees.

General HR Support

• Serves as professional first point of contact for employee questions.
• Assists with employee recognition and engagement initiatives.
• Ensures compliance with applicable employment laws, policies and regulations.
• Performs other duties as assigned

Required:

• Associate’s or Bachelor’s degree preferred, preferably in human resources, business administration, or related field.
• Minimum of 2 years of experience in an office setting; experience in human resources is preferred.
• High level of skill in handling sensitive and confidential situations/information with the demonstrated ability to maintain strict confidentiality.
• Advanced attention to detail and ability to be highly organized required.
• Strong interpersonal skills with ability to work with people at all levels of an organization.
• Effective oral and written communication skills.
• Demonstrated ability to exercise good judgement and to triage situations as they arise.
• Must be proactive, a critical thinker, collaborative, and a great team player.
• Skilled with Microsoft Office, (Word, Excel, PowerPoint) and some experience with databases.

Physical Requirements:

• Typical office or administrative working conditions. Staff is not exposed to adverse environmental conditions. Work is primarily sedentary in nature; there are no special physical demands.