Human Resources Assistant

Vierbicher Associates Inc; Madison (WI); On-site; USD 40,000 - 55,000; Full time

Job summary

A leading consulting firm in Madison is seeking a Human Resources Assistant. This role is ideal for recent graduates eager to start their HR career. Responsibilities include recruiting, onboarding, and supporting employee training. Join a team dedicated to fostering strong client relationships and enhancing workplace culture.

Qualifications

• Minimum 2 years in human resources management preferred.
• Degree in human resources or related field required.

Responsibilities

• Assist in recruiting, hiring, and onboarding processes.
• Conduct exit interviews and manage offboarding.
• Track training and manage HR newsletter content.

Skills

Communication

Negotiation

Conflict Resolution

Organizational Skills

Analytical Skills

Problem Solving

Integrity

Education

Associate or Bachelor’s degree in human resources

Business Management

Tools

HRIS

Talent Management Systems

Job description

Description

Vierbicher is a team of professional engineers, planners, community development specialists, land surveyors and GIS specialists who provide comprehensive solutions for a wide range of projects. Our goal is to provide clients with creative consulting services and quality products, enabling them to efficiently and effectively meet their goals. We work to build strong relationships with our clients that promote trust, cooperation and teamwork .

We are seeking a Human Resources Assistant for our Madison, WI office. This an excellent opportunity for a recent graduate or individual looking to start their career in the Human Resources field. The Human Resources Assistant is responsible for providing general support to all locations for recruiting, hiring, onboarding, employee training and development. This position is also responsible for being the primary contact for general human resources questions, updating staff personal information and being a resource for staff.

Requirements

Key Responsibilities:

1. Recruiting – assist in the recruiting process for all entry level positions, including but not limited to attending college/university career fairs, posting job ads, reviewing resumes, scheduling and conducting interviews with appropriate managers and extending offers.
2. Onboarding – assist in the onboarding process for all new hires, including but not limited to sending out new hire welcome packages, scheduling breakfast meet and eats, preparing name badges for office/cubes, entering new staff in the payroll/HR system, complete digital paperwork, work with managers to schedule onboarding, and conduct HR onboarding.
3. Off boarding – assist in the offboarding process for staff by conducting exit interviews, preparing exit paperwork and terminating status in payroll/HR system.
4. Benefits – assist with new hire benefit process to ensure staff are enrolled in correct benefits, reconciling benefit billing statements each month.
5. Assist with service recognition program, including drafting letters and ensuring staff receive appropriate rewards.
6. Create and develop content for the monthly HR Newsletter.
7. Training - track training for staff; enter training in payroll/HR system, ensure staff renew licenses by expiration dates. Assist with internal training programs such as annual Brown Bag schedule, assist with PowerPoint presentation formatting for presenters, and recording training. Develop Vierbicher Professional Development Library.
8. Assist in bi-annual review process by following up with managers on reviews, ensuring they are signed and returned by deadline; provide guidance to the managers on career development for staff as part of the review process.
9. Other duties as assigned.

Knowledge, Skills and Abilities:

1. Excellent verbal and written communication skills
2. Excellent interpersonal, negotiation, and conflict resolution skills.
3. Excellent organizational skills and attention to detail.
4. Strong analytical and problem-solving skills
5. Ability to prioritize tasks and delegate tasks when appropriate.
6. Ability to act with integrity, professionalism, and confidentiality.
7. Thorough knowledge of employment-related laws and regulations.
8. Proficient with HRIS and talent management systems.

Education and Experience:

1. Associate or Bachelor’s degree in human resources, Business Management or a related field is required.
2. A minimum of 2 year in human resources management experience preferred.