Human Resources Assistant

Swearingen Development Partners; Irvine (CA); Hybrid; USD 42,000 - 66,000; Full time

Job summary

Swearingen Development Partners Human Resources Assistant supports day-to-day HR operations in Irvine, CA, handling recruiting logistics, onboarding, offboarding, employee records, benefits coordination, and payroll support while maintaining confidentiality. The role emphasizes strong organization, responsiveness, and collaboration across HR and business operations.

1–2 years in HR or related roles plus a Bachelor’s in HR/Business (or equivalent) and strong communication are preferred for a

Qualifications

• 1–2 years of experience in Human Resources, administration, operations, or related field preferred.
• Bachelor's degree in HR, Business Administration, or related field preferred, but equivalent experience may be considered.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Maintain accurate and confidential employee records and HR documentation.
• Assist with employee changes, including new hires, promotions, transfers, and terminations.
• Maintain HR trackers, reports, calendars, and documentation.
• Ensure required forms and employee records are complete and up to date.
• Support recruiting from job posting through candidate onboarding.
• Coordinate interviews and communication with candidates.
• Assist with preparing job descriptions and posting open positions.
• Support background checks, reference checks, and other pre-employment requirements.
• Help coordinate new hire paperwork and pre-employment activities.
• Coordinate and support the new hire onboarding process.
• Ensure new employees complete required paperwork and HR system setup.
• Coordinate onboarding schedules and required training.
• Assist with employee offboarding and exit processes.
• Assist with maintaining compliance-related HR records and documentation.
• Support federal, state, and local employment compliance activities.
• Assist with maintaining the Employee Handbook and HR policies.
• Escalate employee relations, compliance, or legal matters to HR leadership.
• Provide administrative support to HR and leadership as needed.
• Collaborate with business operations manager.
• Onsite office restocking, resupply and management.
• Perform other duties as assigned.

Skills

Strong organizational & time‑manager

Excellent written & verbal comms

Confidential information handling

Education

Bachelor's degree in HR/Business or related

Tools

Microsoft Office

Google Workspace

Job description

The Human Resources Assistant supports the day-to-day operations of the Human Resources function, helping ensure positive employee experience and accurate, efficient HR processes. This role provides administrative and operational support across recruiting, onboarding and offboarding, employee records, benefits, compliance, payroll coordination, and employee engagement.

The ideal candidate is highly organized, detail-oriented, responsive, and comfortable handling confidential information. This position is well suited for someone who enjoys working across multiple areas of HR and wants to develop their skills in a growing organization.

This is a full-time, onsite position based in Irvine, CA. Employees are expected to work in the office Monday through Thursday. Fridays are remote but may require in-person attendance based on business needs.

HR Administration & Employee Records

• Maintain accurate and confidential employee records and HR documentation.
• Assist with employee changes, including new hires, promotions, transfers, and terminations.
• Maintain HR trackers, reports, calendars, and documentation.
• Ensure required forms and employee records are complete and up to date.
• Assist with developing and maintaining HR processes, templates, and standard operating procedures.
• Support the recruiting process from job posting through candidate onboarding.
• Coordinate interviews and communication with candidates.
• Assist with preparing job descriptions and posting open positions.
• Support background checks, reference checks, and other pre-employment requirements as applicable.
• Help coordinate new hire paperwork and pre-employment activities.

Onboarding & Offboarding

• Coordinate and support the new hire onboarding process.
• Ensure new employees complete required paperwork and HR system setup.
• Coordinate onboarding schedules and required training.
• Assist with employee offboarding, including documentation, system access coordination, and exit processes.

Compliance

• Assist with maintaining compliance-related HR records and documentation.
• Support required federal, state, and local employment compliance activities.
• Assist with maintaining the Employee Handbook and other HR policies.
• Escalate employee relations, compliance, or legal matters to appropriate HR leadership.

General Support

• Provide administrative support to the HR function and leadership as needed.
• Assist and collaborate with business operations manager.
• Onsite office restocking, resupply and management
• Perform other duties and responsibilities as assigned.

Qualifications

• 1–2 years of experience in Human Resources, administration, operations, or a related field preferred.
• Bachelor's degree in Human Resources, Business Administration, or a related field preferred, but equivalent experience may be considered.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Proficiency with Microsoft Office or Google Workspace.
• Ability to manage multiple priorities in a fast-paced, growing organization.