Human Resources Assistant

State of West Virginia; Huttonsville (WV); On-site; USD 35,000 - 45,000; Full time

Job summary

State of West Virginia is seeking a dedicated Human Resources professional to support the full employee lifecycle from recruitment and classification to benefits and payroll, using Kronos, NeoGov, and OASIS.

This role emphasizes clear communication and meticulously maintained records while handling high-stakes tasks.

Qualifications

• High school diploma or equivalent required.
• Two years of paid clerical experience; one year in HR, payroll, bookkeeping or accounting.
• Substitution: one year of education for each thirty semester hours.
• A driver's license may be required.

Responsibilities

• Support the employee lifecycle from recruitment to payroll and benefits.
• Utilize state systems such as Kronos, NeoGov and OASIS to process workflows accurately.
• Ensure clear communication and maintain flawless records.
• Perform a mandatory weekly 12-hour security shift and assist with related duties.

Skills

Clerical experience

HR payroll experience

Education

High school diploma or equivalent

Job description

Nature of Work

Are you ready to be the organizational heartbeat of a dynamic workforce? We are looking for a dedicated professional to join our Human Resources team, where you will play a critical role in supporting the entire employee lifecycle—from recruitment and classification to benefits and payroll. Working with cutting-edge state systems like Kronos, NeoGov, and OASIS, you will be the go-to expert helping new and current staff navigate essential processes with precision and care. This is more than an administrative role; it is an opportunity to ensure our team is supported by clear communication and flawlessly maintained records. In addition to your HR mastery, you’ll demonstrate your versatility and commitment to facility safety by stepping onto the front lines for a mandatory weekly 12-hour security shift. If you have a sharp eye for detail and the grit to handle high-stakes environments, perform others duties.

• In accordance with SPB 3088 effective 10/7/23, $5000 will be added to the minimum starting rate of pay for all classifications within a Critical Vacancy Pay Supplemental Facility. Critical Vacancy Pay Facilities: Huttonsville Correctional Center and Jail, Mount Olive Correctional Complex and Jail, Western Regional Jail and Corrections Facility, Northern Correctional Facility (including Ohio County Correctional Center), Northern Regional Jail and Correctional Facility, Chick Buckbee Juvenile Center, Vicki Douglas Juvenile Center, Potomac Highlands Regional Jail and Correctional Facility, and Eastern Regional Jail and Corrections Facility (including Martinsburg Correctional Center) (SPB 3088)
• Employees in this classification shall receive an annual base building pay differential each fiscal year of $250 after completing one year of service.
• If an employee is hired into a Critical Vacancy Pay Facility (CVPF) and leaves the facility, the additional pay differential of $5000 shall be removed from their salary, unless transferring to another CVFP.

Minimum Qualifications

Training: High school diploma or the equivalent.

Experience: Two (2) years of full-time or part-time equivalent paid clerical experience, one (1) year of which must have been in a support or paraprofessional role in human resources, payroll, bookkeeping or accounting.

Substitution: Candidates may substitute education for the required experience at the rate of one (1) year of experience for each thirty (30) semester hours of education.

Note: A valid driver's license may be required.

Other Information

Minimum Special Hiring Rate: $35,273

State employment offers a variety of benefits.

The minimum qualifications for this job title are:

Training: High School Diploma or the equivalent.

Experience: Two (2) years of full-time or equivalent part-time paid clerical experience, one (1) year of which must have been in a support or paraprofessional role in human resources, payroll, bookkeeping or accounting.

Substitution: Candidates may substitute education from an accredited college or university for the required experience at the rate of one (1) year of experience for each thirty (30) semester hours of education.

Note: A driver's license may be required. Before answering any of the following questions concerning your qualifications, please read and familiarize yourself with the following West Virginia Division of Personnel work experience definitions:

Clerical - Typically involves a variety of office duties involving established procedures, forms and deadlines. Includes processing of routine and non-routine information and documentation, operation of computers, office equipment and various software, greeting customers/visitors or others to exchange information, handling general emails and other correspondence and routing questions received from email and other correspondence, the organization’s website and/or social media platform to the appropriate person. May involve handling money and/or negotiables requiring basic math skills. May involve limited routine data entry. May involve confidential contacts/information.

Paraprofessional - Typically performs some of the duties of a professional or a technician in a support role, which usually requires less formal training and/or experience normally required for a professional or technical status. Usually requires an Associate degree, or business/vocational training.

• Yes, I have a high school diploma or the equivalent.
• No, I do not have a high school diploma or the equivalent. (Please do not apply.)

How do you qualify for this job title?

Job duty descriptions of all experience MUST be included in the Work History section of your online application or be clearly stated on your attached resume in order for them to be considered as qualifying experience toward the minimum qualifications. Please include details of daily job duties on your online application or resume.

Please note: All college, university or vocational school education, licensure or certification must be verified by attaching a copy of an official transcript, license, or certificate to your online application or by emailing it to the West Virginia Division of Personnel at: [e-mail]

• I have at least two (2) years of full-time or part-time equivalent paid clerical experience, at least one (1) year of which was in a support or paraprofessional role in human resources, payroll, bookkeeping or accounting.
• I have at least sixty (60) semester hours from an accredited college or university.
• I do not meet either of the above requirements. (Please do not apply.)

How many total years of paid full-time or equivalent part-time experience do you have in human resources, payroll, bookkeeping, or accounting?

• I have at least one (1) year but less than two (2) years of paid experience in human resources, payroll, bookkeeping or accounting.
• I have at least two (2) years but less than four (4) years of paid experience in human resources, payroll, bookkeeping or accounting.
• I have at least four (4) but less than six (6) years of paid experience in human resources, payroll, bookkeeping or accounting.
• I have at least six (6) but less than eight (8) years of paid experience in human resources, payroll, bookkeeping or accounting.
• I have at least eight (8) or more years of paid experience in human resources, payroll, bookkeeping or accounting experience.

Type information about any college degrees, business school, vocational training or licensure here. You may also enter information about certification of ordination or ecclesiastical commission by an endorsing body or denomination here. Be as accurate as possible. This information will be used to determine your qualifications. For each entry, include details such as the degree, certificate or licensure earned, major/field of study, dates attended/graduated, and the name of the institution. Use the following examples as a guide:

• Degree: Bachelor of Science in Business Administration (Accounting) 12/09/2023 West Virginia State University
• Some college: 36 semester hours Spring 2021-Fall 2021 Marshall University
• Vocational-Technical school: 580 Clock Hours in Arc Welding May 2023 Ben Franklin Career Center
• Licensure/Certification: West Virginia Professional Engineering License 2024

If you have no relevant training or education to document, type 'NONE' here.