HR Office Assistant

Virginia Community Colleges; Tazewell (VA); On-site; USD 23,000 - 25,000; Part time

Job summary

Southwest Virginia Community College (SWCC) seeks a part-time HR Office Assistant to support hiring for part-time roles, process adjunct contracts, and manage HR records onsite in Tazewell, VA. You will learn HRIS systems including Cardinal, HCM, PeopleAdmin, and Avature while handling FMLA paperwork and file maintenance.

Enter a role that supports college operations, with an emphasis on accurate documentation, customer service, and adherence to state and federal HR guidelines.

Qualifications

• Ability and desire to meet deadlines.
• Willingness to learn new HR software systems.
• Be discreet and tactful in all matters.
• Provide excellent customer service with inclusive focus.
• Follow state and federal guidelines related to HR.

Responsibilities

• Responsible for all part-time hiring, adjunct contract processing, FMLA paperwork, file maintenance, and other duties as assigned.

Skills

Deadlines

Software learning

Discretion

Customer service

Compliance

Tools

Cardinal

HCM

PeopleAdmin

Avature

Job description

Posting Summary

Working Title

Working Title HR Office Assistant

Role Title

Role Title Admin and Office Spec III

Role Code

Role Code 19013-SW

FLSA

FLSA Nonexempt

Pay Band

Pay Band 03

Position Number

Position Number 294W0003

Agency

Agency Southwest Virginia Community College

Division

Division Southwest Virginia Community College (Div)

Work Location

Work Location Tazewell - 185

Hiring Range

Hiring Range $16.83 to $18 per hour

Emergency/Essential Personnel No

EEO Category

EEO Category 6-Administrative Support

Full Time or Part Time

Full Time or Part Time Part Time

Does this position have telework options? -Telework options are subject to change based on business needs-

Does this position have telework options? -Telework options are subject to change based on business needs- No

Does this position have a bilingual or multilingual skill requirement or preference?

Does this position have a bilingual or multilingual skill requirement or preference? No

Work Schedule

Up to 29 hours per week.

Sensitive Position

Sensitive Position No

Job Description

Southwest Virginia Community College ( SWCC ) offers career-training programs in numerous technical, industrial and medical fields at a reasonable cost, going so far as to even waive tuition for certain eligible students. Located in Richlands, Virginia, SWCC offers associate’s degrees in such fields as business, education, general studies, liberal arts and science. These degrees are primarily intended for students who wish to transfer to a four‑year university. SWCC also has associate degrees that feature programs intended to lead directly to a career in fields such as Nursing, Radiography and Administration of Justice.

Why Join SWCC?

Be part of an institution that transforms lives through education. At SWCC , you’ll contribute to student success, support our communities, and work alongside dedicated colleagues in a welcoming and supportive environment.

SWCC seeks a part-time HR professional to join the team. The selected individual will have the opportunity to learn state HRIS systems including HCM , Cardinal, PeopleAdmin, and Avature as well as additional cloud-based training systems. This position will be responsible for all part-time hiring, adjunct contract processing, FMLA paperwork, file maintenance, and other duties as assigned.

Must be available to work onsite.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

Ability and desire to

• Consistently meet deadlines
• Learn new software programs
• Be discreet and tactful
• Provide excellent customer service with a focus on inclusion for all
• Follow all state and federal guidelines as they pertain to HR

Additional Considerations

• Knowledge of Cardinal, HCM , PeopleAdmin, and/or Avature

Operation of a State Vehicle No

Supervises Employees No

Required Travel

Occasional travel may be required.

Posting Number

Posting Number WGE_3459P

Recruitment Type

Recruitment Type General Public - G

Number of Vacancies

Number of Vacancies 1

Position End Date (if temporary)

Job Open Date

Job Open Date 09/16/2026

Job Close Date

Job Close Date 10/07/2026

Open Until Filled No

Agency Website

Agency Website www.sw.edu

Contact Name

Contact Name Human Resources

Email

Email [e-mail]

Phone Number

Phone Number 276.964.7339

Special Instructions to Applicants

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service‑Connected Veterans may also apply via the AHP if they also provide an AHP Letter.

Additional Information

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System ( VCCS ) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement

The Virginia Community College System ( VCCS ) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts ( ADA and ADAAA ), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCSuses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Required fields are indicated with an asterisk (*).

• * I understand that this is a part-time position. In consideration thereof, I wish to proceed with the completion of my application.
  • No response.
  • Yes.
  • No.
• * I understand that only information provided at the time of the application submission will be considered when determining my qualifications and only responses to Supplemental Questions that can be verified in my application and resume will be credited.
  • Yes
  • No
• * I understand this position is not a remote position and I will be required to attend work in person.
  • Yes
  • No
• * I understand this position is located in Southwest Virginia and I will be required to reside in Virginia or a border state.
  • Yes
  • No
• * Do you now or in the future require visa sponsorship to work in the United States?
  • Yes
  • No
• * Do you now or in the future require visa sponsorship to work in the United States?
  • Yes
  • No
• * Are you applying for this position to satisfy an OPT training requirement for your educational program?
  • Yes
  • No