Human Resources Assistant

Eastern Community Development Corporation; Groton (CT); On-site; USD 26,000 - 34,000; Full time

Job summary

Eastern Community Development Corporation in Groton, CT is hiring an HR Assistant to act as the first contact for employees and applicants. The role supports scheduling, payroll, and compliance in a regulated environment, with exposure to HR operations, labor relations, recruiting, and caregiving contexts.

The position involves posting openings in ADP Workforce Now, handling inquiries, maintaining confidential files, onboarding, and coordinating interviews with some local travel expected.

Qualifications

• 1+ years HR experience OR 3+ years of related clerical/administrative work.
• High school diploma or equivalent with 1+ years HR experience OR a degree in a related field required.
• Proficiency in Microsoft Office; HRIS and ADP Workforce Now preferred.
• Strong accuracy, organization, and follow-through on recurring deadlines.
• Sound judgment with confidential information.
• Valid drivers license and reliable transportation.
• Ability to pass DDS background and federal/state criminal checks.
• Fluent in English and proficient in writing.

Responsibilities

• Post agency shift openings in ADP Workforce Now monthly, aligned with program schedules and policies.
• Respond to employee questions on policies, PTO, timekeeping, benefits, and trainings; escalate when needed.
• Maintain confidential files (personnel, medical, I-9) and support audits and licensing requests.
• Create new employee folders, onboarding packets, and coordinate orientation logistics.
• Track expiring certifications and trainings; notify supervisors in advance.
• Schedule interviews and monitor applicant flow and records.
• Keep HR postings current at all sites; occasional local travel.

Skills

HR experience

Clerical/administrative work

Accuracy and organization

Confidential information discretion

Written English proficiency

Education

High school diploma or equivalent

Degree in related field

Tools

Microsoft Office

ADP Workforce Now

HRIS

Job description

Groton, CT | Full Time | On-Site | Groton, CT | $22 an hour | Monday - Friday | 9:00 am - 4:00 pm

About ECDC

ECDC is a Connecticut Department of Developmental Services - licensed human services agency supporting adults with intellectual disabilities through residential homes, day program, school programs, customized employment, and senior supports. Our HR team keeps a multi-site, 24/7 workforce hired, trained, compliant, and supported, and we're looking for someone to help us do it well.

The Role

As our HR Assistant, you'll be the first point of contact for employees and applicants when they have day-to-day inquiries. This is a detail-heavy role in a regulated environment. Your work directly affects scheduling, payroll, and compliance and gives you real exposure to HR operations, labor relations, recruiting, and a look into the caregiving world.

What You’ll Do

• Post agency shift openings in ADP Workforce Now each month, verified against program schedules and released based on contract times and policies.
• Respond to employee questions regarding policies, PTO, timekeeping, benefits, and trainings. Including when to escalation.
• Maintain personnel, medical, and I-9 files accurately and confidentially, and support audit and licensing record requests.
• Build new employee folders, prepare onboarding packets, and support orientation logistics.
• Track expiring certifications, required trainings, and notify supervisors in advance.
• Schedule interviews, monitor job boards and applicant flow daily, and keep applicant records current.
• Keep HR bulletin boards and required labor law postings current at every program site (some local travel).

What You Bring

• 1+ of HR experience OR 3+ years of related clerical or administrative work
• High school diploma or equivalent with 1+ years of HR experience OR a degree in a related field is required
• Proficiency in Microsoft Office; HRIS experience is preferred, ADP Workforce Now is preferred
• Strong accuracy, organization, and follow-through on reoccurring deadlines
• Sound judgment and absolute discretion with confidential information
• Valid driver's license, reliable transportation, and an acceptable driving record
• Ability to pass a DDS-required background check and a federal/state criminal check
• Fluent in English and proficient with writing