Human Resources Assistant

University of North Dakota; Grand Forks (ND); On-site; USD 41,000 - 50,000; Full time

Job summary

University of North Dakota in Grand Forks, ND, is seeking a position to assist with human resources, payroll and administrative duties, including recruitment, payroll, recordkeeping and compliance. The role may require extended hours to support 24/7 operations.

The successful candidate will coordinate and track training, manage onboarding for staff, student and temporary hires, and ensure safety and DOT drug testing processes, with a focus on accuracy and confidentiality.

Qualifications

• Associate’s degree or three years of related experience.
• Experience in a professional office setting.
• Experience with Microsoft Office.
• Criminal History Background Check completed.

Responsibilities

• Oversee recruitment for temporary and student positions, manage paperwork, approvals and start dates.
• Coordinate background checks for various hires and schedule interviews.
• Assist with hire paperwork, job data changes and funding forms.
• Enter leave/absences for benefited staff in HR systems.
• Coordinate and track employee training and onboarding activities.
• Support safety, DOT drug testing processes and vendor liaison tasks.
• Organize training logistics and maintain training records.

Skills

Customer service

Communication skills

Organizational skills

Time management

Confidentiality

Education

Associate’s degree in related field

Tools

Microsoft Office (Word/Outlook/Excel)

Job description

Salary/Position Classification

• $45,000+, Dependent on experience, Annual, Non-Exempt (Eligible for overtime)
• 40 hours per week. Monday - Friday 8:00am - 4:30 PM
• This position will work onsite at UND Grand Forks, ND campus

Purpose of Position

This position will assist with various human resources, payroll and administrative duties, such as recruiting, payroll, recordkeeping, and compliance. This role will also help coordinate and track the appropriate training needs of Facilities Management and work closely with the Office of Safety. The position may occasionally require extended hours, including evenings and weekends to accommodate Facilities Management’s 24/7 operation.

Duties & Responsibilities

Human Resources and Payroll Functions

• Oversee the entire recruitment process for temporary and student positions, from managing paperwork and obtaining necessary approvals to coordinating start dates with supervisors and new student and temporary employees. Additionally, coordinate staffing by posting positions through PageUp, scheduling interviews for supervisors, initiating background checks, etc.,
• Assist with recruitment process for regular, staff positions, such as scheduling interviews and initiation of background checks.
• Completing all relevant hire paperwork and termination requests.
• Assist with accurate completion of Job Data Changes, Position Change/Requests, Add/Reduce Pay forms, and Position funding forms, as necessary.
• Enter all leave/absences in TLAB for benefited staff.
• Assist with creating, updating and maintaining position descriptions.
• Organize and maintain HR electronic drive. .
• Participate in monthly scheduled meetings and assist with special projects as assigned.
• Assist with Facilities events to include Retirement Receptions, Facilities Awards Day, Facilities Picnic, etc.
• Facilitate activity through the drug testing vendor aligned to DOT regulations and UND’s Drug & Alcohol policy,
• Act as a liaison to vendor supporting UND-logoed/uniform apparel
• Act as a liaison to third party vendor for wellness/immunizations

Training Coordination Set up new hire testing for all Facilities employees.

• Organize and conduct new hire orientation for all staff, including student or temporary hires.
• Support new employees in resolving IT and login issues
• Assign, record/track and organize all required training of UND Facilities Management and departments of the division.
• Provide refresher courses on tools such as HCM Employee Self Service, AiM.
• Assist with departmental compliance in the following areas: coordinate and track training, develop and maintain various spreadsheets outside of Vector Solutions.
• Coordinate and track safety training for students, temporary and full-time staff in conjunction with the Safety department.
• In collaboration with supervisor, work with department administrators to identify necessary trainings.
• Schedule, track and assist with administrative duties for renewal of certifications, licensure, and refresher trainings.
• Facilitate training delivery including setting up technology, building and room arrangements and other logistics.
• Set up and update computers and devices in Facilities training room.

Required Competencies

• Must have demonstrated ability to establish and maintain effective working.
• Organize and complete varied and numerous tasks within time constraints and perform tasks with a high level of accuracy
• Requires excellent organizational skills and attention to detail.
• Requires excellent computer skills.
• Must have exceptional communication skills, both written and verbal.
• Must be able to work with people with a broad range of backgrounds.
• Must have excellent interpersonal skills.
• Must have excellent time-management, problem-prevention, and problem-solving skills.
• Must have a willingness to participate in training opportunities.
• Must be able to work independently, as well as in a team environment.
• Must be able to communicate professionally with the public, students, faculty, staff, and co-workers.
• Must be able to maintain confidentiality of sensitive information in accordance with Open Records laws.

Minimum Requirements

• Associate’s degree in related field OR Three years of directly related experience
• Experience working in a professional office setting
• Customer service experience
• Experience work with Microsoft Office: Word, Outlook calendar and Excel
• Successful completion of a Criminal History Background Check

In compliance with federal law, all persons hired will be required to verify identityand eligibility to work in the US and to complete the required employment eligibility verification form upon hire.This position does not support visa sponsorship for continued employment.

Preferred Qualifications

• Two years of directly related human resources experience
• Prior experience in coordinating training
• Experience using applicant tracking software
• Experience with PeopleSoft
• Experience with UND policies and procedures