Human Resources Assistant

Respectful Partners Inc.; Enid (OK); On-site; USD 29,000 - 41,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid time off

401(k) matching

Tuition reimbursement

Job summary

Respectful Partners Inc. in Enid, OK, is seeking a Human Resources Assistant to support day-to-day HR operations in person. The role is full-time, non-exempt, with a 40-hour work week and a pay rate of $25.48 per hour.

The benefits package includes health, dental, and vision insurance, paid time off, 401(k) matching, and tuition reimbursement. You will maintain confidential personnel files, assist with recruitment and onboarding, and support HR processes such as benefits and workers’

Qualifications

• High school diploma or equivalent required.
• Prefer 1–2 years of administrative support experience.
• Healthcare administration experience a plus but not required.
• Experience with recruitment, onboarding, employee records, benefits, or HR functions is preferred.
• Strong organizational skills and attention to detail are essential.
• Ability to maintain confidentiality with sensitive information.

Responsibilities

• Maintain confidential employee personnel files and records with accuracy.
• Handle HR information discreetly, including documentation and benefits records.
• Assist HR Manager with daily administrative functions and operations.
• Prepare, distribute, track, and maintain HR forms, notices, and policies.
• Support HR communications and distribute information to staff and external contacts.
• Respond to routine employee questions and route complex matters to HR Manager.
• Update employee data in the HRIS system.
• Assist with recruiting: postings, applicant communication, tracking, interviews.
• Coordinate new hire paperwork and pre-employment requirements.
• Help plan and conduct new employee orientation and onboarding materials.
• Support offboarding processes including documentation and record updates.
• Assist with benefits administration and workers’ compensation tasks.
• Maintain HR records for compliance, audits, and training tracking.
• Provide general admin support including accounts payable backup.
• Use email and digital platforms to communicate with staff, vendors, and partners.

Skills

Strong organizational skills

Excellent written and verbal communic.

Attention to detail

Ability to maintain confidentiality

Time management

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Office

Paycom

QuickBooks

HRIS systems

Job description

Respectful Partners Inc. is seeking a Human Resources Assistant to support day-to-day HR operations in Enid, OK. This full-time, non-exempt role is an in-person position where you will help keep employee records organized, assist with recruitment and onboarding, and support key HR processes including benefits administration and workers’ compensation. Along with a stable schedule of 40 hours per week, the position includes $25.48 per hour pay and a benefits package designed to support you and your family, including health, dental, and vision insurance, paid time off, 401(k) matching, and tuition reimbursement.

What you’ll do

• Maintain, organize, and safeguard confidential employee personnel files and employment records, ensuring accuracy, completeness, and appropriate access.
• Handle sensitive HR information with discretion, including employment documentation, benefits-related records, and other HR documentation.
• Assist the Human Resources Manager with daily HR administrative functions and department operations.
• Prepare, distribute, track, and maintain employee forms, notices, policies, and related HR documentation.
• Support HR communications by helping distribute HR information, reminders, forms, and announcements to staff and appropriate external contacts.
• Respond to routine employee questions and route more complex or sensitive matters to the Human Resources Manager.
• Update and maintain employee information in the company HRIS system.
• Assist with recruiting activities including job postings, applicant communication, application tracking, and interview coordination.
• Coordinate new hire paperwork, pre-employment requirements, background checks, and required employment documentation.
• Help plan, schedule, and prepare materials for new employee orientation, ensuring records are completed and maintained.
• Support offboarding activities, including required documentation, record updates, and coordination of separation procedures.
• Assist with benefits administration, including enrollment documentation, employee inquiries, and coordination with benefit providers.
• Help manage workers’ compensation activities such as initial reporting, required documentation, communication with employees, and follow-up on claims and updates.
• Support HR records and documentation for compliance, audits, and reviews, including tracking employee certifications and required training as assigned.
• Provide general administrative support to the HR Manager, including backup assistance with accounts payable and general bookkeeping tasks when needed.
• Utilize digital communication tools (email and approved platforms) to communicate with employees, applicants, vendors, benefit providers, and community partners as appropriate.
• Maintain professional, timely communication and protect confidential company and employee information at all times.
• Perform other duties as assigned by the Human Resources Manager or designated supervisor.

What you’ll need

• High school diploma or equivalent (required).
• Preferred 1–2 years of experience in administrative support, office administration, or a related field.
• Previous HR experience is a significant plus.
• Experience in healthcare administration or a healthcare-related office is preferred but not required.
• Previous bookkeeping, accounts payable, or accounting experience is beneficial.
• Preferred experience assisting with recruitment, onboarding, employee records, benefits, or other HR functions.
• Strong organizational skills and exceptional attention to detail.
• Ability to maintain strict confidentiality with sensitive employee and company information.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Comfort using digital communication platforms and electronic recordkeeping systems.
• Familiarity with HRIS systems, particularly Paycom, is a plus.
• Ability to manage multiple priorities, meet deadlines, and work independently while supporting a team.
• Sound judgment and discretion when handling confidential or sensitive matters.
• Basic bookkeeping or accounts payable knowledge is beneficial; QuickBooks experience is a plus.
• Must obtain and maintain current First Aid and CPR certification, including abdominal thrust technique, through class attendance with hands-on instruction.
• Must obtain and maintain current Professional Crisis Management (PCM) training certification.
• Must successfully pass required background checks.
• Must possess a valid driver’s license and maintain an acceptable driving record if transportation or work-related travel is required.
• Ability to stand, sit, bend, lift, balance, stoop, kneel, crouch, and move intermittently as needed.
• Ability to use hands for routine office and computer-related tasks.
• Must be able to lift or move up to 50 pounds as needed.

Tools you’ll use

• Microsoft Office (Word, Excel, Outlook)
• HRIS
• Paycom
• QuickBooks

Work details

• Location: In person, Enid, OK
• Job type: Full-Time, Non-Exempt
• Expected hours: 40.0 per week
• Pay: $25.48 per hour
• Immediate supervisor: Human Resources Manager

Office environment: The role primarily works in an office setting with most time spent seated at a desk in a cubicle or designated workstation. Regular use of a computer, telephone, and standard office equipment is required, along with frequent computer work, data entry, document preparation, filing, and communication. Occasional movement throughout the office and facility may be necessary to complete responsibilities, attend meetings, or assist with organizational needs.