Human Resources Assistant

Naval District Washington (NDW) (NAF); Dahlgren (VA); Hybrid; USD 33,000 - 40,000; Full time

Job summary

Naval District Washington (NDW) invites applications for an Administrative/HR Support role at Dahlgren, VA. The position performs a range of personnel actions, orients new employees, and helps manage benefits enrollment while coordinating with supervisors and staff.

You will monitor HR processes, run HRIS reports, and answer inquiries from employees and management, requiring accuracy and strong organizational skills.

Qualifications

• Experience in human resources office or education demonstrating ability to perform duties.
• Clear and effective communication with applicants, employees and management.
• Strong organizational skills and ability to multi-task on deadlines.
• Basic knowledge of office operations and HR processes; use of HRIS and SAP/HR is a plus.

Responsibilities

• Process full range of personnel actions for NF and NAF employees, ensuring accuracy and proper approvals.
• Review job descriptions, applications, and provide qualified applicants to hiring managers.
• Maintain Official Personnel Folders, conduct new employee orientation, and process benefits enrollments.
• Generate and analyze reports from HRIS; communicate status of actions to operating officials.

Job description

Summary

Performs administrative and technical support work in a variety of human resources functions.

Overview

Location: Dahlgren, VA

Work site options: Telework eligible: Yes-as determined by the agency policy. Remote job: No. Relocation expenses reimbursed: No.

Salary: $24 - $29 per hour. Salary based on experience.

Pay scale & grade: NF 3. Promotion potential: None. Pay scale and grade determines the salary of the job.

Work schedule: Full-time - Monday-Friday schedule. No holidays or weekends.

Travel Required: 25% or less - You may be expected to travel for this position.

Appointment type: Permanent

Supervisory status: No

Federal service type: This job is in the Competitive Service

Represented by a union: No

Drug test: No

Security clearance: Other

Background check type: Financial disclosure required: No

Announcement number: 26-13043637

Control number: 881381600

Duties

Performs administrative and technical support work in a variety of personnel functions. Processes the full range of personnel actions for craft and trade and pay band non-appropriated fund (NAF) employees involving a variety of occupations. Examines request for personnel actions, verifies all entries by performing a procedural and technical review of proposed actions to assure correctness of entries and cited authority. Processes new appointments. Interviews employees to obtain data to complete or instruct individuals in completing forms such as health benefits registration, life insurance, designation of beneficiary, tax certificates, clearance and investigation data. Computes and flags due dates for various types of personnel actions, i.e., within grade increase, conversions, performance appraisals, expiration date of temporary appointment, salary retention period; runs reports out of the HRIS system to verify flagged items are completed and up to date.

Processes Requests for Personnel Actions (SF-52s). Ensures supporting documents are complete and attached to SF-52 (e.g. job descriptions, set of duties, etc.). Writes position announcements, reviews applications/resumes and provides qualified applicants to the hiring manager. Provides assistance to employees, applicants and management on applicable procedures, instructions, and regulations. Monitors status on pending actions. Retrieves data for reports. Provides information on status of personnel actions to operating officials. Works closely with all levels of personnel within the FFR to ensure program support is priority.

Establishes, monitors and maintains Official Personnel Folders to include but not limited to creating, re-establishing, auditing and purging of files is completed in accordance with established instructions. Conducts new employee orientation providing brochures, e.g., health/life insurance, and explains retirement provisions, hours of work, leave accrual, health and life insurance options, local facilities, standards of conduct, EEO, etc. Ensures benefit enrollments are completed and accurately processes within established timeframes. Inputs information into the automated personnel system in a timely manner and ensure accuracy of all salary and pay adjustments. Performs other related duties as assigned.

Requirements

Conditions of employment

• Must successfully pass the E-Verify employment verification check. Any discrepancies must be resolved as a condition of employment
• Must have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer
• Must have a current, valid driver's license as travel within the NDW region (within 100 miles) will periodically be required.
• Starting May 7, 2025, non-affiliated individuals requesting access will need a REAL ID-compliant driver's license or another acceptable form of identification to access CNRMA Installations. (Review required documents section for more information.)

Qualifications

Minimum of 1 year of experience in a human resources office or higher level education that demonstrates the ability to perform the duties of the position. Knowledge of personnel processing rules, procedures or operations to assist applicants, employees and management with questions pertaining to NAF HR operations. Must be able to communicate clearly and effectively on matters and provide basic program information. Basic knowledge of office operation, administration; must have strong organizational skills and be able to multi task and/or work multiple projects with deadlines that vary. Knowledge of steps and procedures used to process a variety of personnel actions is necessary to carry out the tasks of this position. The incumbent must be able to utilize operational information, policies and processes to make day to day decisions; resolve problems or discrepancies based on knowledge of personnel processing rules, regulations and procedures. Proficient use of Microsoft Office products and familiarity with HRIS database SAP/HR is preferred.

May be required to travel to other installations within the Naval District Washington to assist other NAF Human Resources Offices and/or attend training.

Ability to satisfactorily complete background investigation - National Agency Check with Written Inquires (NACI), upon hiring.

Education

This job does not have an education qualification requirement.

Additional information

Salary is dependent on experience and/or education. Some positions have special requirements.

Selectee may be required to complete a one (1) year probationary period. Participation in Direct Deposit/Electronic Fund Transfer within the first 30 days of employment is required. We utilize E-Verify to confirm selectee's eligibility to work in the United States. Salary is dependent on experience and/or education. This announcement may be used to fill additional vacancies within 60 days of issuance of selection certificate.

Spouses of active duty military members of the Armed Forces may receive preference in hiring under this announcement if they are among the best qualified referred and are within reach of selection. Spouse Preference does not apply to NF 04 and NF 05 positions. Please clearly identify in your application that you are asking for spouse preference and complete the and submit a copy of current PCS orders. Failure to submit current PCS orders with application will prevent spousal preference from being granted. Acceptance or declination of a regular full or part-time non-appropriated or appropriated fund position ends your ability to claim this preference.

For positions requiring travel more than twice per year, selectee may be required to obtain and maintain in good standing a Government-issued Travel Card for official government travel purposes.

Executive Order 12564 requires a Federal workplace free of illegal drugs. According to the Executive Order, all Federal employees are required to remain drug free throughout their employment. Commander, Navy Installations Command is a Drug-Free Federal Workplace. The use of illegal drugs will not be tolerated, and use of or intoxication by illegal drugs will result in penalties up to and including removal from Federal Service.

SELECTIVE SERVICE REQUIREMENT: If you are a male born after December 31,1959 and at least 18 years of age, employment law (5 U.S.C. 3328) requires that you must register with the Selective Service System (military draft), unless you meet certain exemptions. If applicable, failure to register will prevent you from being considered for employment. To register, please visit the Selective Service web site at .

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

All resumes will be reviewed to determine if they meet the hiring eligibility and qualification requirements listed in this announcement, and will be rated based on the information provided in the resume to determine the level of knowledge, skills and abilities (KSAs) related to the job requirements. Using the qualifications of the position, a predetermined rating criterion of KSAs will be used for each resume. Best qualified applicants will be referred to the hiring manager. The selecting official may choose to conduct interviews.

Required Documents

• Resume
• Proof of education/training: provide a copy of your awarded/conferred college transcript(s); if degree hasn't been conferred, provide copy of HS Diploma, GED, or equivalent
• If claiming Department of Defense (DOD) Non-appropriated Fund (NAF) Business Based Action (BBA) priority consideration: provide a copy of the notice of separation
• If claiming Military Spouse Preference: provide a copy of the sponsor's Permanent Change of Station (PCS) orders and a marriage certificate at the time of application
• If claiming Veteran's Preference: provide a copy of your DD-214, Member-4 page and any supporting documentation (SF-15, V.A. disability letter, proof of service, etc.)

Application Deadline

The complete application package must be submitted by 11:59 PM (EST) on 08/25/2026 to receive consideration.

Equal Employment Opportunity Statement

The Department of the Navy (DON) is an Equal Employment Opportunity Employer. Applicants are assured of equal consideration regardless of race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sexual orientation, or any other non‑merit factor. This agency provides reasonable accommodations to applicants with disabilities. Applicants with disabilities who believe they may require reasonable accommodations should email their request to [e-mail] to ensure proper consideration is given. The decision on granting reasonable accommodation will be on a case‑by‑case basis.

Agency contact information

NDW NAF HR

NDW Region NAF HR Office
47402 Buse Rd
Bldg 467
Patuxent River, MD 20670
US

Fair and transparent

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.